Indian Army Haridwar procurement for 42 item categories including name plate, HDMI splitters, paints and hygiene items 2025

Tender Overview

The Indian Army, Department Of Military Affairs, is inviting bids for a broad assortment of 42 item categories located in HARIDWAR, UTTARAKHAND. The procurement includes items such as name plates, HDMI splitters with charger, painted boards, brushes, fertilizers, detergents, glassware, and steel furniture accessories. The buyer reserves a 25% quantity variation during contract and during currency, with delivery timing linked to the original delivery schedule. A mandatory pre-bid and site visit are scheduled for 12 Dec 2025 at 12:00 hours, and bids must include an onsite visit certificate signed by the Project Officer. OEM authorization and local service support are emphasized. Unique clauses emphasize sample approvals, seller obligations to supply items without extra charge, and the requirement to establish a service center if not present. The procurement is regionally scoped to Haridwar with a clear emphasis on local availability and post-sale support, including toll-free service access. This tender is positioned as a comprehensive supply contract for diverse items with rigid evaluation based on technical compliance and vendor readiness.

Technical Specifications & Requirements

• Not specified for most products in the BoQ; however, the BOQ lists 42 items covering office supplies, maintenance products, and basic hardware.
• Key actionable requirements include: OEM authorization for all items, prior three-year regional experience in supplying similar items, and a functional service center in the consignee’s state or establishment within 30 days of contract award.
• Mandatory pre-bid interaction and site visit on 12 Dec 2025 at 12:00h; site-visit certificate signed by the Project Officer is required for technical evaluation.
• Dedicated toll-free service line and post-sale support commitments are expected.
• No explicit technical standards (e.g., IS/ISO numbers) are stated in the visible terms; emphasis is on supply readiness, installation if required, and OEM credibility.

Terms, Conditions & Eligibility

• EMD amount: not disclosed in tender documents.
• Option clause allows up to 25% quantity increase/decrease at contracted rates during and after original delivery; minimum extension time is 30 days.
• Delivery schedule tied to original delivery period with extended time calculations; extension handling described.
• Delivery & payment terms: payment terms not specified; emphasis on timely delivery from the last date of the original delivery order.
• Mandatory pre-bid attendance and site visit; non-attendance leads to disqualification at technical stage.
• OEM authorization, local service center details, and past three-year regional experience required; sellers must provide items without extra charge if applicable.
• Bidders must establish a service center within 30 days of award; availability of service centers in the state of each consignee is required for carry-in warranty.