GEM

Indian Army Fuel & Vehicle Spare Parts Tender 2025 - Fuel Filter, Air Filter, Wiper Blade & Belts (IS/II) Procurement

Bid Publish Date

23-Nov-2025, 9:29 am

Bid End Date

03-Dec-2025, 10:00 am

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue23-Nov-2025, 9:29 am
AwardPending
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Quantity

14

Category

Fuel Filter

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity variation rights during and after contract
  • • Critical: Pre-dispatch and post-receipt inspection requirements
  • • Critical: Advance sample submission within 5 days of award with 5-day modification window
  • • Critical: Supply-only scope for automotive spare parts (Fuel Filter, Air Filter, Wiper Blade, Belts, Spark Plug)
  • • Critical: OEM/authorizations likely required; GST and PAN documentation expected
  • • Critical: Delivery timeline adjustments linked to sample approval delays

Categories 9

ALTERNATOR FUEL FILTERS AIR GENERATOR SYNCHRONOUS MOTORS COMPRESSED AIR AIR COOLED ENGINE PNEUMATIC WATER GENERATOR BLADE

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for the supply of standard automotive consumables: Fuel Filter, Air Filter, Wiper Blade, AC Belt, Alternator Belt, and Spark Plug. The procurement is described as a supply-only contract with an estimated value not disclosed. The tender emphasizes a flexible quantity option of up to 25% more than the bid quantity and enables adjustments during the contract period, at contracted rates. Inspection is required both pre-dispatch at the seller premises and post-receipt at the consignee site. An advance sample must be submitted within 5 days of award for Buyer approval, with deviations communicated within a further 5 days. The delivery schedule hinges on the approved sample and may be adjusted if the buyer delays in sample approval. This tender targets suppliers capable of rapid onboarding for military vehicle spares and adheres to strict acceptance criteria prior to bulk manufacturing. Unique aspects include option-clause-driven quantity variance and dual-stage inspection to ensure conformance with contract specifications.

Technical Specifications & Requirements

  • Product categories: Fuel Filter, Air Filter, Wiper Blade, AC Belt, Alternator Belt, Spark Plug
  • Scope: Only supply of Goods; no manufacturing or services included
  • Inspection: Pre-dispatch at seller premises; Post-receipt at consignee site
  • Sample process: Submit one advance sample within 5 days of award; buyer approves or lists modifications within 5 days; bulk supply must follow approved sample; delay in approval postpones delivery without liquidated damages
  • Key contractual terms: Quantity may increase by up to 25%; delivery timelines adjusted based on the extended period; all other terms per contract

Terms, Conditions & Eligibility

  • EMD: Not explicitly disclosed; bid terms allow quantity variation up to 25% during and after award
  • Delivery: Commencement tied to original last-delivery-date; extended-time formula provided; minimum extension logic applies
  • Payment: Not specified in data; scope clause states procurement is for supply of Goods only
  • Documentation: Standard submission includes GST, PAN, authorization for OEM, and technical conformity evidence; pre/post inspection documents required
  • Compliance: Bidder must adhere to option-clause delivery framework and ensure sample approval before bulk release
  • Warranty/Penalties: Not detailed in data; penalties/LDs not described

Key Specifications

  • Product categories: Fuel Filter, Air Filter, Wiper Blade, AC Belt, Alternator Belt, Spark Plug

  • Quantity: up to 25% higher than bid quantity (option clause)

  • Inspection: pre-dispatch at seller premise; post-receipt at consignee site

  • Advance sample: 1 sample within 5 days of award; modifications within 5 days

  • Delivery: based on approved sample; extended delivery time formula provided

Terms & Conditions

  • Option Clause: up to 25% quantity variation during contract

  • Dual inspection regime: pre-dispatch and post-receipt

  • Advance sample submission with buyer approval timelines

Important Clauses

Payment Terms

Not explicitly stated; scope is supply of goods with standard government terms to be clarified during contract finalization

Delivery Schedule

Delivery commences from the last date of original delivery order; additional time determined by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; LDs, if any, to be defined in the formal contract

