GEM

Indian Army Split AC 2.5 Ton with Installation AGRA Uttar Pradesh Tender 2025

Bid Publish Date

06-Dec-2025, 8:16 pm

Bid End Date

16-Dec-2025, 9:00 pm

Location

AGRA , UTTAR PRADESH

Progress

Issue06-Dec-2025, 8:16 pm
AwardPending
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Quantity

10

Category

split ac 2.5 ton with installation

Bid Type

Two Packet Bid

Categories 9

COPPER WIRE AIR CONDITIONER COPPER COIL BASE METALS INSULATED WIRE WIRE SUPPLY PIPES WIRE TRANSITION METALS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a complete split air conditioning solution: 2.5 ton capacity units with installation, ac stands, connecting pipes, sockets and copper wiring. The procurement location is AGRA, UTTR PRADESH 282001, with a multi-item scope totaling five BOQ items. The contract allows a 25% quantity uptick during placement and currency, at contracted rates, with delivery timelines starting from the last Date of original delivery order. A 2-year warranty is required and OEM/broker documentation must be supplied. The presence of an option clause and liquidated damages ensures timely delivery and adherence to terms. MSME/MSE/Startup bidders may enjoy exemption from turnover/experience prerequisites.

Technical Specifications & Requirements

  • Product category: split air conditioner system with installation and ancillary components
  • Capacity: 2.5 ton per unit; installation and commissioning included
  • Components: installation, AC stand, connecting pipes, sockets, copper wire; ensure complete setup at site
  • Documentation: OEM/authorized vendor brochure, tech manual, and warranty certificate; contract includes a minimum 2-year warranty; franking clause applies
  • Quality/oversight: option clause of up to 25% quantity; LDs up to 0.5% of contract value per delay; delivery window and trials as per contract; inspection rights reserved
  • Eligibility: MSME/MSE/Startup exemptions from certain turnover/experience criteria; OEM agreement copy required; review all terms prior to submission

Terms, Conditions & Eligibility

  • EMD not disclosed; bidders must comply with the option clause and delivery timing rules
  • Warranty: minimum 2 years; installation, trials, and training included
  • Penalties: Liquidated Damages at 0.5% of contract price per delayed delivery
  • Documentation: OEM authorization, GST, PAN, experience certificates (subject to MSME/Startup exemption), financial statements
  • Franking clause governs post-delivery inspection outcomes; bond/guarantee submission required
  • Delivery: terms specify installation and commissioning at Agra site; contractor to provide comprehensive handover and support

Key Specifications

  • Product/service: Split air conditioner system with installation

  • Capacity: 2.5 ton per unit

  • Delivery location: AGRA, UTTAR PRADESH 282001

  • Warranty: minimum 2 years

  • Documentation: OEM brochure, technical manual, warranty cert

  • Contract terms: 25% quantity option; LD 0.5% per delay

  • MSME/MSE/Startup exemptions available for turnover/experience

  • Franking Clause applied to post-delivery inspection outcomes

Terms & Conditions

  • 25% quantity variation allowed during contract and currency

  • 2-year warranty from OEM; installation and training included

  • Liquidated damages at 0.5% of contract value for delays

Important Clauses

Payment Terms

Not explicitly provided; bidders should expect standard government terms including milestone payments aligned to inspection/completion and delivery

Delivery Schedule

Delivery period begins after the last original delivery order; additional time for increased quantity follows a formula with minimum 30 days

Penalties/Liquidated Damages

0.5% of contract price per delayed/undelivered stores; withholdings and penalties at buyer's discretion if bonds/guarantees not submitted

Bidder Eligibility

  • MSME/MSE/Startup exemption from turnover and experience criteria

  • OEM authorization from manufacturer or authorized vendor

  • Experience in supplying/installation of commercial AC units preferred

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GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 split ac 2.5 ton with installation split ac 2.5 ton 2 pieces rama_pa2 10
2 ac stand ac stand 2 pieces rama_pa2 10
3 connecting pipes connecting pipes 2 pieces rama_pa2 10
4 sockets sockets 2 pieces rama_pa2 10
5 copper wire copper wire 2 pieces rama_pa2 10

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates (if not MSME/MSE/Startup exemption applies)

4

Financial Statements/Balance Sheets (last 3 years or as specified)

5

EMD/Security Deposit (as applicable per tender terms)

6

Technical Compliance Certificates

7

OEM Authorization / Manufacturer’s Authorization Letter

8

Brochure / Tech Manual of items

9

Warranty Certificate (minimum 2 years)

10

Agreement with OEM (copy of contract) and validity

11

Franking Clause acknowledgement

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for AC installation tender in Agra with 2.5 ton units

Bidders must submit OEM authorization, brochure, and tech manual, plus warranty certificates of minimum 2 years. Include GST, PAN, financials, and experience documents unless MSME/Startup exemption applies. Ensure compliance with the 25% quantity option and LD clauses; delivery and installation at Agra site within the contract period.

What documents are required for AC tender in Agra 2025

Prepare GST certificate, PAN card, OEM authorization, brochure/tech manual, warranty certificate (2 years minimum), experience certificates, and financial statements. Include EMD documentation if required and contractor agreements with the OEM; review franking clause and ensure compliance with installation terms.

What are the technical specifications for 2.5 ton AC tender Agra

Technical scope covers split AC units with installation, AC stand, connecting pipes, sockets, and copper wiring. Capacity must be 2.5 ton per unit; ensure complete site installation, commissioning, and handover; warranty 2 years; no detailed performance metrics provided in the tender data.

When is the delivery window for added quantity in this tender

Delivery timing follows the last date of the original delivery order; if quantity is increased by up to 25%, additional time is calculated as (increased quantity/ original quantity) × original delivery period, minimum 30 days; extended timing may apply up to original delivery period.

What are the penalties for delayed AC equipment delivery in Agra

Liquidated damages are set at 0.5% of the contract price for delayed/undelivered goods. The buyer may withhold payments until contract completion if bonds and guarantees are not submitted or duties are not fulfilled.

What warranty and post-installation support is required

A minimum 2-year warranty is mandatory, with OEM/authorized vendor support. Include installation, trials, and training as part of the contract, plus post-delivery inspection rights and franking clause terms that protect buyer rights irrespective of post-delivery test outcomes.

Are MSMEs eligible for turnover/experience relaxation in this bid

Yes, the tender allows MSME/MSE/Startup bidders to be exempted from turnover and experience criteria. Ensure proper documentation proving MSME status and submit OEM authorization and warranty terms to participate without standard thresholds.