GEM

Indian Air Force Repair & Maintenance of Plant/Systems Jalandhar Punjab 2025 - Defence Equipment Service Standards

Bid Publish Date

26-Nov-2025, 6:16 pm

Bid End Date

01-Dec-2025, 7:00 pm

Location

JALANDHAR , PUNJAB

Progress

Issue26-Nov-2025, 6:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Excess settlement option enabled: bidders can include additional charges up to a defined percentage of item-level value with mandatory supporting documents.
  • • Consortium permissible: multiple sellers may bid together; each member is equally responsible for contract execution.
  • • Manufacturer Authorization required for OEM/distributor bids: provide authorization details including name, designation, address, email, and phone.
  • • Quantity/duration flexibility: contract quantity or duration can be increased/decreased up to 50% at contract issue and post-issue later with acceptance.
  • • Mandatory certificates: upload all required bid documents and certifications to avoid rejection.
  • • Defense procurement context: tender relates to repair, maintenance, and installation services for plant/systems in the defence sector.
  • • Location specificity: Jalandhar, Punjab; no published BoQ items in the data provided.

Categories 1

WATER LEVEL RECORDER

Tender Overview

The Indian Air Force invites bids for Repair, Maintenance, and Installation of Plant/Systems/Equipments (Version 2) under defence category, located in Jalandhar, Punjab. The procurement focuses on service delivery for plant systems and related equipment, with a framework that allows excess settlement charges up to a defined percentage and potential contract quantity/duration adjustments up to 50%. Bidders may form consortia with shared responsibility and must include Manufacturer Authorization where applicable. This notice emphasizes compliance with bid documentation and supplier certifications, rather than a published BoQ with itemized quantities. The absence of a BOQ suggests a service-oriented engagement requiring technical and financial readiness, with emphasis on eligibility and partner qualifications.

Technical Specifications & Requirements

  • No technical specifications published in the BOQ; bidders should rely on the Buyer Added Terms and ATC terms for scope and compliance.
  • Key terms include: Excess settlement option allowing additional charges within contract limits; consortium submission permitted with shared liability; OEM/Manufacturer Authorization required; mandatory uploads of specified certificates to avoid bid rejection.
  • The procurement is defense-related and location-specific to JALANDHAR, PUNJAB, with a focus on repairs, maintenance, and installation of plant/system equipment rather than discrete hardware units.
  • Absence of itemized quantities or value requires bidders to demonstrate capability, past performance, and relevant certifications to meet eligibility criteria.
  • Familiarity with defense tender processes and ATC will strengthen bid competitiveness and compliance.

Terms, Conditions & Eligibility

  • EMD and exact monetary details are not disclosed in the data; bidders must review ATC for deposit requirements and payment terms.
  • Consortium may be formed; one member acts as leader with joint accountability for contract execution.
  • Manufacturer Authorization/OEM certification is mandatory when submitting through authorized distributors or service providers.
  • The buyer may adjust contract quantity or duration by up to 50% at issue time and again post-issue with acceptance.
  • Upload of all required certificates/documents is mandatory; non-submission leads to rejection. Bidder financial standing must avoid liquidation or bankruptcy; an undertaking is required.
  • This procurement emphasizes compliance documentation, capability demonstration, and adherence to defense procurement rules.

Key Specifications

  • No published BOQ items available; scope derived from ATC and terms

  • Operational focus: repair, maintenance, and installation of plant/systems/equipment

  • Excess settlement: percentage-based extra charges allowed with documentation

  • Consortium: joint liability for contract execution

  • OEM authorization: mandatory for manufacturer-distributors

  • Delivery/installation terms tied to defense procurement rules (not specified here)

Terms & Conditions

  • Excess settlement option with required supporting documents

  • Consortium allowed with equal liability for performance

  • OEM authorization mandatory for suppliers using third-party manufacturers

Important Clauses

Consortium & Lead Bidder

Multiple firms may bid together with one leader; all members equally responsible for contract execution.

Excess Settlement

Service providers may include additional charges up to the specified percentage; must declare applicability during invoice and provide supporting documents.

Manufacturer Authorization

Authorized distributors/service providers must submit OEM authorization with contact details and proof of relationship.

Bidder Eligibility

  • Bidder must not be under liquidation, court receivership, or bankruptcy

  • Consortium allowed; all members jointly responsible

  • OEM authorization required for products from third-party manufacturers

Past Similar Tenders (Historical Results)

5 found

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Defence; Vehicles;

Indian Air Force

JALANDHAR, PUNJAB

Posted: 9 May 2025
Closed: 17 May 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Defence; Vehicles;

Indian Air Force

JALANDHAR, PUNJAB

Posted: 9 May 2025
Closed: 17 May 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Defence; Vehicles;

Indian Air Force

JALANDHAR, PUNJAB

Posted: 9 May 2025
Closed: 17 May 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Defence; Vehicles;

Indian Air Force

JALANDHAR, PUNJAB

Posted: 20 May 2025
Closed: 23 May 2025
GEM

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Defence; Vehicles;

Indian Air Force

JALANDHAR, PUNJAB

Posted: 30 April 2025
Closed: 3 May 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant past contracts

4

Financial statements or bankers’ certificate of financial standing

5

EMD/Security deposit documentation (as per ATC)

6

Technical bid documents demonstrating capability

7

OEM/Manufacturer Authorization/Distributorship certificate

8

Consortium agreement (if applicable) with lead bidder designation

9

Certificate of non-liability (no liquidation or court receivership undertaking)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Air Force repair tender in Jalandhar Punjab 2025?

Bidders should review ATC terms, ensure OEM authorization, and prepare documents including GST, PAN, experience certificates, and financial statements. Submit consortium details if applicable, and declare excess settlement eligibility with supporting invoices. Adhere to defense procurement norms and attach all required certifications to participate.

What documents are required for the IAF defence service tender in Punjab?

Essential documents include GST registration, PAN, experience certificates, financial statements, EMD documentation, OEM authorization, and technical bid details. If bidding via consortium, include a consortium agreement and lead bidder declaration. Upload certificates to avoid bid rejection per ATC.

What is the excess settlement option in this tender for defence services?

Excess settlement allows additional charges up to the contract’s item-level value, including addons, provided they are declared during invoicing and supported by mandatory documents. The total invoiced amount cannot exceed the approved excess percentage for the order.

What are the eligibility criteria for bidders in this IAF tender?

Bidders must avoid liquidation or bankruptcy, may participate as part of a consortium with shared liability, and must provide OEM authorization when using third-party manufacturers. All bidders must upload required certificates and comply with ATC to avoid rejection.

When should bidders submit OEM authorization for this Punjab defence bid?

OEM authorization must be included with the bid submission if the bidder is an authorized distributor or service provider for the requested equipment. Include full contact details and the OEM’s authorization document to satisfy mandatory criteria.

What standards or certifications are required for this IAF procurement in 2025?

The tender emphasizes defense procurement compliance and requires certificates listed in the ATC. While specific IS/ISO standards are not published, bidders should provide relevant quality, safety, and OEM certifications with their bids to demonstrate capability.