GEM

Indo-Tibetan Border Police Interactive Panels with CPU Tender Shimla Himachal Pradesh 2025

Bid Publish Date

19-Nov-2025, 10:40 am

Bid End Date

02-Dec-2025, 11:00 am

Bid Opening Date

02-Dec-2025, 11:30 am

EMD

₹25,000

Location

SHIMLA , HIMACHAL PRADESH

Progress

Issue19-Nov-2025, 10:40 am
AwardPending
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Quantity

3

Category

Interactive Panels with CPU

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹25,000 and acceptable submission forms (DD/Banker’s Cheque)
  • • Option clause enabling ±25% quantity variation at contracted rates
  • • Functional Service Centre requirement in each consignee state; 30-day establishment window
  • • Bid submission requires hardcopy DD/BC within 5 days of bid end/open
  • • GST responsibility remains with bidder; reimbursement as actuals or lower rate
  • • No BOQ items or technical specs provided; bidders must supply own compliance and standards
  • • Delivery terms tied to delivery orders; extended time calculated via specified formula
  • • Tender category includes interactive panels, speakerphones, and video conferencing cameras

Categories 5

MICROPROCESSORS WEB CENTRAL PROCESSING UNIT WEB CAMERA CAMERA

Tender Overview

The Indo-Tibetan Border Police (ITBP) seeks procurement of interactive panels with CPU, speakerphone, and video conferencing camera (Q2 category). The bid requires an EMD of ₹25,000 and offers an option clause allowing quantity variation up to 25% with contracted rates. The bidder must ensure a functional service center in the state of each consignee location, or establish one within 30 days of award. EMD can be submitted as a DD or Banker’s Cheque payable to the appropriate ITBP office, with hardcopy delivery within 5 days post bid end. GST compliance is bidder’s responsibility with actuals reimbursement up to a cap.)

Technical Specifications & Requirements

  • Product: Interactive panels with CPU, Speakerphone (Q2), and Video Conferencing Camera/Web Camera (V2)
  • BOQ: No items listed; no quantity data provided
  • EMD: ₹25,000 via DD or Banker’s Cheque; submission proof required
  • Warranty/Support: On-site or carry-in options imply service center coverage; extended delivery times governed by option clause
  • Standards: Not specified; bidders must confirm compliance with purchaser terms
  • Delivery: Schedule linked to delivery order dates; extended time formula applied if extra quantity is exercised
  • Documentation: GST, PAN, financial standing, and certificates required per terms
  • GST: GST applicability to be checked by bidder; reimbursement as per actuals or applicable rate

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during contract
  • Service Centre: Mandatory in state of consignee location; establishment within 30 days if not present
  • EMD Forms: DD or Banker's Cheque accepted; hardcopy due within 5 days of bid end/open
  • Financial Standing: No liquidation or bankruptcy; bidder must upload undertaking
  • Certificates: All mandatory certificates/docs must be uploaded; missing documents risk rejection
  • GST: Reimbursement capped by actuals or quoted rate; bidder bears GST risk

Key Specifications

  • Product: Interactive panels with CPU, Speakerphone, Video Conferencing Camera/Web Camera

  • EMD: ₹25,000 via DD/Banker’s Cheque

  • Delivery: As per delivery orders; option-based extended time calculation

  • Service: On-site or carry-in warranty with required service center coverage

  • GST: Bidder responsible for applicable GST; reimbursement as per actuals or lower rate

Terms & Conditions

  • Quantity may be adjusted by up to 25% during contract execution

  • Functional service center must exist in each consignee state or be established within 30 days

  • EMD must be submitted via DD or Banker’s Cheque with hardcopy delivery within 5 days

Important Clauses

Payment Terms

EMD of ₹25,000 via DD/Banker’s Cheque; GST reimbursement as per actuals or applicable rate; payment terms linked to delivery and documentary evidence

Delivery Schedule

Delivery period determined by delivery orders; extended time applies when option clause exercised with the given formula

Penalties/Liquidated Damages

LD provisions not explicitly stated in data; bidders should assume standard government procurement penalties where applicable

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy status

  • GST registration and PAN provided

  • Evidence of capability to supply interactive panels with CPU, speakerphone, and conferencing cameras

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements or solvency certificate

5

EMD submission proof (DD or Banker’s Cheque) and scanned copy

6

Technical bid documents and/or certificates of compliance

7

OEM authorization or manufacturer proof (if bidding as distributor)

8

Evidence of functional service centre (if existing) or plan to establish within 30 days

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for ITBP interactive panels tender in Shimla 2025 with EMD

Bidders must submit with the bid: GST, PAN, financial statements, experience certificates, and EMD of ₹25,000 via DD or Banker's Cheque. Include OEM authorization if required, and ensure a functional service centre in the state. Delivery terms align with delivery orders; GST reimbursement as applicable.

What are the eligibility criteria for ITBP procurement in Himachal Pradesh

Eligibility requires no liquidation or bankruptcy status, valid GST registration and PAN, plus relevant experience in supplying interactive panels or conferencing hardware. Provide financial statements, and evidence of capability to deliver hardware with service support in the state.

What documents are required for ITBP bid submission in Shimla

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof (DD/BC), technical bid documents, OEM authorizations if applicable, and proof of functional service centre or plan to establish within 30 days.

What are the technical specifications for ITBP interactive panels tender

The tender requests interactive panels with CPU, a speakerphone, and a video conferencing camera; every item should align with the buyer’s terms. No explicit standards listed; bidders must confirm compliance and provide OEM or manufacturer details and warranty terms in their proposal.

When is the delivery deadline for ITBP procurement in 2025

Delivery deadlines are set per delivery orders issued after award. In case of quantity extension under the 25% option clause, the extended delivery time uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

How will GST reimbursement work for this ITBP tender in Shimla

GST applicability is the bidder's responsibility; ITBP will reimburse GST as actuals or at the lower of the quoted GST rate, subject to maximum applicable rates. Ensure GST registration and proper invoicing as per tender terms.

What is the EMD amount for the ITBP interactive panels bid

The EMD amount is ₹25,000 and can be paid via Demand Draft in favor of the designated ITBP office or via Banker's Cheque. A scanned copy must be uploaded with the bid, with the hardcopy delivered within 5 days after bid end/open.

What is the option clause for quantity variation in this tender

The purchaser may increase or decrease the ordered quantity up to 25% at contracted rates. Additional time is calculated using the specified formula, ensuring a minimum delivery extension of 30 days, and may extend up to the original delivery period.