GEM

Indian Army Department of Military Affairs Procurement: Security/Defense Materials (Mtrl Nos) Tender India 2025

Bid Publish Date

04-Dec-2025, 8:54 am

Bid End Date

18-Dec-2025, 9:00 am

EMD

₹80,000

Latest Corrigendum Available

Progress

Issue04-Dec-2025, 8:54 am
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

9666

Category

Mtrl No 10333230

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required where applicable
  • • EMD amount explicitly stated: ₹80,000
  • • 3 years government/PSU supply experience demanded
  • • Data Sheet alignment with product specifications is mandatory
  • • 50% quantity variation permitted under option clause
  • • NDAs and non-liability disclosures mandatory

Categories 17

WATER COOLED ENGINE CANOPY DESERT COOLER HALOGEN LIGHT BUS TERMINAL MOBIL OIL WATER PUMP FILTER RETAINERS WRENCH HALOGEN LAMP CABLE TAIL LAMP FIRE BREATHING APPARATUS LUBE OIL PNEUMATIC CLAMPS BLADE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad set of materials identified by multiple Mtrl No codes (e.g., Mtrl No 10333230, 10541084, 10443090, 10458756, 10025672, 10443093, 10547868, 10487446, 10025221, 10480821, 10337997, 10344151, 10025649, 10458622, 10453200, 10482173, 10025650, 10572978, 10462855, 10463394, 10454732, 10442885, 10335868, 10302402, 10453132, 10474041, 10441114, 10323593, 10024957). The tender requires submission of a Data Sheet for each product alongside bid documents, with an emphasis on matching technical parameters to provided specifications. The EMD amount is ₹80,000. The bidder must demonstrate non-liquidation status and non-bankruptcy, with 3 years of regular government or PSU supply experience. The bid allows up to 50% quantity variation under the option clause and 50% additional quantity during contract currency. The procurement is targeted at suppliers with OEM authorization where applicable and a clearly stated price and delivery plan.

Technical Specifications & Requirements

  • EMD: ₹80,000 required with the bid.
  • Data Sheet: Data Sheet for all offered products to be uploaded; must align with bid parameters to avoid rejection.
  • Experience: Bidder or OEM (direct or via resellers) must have at least 3 years of regular manufacture and supply to central/state government or PSU bodies. Provide copies of contracts showing activity in each year.
  • Manufacturer Authorization: If using authorized distributors, include OEM/service provider authorization with contact details.
  • Non-Disclosure: Upload a signed NDA on bidder letterhead.
  • Obsolescence Clause: Products must have at least 2 years residual market life and must not be end-of-life per OEM prior to bid opening.
  • GST: Bidder to determine GST; reimbursement as actuals or applicable rates, whichever is lower, up to the quoted GST percentage.
  • Option Clause: Purchaser may increase/decrease quantity up to 50% at contract award and during currency.
  • Delivery & Schedule: Delivery commencement tied to last date of original delivery order; terms permit currency-based quantity adjustments.
  • Category Coverage: 29 total items; specific item details and units are not disclosed in the BOQ.
  • Data Integrity: Any mismatch between data sheet and offered product parameters may lead to bid rejection.

Terms, Conditions & Eligibility

  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate (bank certified), data sheet, OEM authorization if applicable, NDA, and prior contract copies.
  • Financial Standing: Bidder must not be in liquidation or insolvency; demonstrate sound financials per T&Cs.
  • GST Handling: Bidder bears GST implications; reimbursement as per actuals or lower applicable rate.
  • Delivery Terms: Variations up to 50% allowed; delivery schedule linked to last date of original delivery order.
  • Warranty & After-Sales: Not explicitly stated; ensure OEM support and warranty through data sheet and vendor declarations.
  • Data Validation: Performance parameters to be validated against product data sheet; mismatches may lead to rejection.
  • Contractual Rights: Purchaser reserves rights to modify quantities by ±50% during contract; ensure readiness for scale.
  • Confidentiality: NDA compliance mandatory; breach could trigger legal action.

