GEM

Police Department Kerala Desktop Computer, Projector & Video Conferencing Tender 2025 - 25% Quantity Variation, 700000 INR

Bid Publish Date

19-Nov-2025, 4:12 pm

Bid End Date

29-Nov-2025, 5:00 pm

Bid Opening Date

29-Nov-2025, 5:30 pm

Value

₹7,00,000

Location

KOTTAYAM , KERALA

Progress

Issue19-Nov-2025, 4:12 pm
AwardPending
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Quantity

14

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • Organization-specific procurement by Kerala Police Department for IT and AV equipment
  • • Product range includes desktop computers, projectors, projector screens, and video conferencing cameras
  • • Estimated contract value around ₹700,000 with a 25% quantity variation option
  • • Delivery terms adjust based on additional quantity calculations; minimum 30 days implied by formula
  • • No explicit EMD amount published; ATC/ATD documents referenced for bidder obligations
  • • No BOQ items listed; single consolidated tender with multiple product categories

Categories 8

PROJECTOR SCREEN WEB WEB CAMERA CAMERA AUDIO VISUAL INSTRUMENT AUDIO VISUAL ACCESSORY PROJECTOR VIDEO OUTPUT DEVICE

Tender Overview

The Government procurement opportunity is issued by the Police Department, Home Department Kerala for the procurement of Entry and Mid Level Desktop Computers (Q2), High End Desktop Computers (Q2), Multimedia Projectors (MMP) (Q2), Projector Screens (V2) (Q3), and Video Conferencing Cameras/Webcams (V2) (Q2). Estimated value is ₹700,000 with unspecified EMD. The scope targets a mixed IT hardware and AV setup for departmental use in Kerala. The tender includes a notable option clause allowing up to 25% quantity variation at contracted rates and a proportional extension of delivery time. This requires bidders to plan scalable supply and adaptable delivery schedules. Unique aspects include multiple product categories under one bid and a flexible quantity framework designed to accommodate changing requirements during contract execution. The procurement aims to support digital communication, training, and presentation capabilities across Kerala police infrastructure.

  • Organization: Police Department, Home Department Kerala
  • Location/Region: Kerala, India
  • Product Categories: Desktop Computers, Multimedia Projectors, Projector Screens, Video Conferencing Cameras
  • Estimated Value: ₹700,000
  • Key Differentiator: 25% option quantity variation at bid/contract stage with variable delivery timelines
  • Tender Focus: IT hardware and AV equipment for police operations

Technical Specifications & Requirements

  • Product/Category alignment includes Entry to Mid Level Desktop Computers (Q2), High End Desktop Computers (Q2), Multimedia Projectors (MMP) (Q2), Projector Screens (V2) (Q3), and Video Conferencing Camera/Webcam (V2) (Q2)
  • No formal technical specifications are published in the data; bidders should rely on standard IT AV configurations typical for government procurements
  • Please verify compatibility with existing Kerala police IT infrastructure and network security policies prior to submission
  • Suggested focus areas for bidders: power efficiency, RAM/CPU benchmarks for Q2 devices, projector brightness (ANSI lumens), throw ratio, and video conferencing camera resolutions
  • Ensure all items meet basic government procurement compliance and warranty expectations

Terms, Conditions & Eligibility

  • Option Clause: Quantity may increase up to 25% of bid quantity at contracted rates; delivery period recalculated as shown in the clause
  • Delivery Timing: Original delivery period exists; extension follows the option clause with a minimum extension rule
  • Documentation: Submit standard bid documents per government procurement norms; ensure readiness for potential scope expansion
  • EMD & Payments: EMD amount not specified in the data; payment terms not detailed here; bidders should prepare as per standard government terms
  • Acceptance Criteria: Provide hardware meeting generic IT/AV procurement standards, with warranty and service support commitments to be clarified during bid evaluation

Key Specifications

  • Product names: Entry/Mid Level Desktop Computers, High End Desktop Computers, Multimedia Projectors, Projector Screens, Video Conferencing Cameras

  • Quantities/values: Estimated value ₹700,000; quantity variation up to 25%

  • Standards/Certifications: Not specified in data; bidders to ensure generic government IT/AV compliance

  • Delivery: Flexible timeframe via option clause; exact delivery schedule to be defined during contracting

  • Warranty/Support: Not specified; bidders should propose standard OEM warranty terms

Terms & Conditions

  • EMD: Amount not disclosed in tender data; bidders should prepare as per standard practice

  • Delivery: Option-based quantity increase up to 25% with corresponding delivery period adjustments

  • Payment terms: Not explicitly defined; align with typical government procurement payment cycles

Important Clauses

Delivery Schedule

Delivery timing depends on original delivery order and extended period calculations under the option clause; minimum extension based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a floor of 30 days

Option Clause

Purchaser may increase quantity by up to 25% at contracted rates; delivery period recalculated accordingly; delivery starts from last date of original delivery order

EMD & Compliance

EMD amount not specified; bidders must adhere to standard terms and provide required bid security per policy

Bidder Eligibility

  • Experience in supplying IT hardware and AV equipment to government or similar large organizations

  • Demonstrated ability to meet delivery timelines and scale quantities via option clauses

  • Financial strength to support bid security and potential contract variations

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Directorate Of Collegiate Education Multimedia Tender Malappuram Kerala 2025 - ISI/ISO Compliant Desktop Computers, Projectors & MFM Procurement

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT/AV hardware supply

4

Financial statements or turnover proof

5

EMD submission receipt (if applicable per terms)

6

Technical bid/compliance statements

7

OEM authorization letter (where applicable)

8

Any required warranty and after-sales support documents

Frequently Asked Questions

Key insights about KERALA tender market

How to bid in the Kerala Police IT hardware tender 2025?

Bidders must submit GST, PAN, financials, experience certificates, and OEM authorizations along with technical compliance. Ensure the bid includes Entry/Mid Level desktops, high-end desktops, projectors, screens, and webcams with a plan for up to 25% quantity variation and corresponding delivery timelines.

What documents are required for the Kerala police AV equipment tender?

Required documents include GST certificate, PAN card, experience certificates for similar procurements, financial statements, EMD (if applicable), technical bid, OEM authorizations, and warranty or service agreements. Ensure documents reflect the combined scope of IT hardware and AV gear.

What is the estimated value and scope of the Kerala tender?

The estimated contract value is ₹700,000, covering multiple categories: desktop computers (entry to high-end), multimedia projectors, projector screens, and video conferencing cameras. The scope supports police department digital infrastructure across Kerala with flexible quantity up to 25% during contract.

What are the delivery terms for quantity variations in this tender?

Delivery terms permit up to 25% variation in ordered quantity at contracted rates. Delivery period recalculations follow a specific formula, starting from the last date of the original delivery order, with a minimum extension of 30 days when applicable.

What standards and certifications are required for the AV equipment?

Specific standards are not listed; bidders should ensure ISI/ISO compliance where applicable and provide standard OEM warranty terms, with hardware meeting typical government procurement criteria for IT and AV equipment.

When is the bid submission deadline for the Kerala procurement?

The tender data provided does not include explicit dates; bidders should monitor the official portal for bid opening timelines and ensure readiness with all mandatory documents and compliance statements before the stated deadline.