GEM

Odisha Police Facial Recognition System Software Tender Khordha Odisha 2,50,00,000 ISOs 9001 2025

Bid Publish Date

24-Nov-2025, 7:36 pm

Bid End Date

05-Dec-2025, 8:00 pm

EMD

₹50,000

Value

₹25,00,000

Location

KHORDHA , ODISHA

Progress

Issue24-Nov-2025, 7:36 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 2

FACE RECOGNITION SOFTWARE

Tender Overview

The procurement by the Odisha Police (Home Department, KHORDHA, ODISHA 751001) targets the supply of a Face Recognition System Software (V2) with a perpetual license model and OEM-supported updates. Estimated contract value is ₹2,500,000, with an EMD of ₹50,000. The package includes licensing terms, installation scope, user capacity, and training options aligned to OEM policies. Key differentiators are the OEM licensing policy, bundled updates, and training duration, alongside specified device compatibility requirements. This tender focuses on robust AI/ML facial recognition capabilities with group-photo and video clip analysis, real-time matching, and cross-format media support.

Technical Specifications & Requirements

  • Product category: Facial Recognition System Software (V2) with AI/ML algorithmic base
  • Licensing scope: number of licenses, duration, OEM updates, installation scope, training days, and OEM support months; perpetual license proposed
  • System capabilities: facial capture from multiple media, side-by-side comparison, zoom/positioning enhancements, static image analysis, full/partial identification, database matching with score display
  • Performance metrics: face detection from images/videos, recognition under occlusion, lighting variance, moderate rotation; age and gender estimation (optional)
  • Database operations: enroll, store, retrieve, and search facial features; face search with deep learning matching
  • Hardware requirements: device type for facial recognition, minimum display size, RAM, storage, and graphics card (NVIDIA RTX 4500 or better)
  • Device specs: display resolution, RAM, internal storage, warranty period for the device
  • Operating environment: Windows 11 Pro preloaded with MS Office Home & Business; Linux compatibility acceptable; OEM service center support
  • Training & implementation: training duration details, media compatibility, and deployment scope

Terms, Conditions & Eligibility

  • EMD: ₹50,000 (payment method not specified here; submit as per tender terms)
  • Value: estimated ₹2,500,000; delivery and installation aligned to OEM licensing policy
  • Delivery & installation: installation scope defined by OEM licensing; training days to be confirmed by OEM
  • Payment terms: to be defined in final contract; typical government tenders include milestone-based or post-delivery payments
  • Documentation: GST registration, PAN, OEM authorization, experience certificates, financials, and technical compliance proofs
  • Warranty & support: OEM-specified support for updates/patches and version upgrades; training and post-sale service to be negotiated
  • Penalties: LD clauses to be specified in the ATA; ensure compliance with license terms and delivery milestones
  • Compliance: must meet AI/ML software standards, security requirements, and data handling guidelines

Key Specifications

  • Facial Recognition Software: AI/ML-based algorithm

  • Licensing: OEM licensing policy, number of licenses, duration, and upgrades

  • Maximum user handling: per OEM policy

  • Installation scope: on-premises vs cloud, deployment reach

  • OEM support: duration for patches and version upgrades

  • Training: number of days and delivery method

  • Face template size, detection/verification/enrollment times

  • Face matching speed (per second) and distance range from camera

  • Device type for recognition, display size (inches), resolution, RAM/Storage

  • Warranty period for facial recognition device

Terms & Conditions

  • EMD of ₹50,000 to be submitted with bid as per terms

  • Perpetual license with OEM support and upgrade scope

  • Deployment scope includes training days and device specs

Important Clauses

Payment Terms

Payment terms to be finalized in agreement; likely milestone-based or post-delivery, subject to vendor compliance and acceptance tests

Delivery Schedule

Delivery timelines aligned with OEM licensing schedule; installation and training must commence within approved windows

Penalties/Liquidated Damages

LD provisions to be specified; ensure timely delivery and license activation, with penalties for non-compliance

Bidder Eligibility

  • Experience in delivering facial recognition software for law enforcement or government agencies

  • Demonstrated OEM authorization for the proposed software

  • Financial capacity to fulfill ₹2.5 million contract and provide ongoing support