Key Specifications

  • Mtrl Nos list indicates broad material procurement without detailed specs

  • EMD ₹80,000 to accompany bid

  • Data Sheet alignment critical to avoid rejection

  • 3 years govt/PSU supply experience required

  • OEM authorization where distributors bid

  • 2 years residual market life requirement

  • Option clause allows ±50% quantity adjustments

Terms & Conditions

  • EMD of ₹80,000 required with bid submission

  • 3 years previous Govt/PSU supply experience essential

  • Data Sheet must match technical parameters and prevent mismatches

Important Clauses

Payment Terms

GST as actuals or applicable rate with ceiling to quoted GST; no liability on bidder for higher GST

Delivery Schedule

Delivery starts from last date of original delivery order; quantity adjustments up to 50% possible

Penalties/Liquidated Damages

Not explicitly stated; implied reliance on standard govt contract penalties for delays

Bidder Eligibility

  • Non-liquidation status and no bankruptcy proceedings

  • 3 years of govt/PSU supply experience demonstrated with contracts

  • OEM authorization when using distributors

Past Similar Tenders (Historical Results)

5 found

Indian Army Procurement: ISI/OEM Compliant Security Equipment Tender India 2025

Indian Army

Posted: 1 November 2025
Closed: 11 November 2025
GEM

Indian Army Materials Procurement 41 Items Mtrl Nos 10440448-10541081 2025 Tender

Indian Army

Posted: 11 November 2025
Closed: 21 November 2025
GEM

Mtrl No 10455074,Mtrl No 10445143,Mtrl No 10461821,Mtrl No 10454050,Mtrl No 10454940,Mtrl No 104522

Indian Army

Posted: 7 April 2025
Closed: 28 April 2025
GEM

Mtrl No 10586800,Mtrl No 10436459,Mtrl No 10454777,Mtrl No 10479276,Mtrl No 10341158,Mtrl No 103464

Indian Army

Posted: 17 September 2025
Closed: 27 September 2025
GEM

Mtrl No 10308712,Mtrl No 10537162,Mtrl No 10416145,Mtrl No 10416629,Mtrl No 10413643,Mtrl No 104172

Indian Army

Posted: 24 September 2025
Closed: 4 October 2025
GEM

Bill of Quantities (BOQ) 29 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Mtrl No 10333230 LV7/STLN F-0836610 JUBILEE CLIP 65 nos nidhisingh_gem@2020 45
2 Mtrl No 10541084 LV7/STLN X-2306700 WARNING LAMP TOW HOOK /FOG LAMP 52 nos nidhisingh_gem@2020 45
3 Mtrl No 10443090 LV7/MARUTI 38310M82C00 ARM ASSY WIPER RH 48 nos nidhisingh_gem@2020 45
4 Mtrl No 10458756 LV6/MT1 4730-000058 NIPPLE GREASE CONICAL HD STRAIGHT 8MM 762 nos nidhisingh_gem@2020 45
5 Mtrl No 10025672 LV7/MARUTI 09816M00074 WHEEL WRENCH 19 36 nos nidhisingh_gem@2020 45
6 Mtrl No 10443093 LV7/MARUTI 36620M830M0 HARNESS ASSY WIRING NO.2 4 nos nidhisingh_gem@2020 45
7 Mtrl No 10547868 LV7/MARUTI 17521M86520 BELT WATER PUMP 111 nos nidhisingh_gem@2020 45
8 Mtrl No 10487446 LV7/TATA 2574-5420-9981 SPEEDO CABLE 3.2 DIA 4300 MM LONG 23 nos nidhisingh_gem@2020 45
9 Mtrl No 10025221 LV7/TATA 2618-4010-0102 ASSY WHEEL NUT 97 nos nidhisingh_gem@2020 45
10 Mtrl No 10480821 LV7/TATA 2782-4660-9901 CARTRIDGE 85 nos nidhisingh_gem@2020 45
11 Mtrl No 10337997 LV7/STLN 2940-72-0467508 ELEMENT OIL FILTER 40 nos nidhisingh_gem@2020 45
12 Mtrl No 10344151 LV7/STLN(VF) P-2405339 FILTER ASSY SHORTER II 77 MM 182 nos nidhisingh_gem@2020 45
13 Mtrl No 10025649 LV7/STLN(VF) X-7815300 TAIL LAMP LH 35 nos nidhisingh_gem@2020 45
14 Mtrl No 10458622 LV6/MT1 4730-000014 NIPPLEGREASE BUTTON HEAD 1/8 BSP X 9MM 4,404 nos nidhisingh_gem@2020 45
15 Mtrl No 10453200 LV7/TATA T065-6000-0126 CARTRIDGE LUB.OIL FILTER 122 nos nidhisingh_gem@2020 45
16 Mtrl No 10482173 LV7/TATA 2780-8240-0101 ASSY WIPER BLADE 94 nos nidhisingh_gem@2020 45
17 Mtrl No 10025650 LV7/STLN(VF) X-7815200 TAIL LAMP RH 82 nos nidhisingh_gem@2020 45
18 Mtrl No 10572978 LV7/TATA 274767102301 WIND SHIELD GLASS(5.76 THK) E CERTIFIED 13 nos nidhisingh_gem@2020 45
19 Mtrl No 10462855 LV7/TATA 2786-2099-9962 BELT V RIBBED 146 nos nidhisingh_gem@2020 45
20 Mtrl No 10463394 LV6/MT12 2786-0911-9904 FILTER FUEL 435 nos nidhisingh_gem@2020 45
21 Mtrl No 10454732 LV7/TATA 4720-015041 HOSE 20 nos nidhisingh_gem@2020 45
22 Mtrl No 10442885 LV7/MARUTI 35632M80110 LENS LH 26 nos nidhisingh_gem@2020 45
23 Mtrl No 10335868 LV7/STLN(VF) F-7410300 STOP LIGHT SWITCH 33 nos nidhisingh_gem@2020 45
24 Mtrl No 10302402 LV6-MT6 3030-003217 BELT V RIBBED 31 nos nidhisingh_gem@2020 45
25 Mtrl No 10453132 LV7/TATA 6212-010-0152 HALOGEN LAMP 12V 60/55W 86 nos nidhisingh_gem@2020 45
26 Mtrl No 10474041 LV7/TATA 2641-5440-0111 ASSY TURNINDICATOR 52 nos nidhisingh_gem@2020 45
27 Mtrl No 10441114 LV7/MARUTI 82591M80060 HANDLE LOCK 1,663 nos nidhisingh_gem@2020 45
28 Mtrl No 10323593 LV7/T-815 442-876-000-084 CANOPY (8X8) 20 nos nidhisingh_gem@2020 45
29 Mtrl No 10024957 LV6/MT1 7240-000012 STEEL JERRICAN EMPTY 20LTRS 899 nos nidhisingh_gem@2020 45

