GEM

Indian Air Force Sports Trophies Handicraft Tender 2025 - Handicraft Category, Estimated ₹120000, India

Bid Publish Date

16-Dec-2025, 8:50 am

Bid End Date

19-Dec-2025, 9:00 am

Value

₹1,20,000

Location

EAST KHASI HILLS , MEGHALAYA

Progress

Issue16-Dec-2025, 8:50 am
AwardPending
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Quantity

19

Bid Type

Two Packet Bid

Categories 2

AWARDS COLLECTIBLES AND AWARDS

Tender Overview

The Indian Air Force invites bids for Sports Trophies (Handicraft) under a Q3 procurement category, with an estimated value of ₹120,000. Location: India. The scope is limited to the supply of goods (trophies) with no on-site services. Key differentiators include a reserve for micro and small enterprises (MSE) from the state of the inviting authority and a flexible quantity clause up to 25%. The contract emphasizes timely delivery from the order date and requires bidders to meet standard documentation and certificate submissions. This tender focuses on authentic handicraft trophies suitable for military sporting events, with emphasis on cost-effective supply and reliable after-sales support.

Technical Specifications & Requirements

  • Product: Sports trophies (Handicraft) (no detailed specs published)
  • Estimated value: ₹120000; Quantity: variable within 25% extension per option clause
  • Certification/Compliance: Not specified in available data; bidders must upload all required certificates per ATC
  • Scope: Supply-only; no installation or service scope
  • Delivery expectations: Delivery terms tied to original delivery period with potential extension as per option clause; minimum 30 days for added time in case of increased quantity
  • Support: Bidders must provide dedicated/toll-free service contact
  • Past experience: Acceptable proofs include contract copies, client execution certificates, or third-party notes
  • EMD: Not disclosed in the provided data; verify in official bid document

Terms, Conditions & Eligibility

  • Quantity flexibility: Up to 25% increase/decrease at contract placement and during contract currency
  • Financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking is required
  • Scope of supply: Goods only; no ancillary services
  • Documentation: Mandatory certificates and documents must be uploaded; omission leads to rejection
  • Past experience: Acceptable proofs include client contracts with invoices or execution certificates
  • Purchase preference: Reserved for MSEs from the State of Bid Inviting Authority with valid Udyam registration

Key Specifications

  • Product/service names: Sports trophies (Handicraft)

  • Estimated value: ₹120000

  • Quantity: up to 25% variation via option clause

  • Delivery: baseline delivery period; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Category: Handicraft trophies for sports events; supply-only scope

  • Service: Dedicated/toll-free service support required from bidder/OEM

Terms & Conditions

  • EMD: Amount not specified in data; verify in bid document

  • Delivery: original delivery period; option clause allows up to 25% quantity change

  • Eligibility: no liquidation or bankruptcy; mandatory undertakings required

Important Clauses

Payment Terms

Not explicitly stated in available data; verify in terms and conditions and ATC

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time calculated per option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; check official bid document for LD/penalties

Bidder Eligibility

  • Not under liquidation or bankruptcy; undertaking required

  • Past experience demonstrated via contracts, execution certificates, or client notes

  • Procurement scope is supply of handicraft trophies; no service/installation component

Past Similar Tenders (Historical Results)

5 found

Sports Trophies (Handicraft)

Indian Army

Ajmer, RAJASTHAN

Posted: 11 March 2025
Closed: 13 March 2025
GEM

Sports Trophies (Handicraft)

Indian Army

KUPWARA, JAMMU & KASHMIR

Posted: 10 March 2025
Closed: 12 March 2025
GEM

Sports Trophies (Handicraft)

Indian Army

KUPWARA, JAMMU & KASHMIR

Posted: 10 March 2025
Closed: 13 March 2025
GEM

Sports Trophies (Handicraft)

Indian Army

KARGIL, JAMMU & KASHMIR

Posted: 12 September 2025
Closed: 23 September 2025
GEM

Sports Trophies (Handicraft)

Indian Army

VADODARA, GUJARAT

Posted: 15 September 2025
Closed: 20 September 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or contract copies with client invoices

4

Financial statements or balance sheets

5

EMD documentation (if applicable per tender terms)

6

Technical bid documents and certifications

7

OEM authorization or supplier authorizations (if required)

8

Undertakings confirming non-liquidation/bankruptcy status

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid in the Indian Air Force handicraft trophy tender 2025?

Bidders should prepare certificates, GST, PAN, and experience proofs; ensure non-liquidation status, and submit technical bids with product details for Sports trophies (Handicraft) worth about ₹120000. Ensure delivery terms align with the option clause and provide a dedicated service contact. Verify EMD requirements in the ATC and upload OEM authorizations if applicable.

What documents are required for the IAF trophy bid in 2025?

Required documents include GST certificate, PAN, experience certificates or client contracts, financial statements, EMD documents (if applicable), technical bids and certifications, and OEM authorizations. Also submit undertakings confirming non-liquidation and provide proof of past performance as per tender terms.

What are the delivery terms for the IAF handicraft trophies tender?

Delivery terms rely on the original delivery order date; quantity increases up to 25% are allowed under the option clause. If extended, delivery time is calculated by the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. Ensure readiness to adjust schedules accordingly.

What is the estimated value and scope for the IAF trophy procurement?

Estimated value is ₹120,000 for the supply of Sports trophies (Handicraft). The scope is strictly supply of goods with no installation or on-site service; the contract allows quantity adjustments within 25% and requires a dedicated service contact from bidder/OEM.

What past-experience evidence is acceptable for this trophy bid?

Acceptable proofs include contract copies with invoices and self-certification for execution, client execution certificates with contract value, or other documents such as third-party inspection release notes confirming execution of similar supplies.

Are MSE from the state eligible for this IAF trophy bid 2025?

Yes, procurement is reserved for Micro and Small Enterprises from the State of Bid Inviting Authority with valid Udyam registration. Eligible bidders should submit registration proofs and meet the non-liquidation criteria, along with required certificates and bid documents.

What dedicated service support is required for this trophy supply?

Bidders/OEMs must provide a dedicated/toll-free service contact for support. This includes post-delivery assistance and any warranty or replacement coordination as per ATC terms; ensure the number is clearly listed in the bid submission for quick access.

What are the key eligibility criteria for the trophy bid submission?

Key eligibility includes: non-liquidation status, ability to supply Sports trophies (Handicraft), submission of mandatory documents (GST, PAN, experience proofs), and compliance with the supplied tender terms. Demonstrate past performance with contracts or client certificates and provide necessary OEM authorizations if requested.