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Basic Information Type of Offered product Face Recognition System Software, Face Recognition System Software with Attendance solution
SCOPE OF LICENCE Types of Licence Perpetual, Subscription
SCOPE OF LICENCE Duration of Subscription (in months) 0 - 60
SCOPE OF LICENCE OEM Licensing policy Per Named User, NA
SCOPE OF LICENCE Number of licensing included in the offered product as per OEM defined licensing policy 1 - 500
SCOPE OF LICENCE Maximum user handling capability Upto25, Upto100, Upto1000, Upto 5000, Upto10000, Upto 20000, Unlimited, NA
SCOPE OF LICENCE Scope of Installation Installation, Integration, Configuration, User Acceptance Testing of offered product, NA
SCOPE OF LICENCE The offered product have support from OEM for Unlimited updation for Patches and Bug fixes within maintenance & support period., Unlimited upgradation of version within support period, NA
SCOPE OF LICENCE Number of Months for OEM support for updation (Patches and Bug fixes) is included in the scope of supply 0 - 60
SCOPE OF LICENCE Number of Months for OEM support for Upgradation of version is included in the scope of supply 0 - 60
SCOPE OF LICENCE Training Options On-Site, OEM Training Centre, Virtual, Training Material, NA
SCOPE OF LICENCE Number of days Training Provided 0 - 10
FACE RECOGINITION SYSTEM FEATURES Maximum Face Template Size(in KB) 20 - 300
FACE RECOGINITION SYSTEM FEATURES Face Detection Time for one Face in milli second 1 - 100
FACE RECOGINITION SYSTEM FEATURES Verification Time for One Face in milli second 1 - 300
FACE RECOGINITION SYSTEM FEATURES Enrollment Time for one face in milli second 1 - 500
FACE RECOGINITION SYSTEM FEATURES Face Matching Speed from the database per Second(in lakhs) 1 - 100
FACE RECOGINITION SYSTEM FEATURES Range of distance from the camera for face recognition (in ft) 2 to 5, 2 to 6, 3 to 6, 3 to 7
FACE RECOGINITION SYSTEM FEATURES Features 1 Only Live Face Recognition and do not recognise proxy images, Re-enrollment of a face, Indication Panel for Employee Presence, Unlimited Transaction from the database, Unlimited templates per person, Direct database search, Customizable Categorization of Employees into group, types etc, Live head count statistics, Blacklisting Feature to avoid entry of unauthorized person, Customizable Dynamic Shifts Management., NA
FACE RECOGINITION SYSTEM FEATURES Features 2 Overtime Management of employee, Management of Anomaly / missed punches, Leave Management of an employee, Restriction on time allowed to employees/persons, Integration with door lock or any other access control equipment, Provision for Live video Images, Any changes in the appearance will not affect the face matching process, Provision to integrate with other biometric device, Server Client Data Centralisations, Provision for customizable Intranet supported web portal, NA
FACE RECOGINITION SYSTEM FEATURES Features 3 Integration with the existing application, Similarity Level Adjustment(1-180) for face Recognition., Provision for Back-Up/Restore System, Import employee data of active directory., Provision of Configurable False Acceptance Rate considering the factor of Similarity of faces., Provision of Configurable False Rejection Rate considering Camera Type, Light Condition etc., NA
FACIAL RECOGNITION DEVICE Type of Device used for Facial Recognition Webcam, Tablet, NA
FACIAL RECOGNITION DEVICE Display Size of Facial Recognition Device (Minimum) (Inch) 7, 7.9, 8, 9, 9.5, 9.7, 10, 10.2, 10.5, 11, 11.5, 12, 12.5, 12.9, NA Or higher
FACIAL RECOGNITION DEVICE Display/Image Resolution (Pixels) (Hint:- Higher Resolution is better) 640x400, 640x 480, 800x600, 1024x600, 1024x768, 1200x800, 1280x800, 1366x728, 1800x1200, 1920x1080, 2048x1536, 2160x1620, NA
FACIAL RECOGNITION DEVICE RAM Size (GB) of Facial Recognition Device 0.5, 1.5, 2, 3, 4, 8, 16, NA Or higher
FACIAL RECOGNITION DEVICE Internal Storage Capacity (GB) of Facial Recognition Device 8, 16, 32, 64, 128, 256, 512, 1024, 2048, NA Or higher
FACIAL RECOGNITION DEVICE Warrantyof Facial Recognition Device(in Years) 1, 2, 3, 4, 5, NA

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for facial recognition deployments

4

Financial statements (audited latest)

5

EMD submission proof (₹50,000)

6

Technical bid document confirming software features and OEM licensing

7

OEM authorization letter from the face recognition software vendor

8

Product conformity certificates or IS/standards where applicable

9

Any prior project completion certificates relevant to facial recognition systems

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for facial recognition tender in Khordha Odisha 2025

Bidders must submit the EMD ₹50,000, GST and PAN, OEM authorization, and technical bid documents. The vendor should demonstrate OEM licensing terms, AI/ML capabilities, and device hardware compatibility (Windows 11 Pro, 2TB SSD, 128GB RAM). Ensure enrollment, detection, and matching features meet the listed requirements.

What documents are required for Odisha Police FR system tender in 2025

Required documents include GST certificate, PAN card, latest financial statements, experience certificates for FR deployments, OEM authorization letters, EMD proof, and technical compliance documentation showing licensing scope and training plan.

What are the technical specifications for the facial recognition system in this tender

Specifications cover AI/ML-based FR software, side-by-side comparison, detection in groups, age/gender estimation option, deep learning face matching, media compatibility (JPEG/PNG), and robust performance under occlusion and variable lighting; hardware includes RTX 4500 or better, 2TB SSD, 128GB RAM, Windows 11 Pro.

What is the EMD amount for the Odisha Police FR tender 2025

The EMD amount is ₹50,000. Submit via the tender portal using online payment or the specified DD wherever applicable, along with the bid. The EMD ensures bid seriousness and provides security for performance if selected.

What are the license terms and OEM support details in this bid

The tender specifies OEM licensing with perpetual licenses and included updates/patches; version upgrades are also covered for a defined period. Training days are included per OEM policy, and installation scope must align with license terms and deployment needs.

What are the delivery and installation expectations for the FR system

Delivery should align with OEM licensing policy; installation scope includes on-premises deployment, system activation, and user training. Ensure to provide a detailed installation plan, hardware readiness, and integration with existing Odisha Police infrastructure.

Which hardware configurations are mandatory for the FR workstation

Workstation must meet the spec: Intel Xeon W9-3475X or equivalent, 2TB SSD, 128GB RAM, 1024GB boot storage, NVIDIA RTX 4500 or better, 78.1-83 inch full HD display, Windows 11 Pro preloaded, and OEM-validated service center support.

What storage and performance metrics are expected for FR matching

Face matching speed is specified in the tender as a capability; expect sub-second recognition per face, with a database match rate capable of handling large template pools, and a high-accuracy score display for each match.