GEM

Indian Army Repair & Maintenance of Plant/Systems Tender Office Space 2025 - 25% Variation Clause and Site Visit Certificate

Bid Publish Date

24-Nov-2025, 1:00 pm

Bid End Date

04-Dec-2025, 1:00 pm

Location

DEHRADUN , UTTARAKHAND

Progress

Issue24-Nov-2025, 1:00 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Exact 25% variation allowance on contract quantity or duration at bid issue and post-issuance
  • • Excess settlement option permitting addon charges up to a defined percentage with required supporting documents
  • • Mandatory site visit certificate to be uploaded with bid; non-submission risks technical rejection
  • • No BOQ items or explicit estimated value published
  • • Focus on repair, maintenance, and installation of office-space related plant/systems
  • • Service provider capability for installation/maintenance of office infrastructure equipment
  • • Documentation and compliance expectations are standard but not fully enumerated in the tender data

Categories 1

WATER LEVEL RECORDER

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for Repair, Maintenance, and Installation of Plant/Systems/Equipments related to Office Space. The opportunity involves service provision with flexible contract quantity/duration up to 25% at bid issue and post-issuance, respectively. A unique clause allows excess settlement with additional charges up to a specified percentage, supported by mandatory documentation. Bidders must visit the site and upload a site visit certificate; failure to do so can lead to technical rejection. No BOQ items or explicit estimated value are published. The procurement emphasizes service capability, adherence to site prerequisites, and transparent invoicing for addons. This opportunity targets qualified service providers with installation and maintenance capabilities for government office infrastructure.

Technical Specifications & Requirements

  • No detailed technical specs published in the BOQ.
  • Key contractual provisions include:
    • OPTION CLAUSE: contract quantity or duration may change up to 25% at contract issue; post-issuance changes capped at 25%.
    • Excess Settlement: addon charges permitted up to a defined percentage of item-level value; requires declaration at invoice time and submission of supporting documents.
    • Site Verification: bidders must obtain a site visit certificate from the user and upload it with the bid to avoid technical rejection.
  • The procurement focuses on repair/maintenance/installation of plant/system equipment for office spaces, with emphasis on service delivery and documentation rather than itemized technical specs.

Terms, Conditions & Eligibility

  • Quantity/Duration Flexibility: up to 25% variation allowed.
  • Invoicing: addons may be billed under excess settlement with proper documentation; total remains within prescribed cap.
  • Site Visit Certificate: mandatory upload with bid; otherwise rejection during Technical Evaluation.
  • Documentation requirements beyond this tender data are not disclosed here; bidders should prepare standard government bid documents and demonstrate capability in office space plant/system maintenance.

Key Specifications

  • Service category: Repair, Maintenance, and Installation of Plant/Systems/Equipments for Office Space

  • No itemized BOQ or stand-alone technical specs published

  • 25% quantity/duration variation allowed at contract issue and post-issuance

  • Excess settlement: addon charges permissible up to a defined percentage with documented support

  • Mandatory site visit certificate to be uploaded with bid; missing certificate may cause technical rejection

Terms & Conditions

  • Contract quantity/duration may vary by up to 25% at issue and after award

  • Addon charges under excess settlement require verification documents

  • Site visit certificate is mandatory to avoid technical rejection

  • No explicit BOQ values or detailed technical specs provided in tender data

Important Clauses

Payment Terms

Addon charges under excess settlement allowed with documented support; exact percentage cap not disclosed in data

Delivery Schedule

Delivery/installation timeline not specified; variation clause implies schedule flexibility within 25%

Penalties/Liquidated Damages

No explicit LD or penalty details published; standard government procurement penalties may apply per ATC

Bidder Eligibility

  • Experience in repair/maintenance/installation of office-space plant/systems

  • Ability to manage contract quantity/duration variations up to 25%

  • Capability to provide site visit and obtain end-user certificate

  • Compliance with standard government bid submission practices and documentation

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating relevant service delivery

4

Financial statements or turnover proof (as applicable)

5

EMD/Security deposit documentation (not specified in data; bidders should anticipate standard EMD submission requirements)

6

Technical bid documents and bid compliance certificates

7

OEM authorizations or vendor certifications (if mandated by user)

8

Site visit certificate from the end-user (must be uploaded with bid)

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid on Indian Army office space maintenance tender 2025?

Submit standard bid documents, including GST, PAN, and experience certificates. Ensure site visit certificate is uploaded. Prepare to justify 25% quantity/duration variation and any addons under excess settlement with supporting documents. Follow ATC clauses and upload all mandatory technical/commercial bids.

What documents are required for Indian Army office-space service tender 2025?

Required documents typically include GST certificate, PAN card, experience certificates, financial statements, EMD documentation, technical bid, OEM authorizations if applicable, and the mandatory site visit certificate. Prepare signed bid, compliance checklists, and any end-user certificates expected by the user.

What is the 25% variation clause in Indian Army repair tender 2025?

The contract allows a bid quantity or duration variation up to 25% at contract issue and post-award. Bidders must accept revised quantities or durations; plan contingencies for scale changes and adjust resource allocation accordingly.

What is excess settlement in this Army tender and how to claim it?

Excess settlement permits addon charges up to a defined percentage of item-level value. Bidders must declare applicability during invoice creation and attach mandatory supporting documents to justify addons while ensuring total does not exceed the cap.

Why is site visit certificate important in this tender?

Site visit certificate verifies feasibility and end-user confirmation for installation/maintenance. Uploading the certificate with the bid prevents technical rejection and demonstrates compliance with user prerequisites and installation readiness.

What standards or certifications are typically required for Indian Army office-space service bids?

While not specified here, bidders should expect GST registration, PAN, experience / turnover evidence, and OEM authorizations. Ensure compliance with standard government procurement documentation and any user-specified certifications for plant/system maintenance.

When is the delivery or installation timeline for this Army service tender?

The tender data does not publish a fixed delivery schedule. Bidders should assume flexibility within the 25% variation clause and prepare phased installation plans aligned to site readiness and user certificate completions.

What are the primary eligibility criteria for this repair and installation tender?

Eligibility centers on demonstrated experience in office-space plant/system maintenance, ability to handle contract variation up to 25%, submission of site visit certificates, and compliance with typical bid submission documents including GST, PAN, and financials.

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