Bidder Eligibility

  • Experience in supplying automotive spare parts (filters, belts, spark plugs) to government or large organizations

  • Demonstrated capability to perform pre-dispatch and post-receipt inspections

  • Ability to submit advance sample within 5 days of award and comply with modification timelines

Past Similar Tenders (Historical Results)

5 found

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Posted: 17 July 2025
Closed: 31 July 2025
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FUEL FILTER,TIMING BELT,OIL FILTER,WIPER MOTOR,AIR CLEANER,KIT PAD ASSY,WIPER BLADE,AIR FILTER,SENS

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SAGAR, MADHYA PRADESH

Posted: 31 August 2025
Closed: 12 September 2025
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OIL FILTER,ASSY FUEL FILTER TWO LANE,ASSY FUEL FILTER THREE LANE,WIPER BLADE,HOSE AIR FILTER OUTLET

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JALPAIGURI, WEST BENGAL

Posted: 12 August 2025
Closed: 1 September 2025
GEM

Fuel Filter,Fuel Water Separator,Air Filter,Oil Filter,Alternator Belt,FAN Belt

Indian Army

WEST KAMENG, ARUNACHAL PRADESH

Posted: 22 July 2025
Closed: 7 August 2025
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AC FILTER,OIL FILTER,FUEL FILTER,COVER THERMOSTATE HOUSING,HOSE,AIR FILTER,PRE FUEL FILTER,WIPER BL

Indian Army

MATHURA, UTTAR PRADESH

Posted: 10 September 2025
Closed: 27 September 2025
GEM

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Fuel Filter SX4 2 nos wkspoffr_i@852 15
2 Air Filter SX4 2 nos wkspoffr_i@852 15
3 Wiper Blade SX4 1 set wkspoffr_i@852 15
4 AC Belt SX4 1 nos wkspoffr_i@852 15
5 Alternator Belt SX4 2 nos wkspoffr_i@852 15
6 Spark Plug SX4 6 nos wkspoffr_i@852 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for automotive spare parts supply

4

Financial statements or turnover proof (as applicable)

5

EMD/Security deposit documentation (as per bid terms)

6

Technical bid documents and product conformity certificates

7

OEM authorizations or dealership certificates (if required)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army vehicle spare parts tender 2025

Bidders must meet eligibility criteria for automotive spares with prior supply experience to government bodies. Submit GST, PAN, OEM authorizations, and financial statements. Include technical conformity certificates and evidence of capability for pre-dispatch and post-receipt inspections along with the advance sample submission.

What documents are required for army fuel filter tender submission

Required documents include GST certificate, PAN card, experience certificates for auto spares supply, financial statements, EMD documentation, technical bid documents, and OEM authorization if applicable. Ensure all documents are current and reflect the exact product categories in the BOQ.

What are the inspection requirements for this army procurement

Inspection is conducted both pre-dispatch at the seller premises and post-receipt at the consignee site. Ensure readiness for both stages; pre-dispatch approval may influence the delivery timeline and bulk production scheduling.

How does the 25% quantity option affect delivery timelines

Quantity variation up to 25% can be exercised during and after contract. Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is required for advance sample approval in this tender

Submit one advance sample within 5 days of award. The buyer will approve or request modifications within 5 days; bulk supply must follow the approved sample. Delays in approval can reset the delivery schedule without LD.

Which product categories are included in this army spare parts tender

Categories include Fuel Filter, Air Filter, Wiper Blade, AC Belt, Alternator Belt, and Spark Plug. The scope is strictly supply of goods, with no manufacturing or service commitments specified at this stage.

What standards or certifications are expected for this supply contract

Standards are not explicitly listed in the provided data; respondents should prepare to meet government supply standards and OEM authorization requirements. Confirm conformity during contract finalization and provide relevant conformity certificates if mandated.

When is the bid submission deadline for this army tender

Deadline details are not included in the provided information. Bidders should monitor the official procurement portal for the exact submission date and ensure submission of all required documents, samples, and conformity certificates by the stated deadline.