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of products offered

6

OEM Authorization Form / Certificate (if applicable)

7

Non-Disclosure Declaration on Bidder Letter Head

8

Contract copies showing 3 years of similar supply to Govt/PSU

9

Bidder undertaking of non-liquidity and non-bankruptcy

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

18-Dec-2025, 9:00 am

Opening Date

18-Dec-2025, 9:30 am

Frequently Asked Questions

How to bid for Indian Army Mtrl Nos tender 2025 in India?

To bid, ensure you meet 3 years of Govt/PSU supply experience, prepare Data Sheets matching product specs, obtain OEM authorization if bidding via distributor, and submit PAN, GST, cancelled cheque, EFT mandate, NDA, and contract copies. Include ₹80,000 EMD with bid as stated in T&C.

What documents are required for this defense procurement bid in India?

Submit PAN, GSTIN, cancelled cheque, bank-certified EFT mandate, Data Sheets, OEM authorization (if applicable), NDA on letterhead, and contract copies showing three years of similar govt/PSU supply. Include EMD ₹80,000 and data sheet alignment evidence.

What are the key technical specifications for Mtrl Nos in this tender?

The tender emphasizes Data Sheets matching product parameters; no explicit numeric specs in the data. Ensure offered items align with OEM specs, and provide 2-year residual market life and non-end-of-life confirmation per OEM.

What is the EMD amount and its payment method for this tender?

EMD is ₹80,000. Submit via online payment or bank guarantee per organization guidelines; ensure the EMD accompanies the bid submission to avoid disqualification.

What is the delivery flexibility for quantities under this Army tender?

The purchaser reserves the right to increase or decrease quantities up to 50% of bid quantity at contract placement and during the currency, enabling scalability with price-for-price consistency.

What are the GST related expectations for bidders in this procurement?

Bidders must determine GST themselves; reimbursement will be actuals or applicable rates, whichever is lower, capped to the quoted GST percentage. No GST liability shifting to the buyer beyond quoted terms.

What due diligence is required for NDA and vendor disclosures?

Submit a Non-Disclosure Declaration on bidder letterhead with explicit commitment to protect contract details. This NDA is mandatory and breach may trigger legal action as per contract rules.

How to ensure data sheet alignment prevents bid rejection?

Prepare comprehensive Data Sheets that precisely reflect offered product specifications; ensure model numbers, capacities, standards, and performance metrics match the stated parameters to avoid mismatches that could lead to rejection.