GEM

Gujarat Home Department Water Purification Maintenance Tender 300 L Water Cooler 1 Year Version 2 2025

Bid Publish Date

06-Dec-2025, 5:27 pm

Bid End Date

16-Dec-2025, 6:00 pm

Location

JUNAGADH , GUJARAT

Progress

Issue06-Dec-2025, 5:27 pm
AwardPending
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Quantity

11

Bid Type

Two Packet Bid

Key Highlights

  • • State-level MSE reservation for eligible bidders with online validation
  • • Minimum three-year turnover requirement with turnover ≥ ₹5 Lakh
  • • Service office must be located within Gujarat (consignee state)
  • • Water cooler 300 L capacity; annual maintenance with basic filter servicing
  • • Option Clause allows up to 25% change in quantity or duration
  • • Excess settlement enables additional invoice charges within declared limits
  • • No explicit EMD amount published in provided terms; verify official ATC
  • • Vendor must demonstrate OEM/Service capability for water purification systems

Categories 16

CHEMICAL INTERMEDIATES SURVIVAL WATER VENDING MACHINE COOLER SERVICES FILTERS PLATFORM SCALE WATER COOLER WATER PURIFIER AND RO PLANT WATER LEVEL RECORDER REVERSE OSMOSIS PLANT ALCOHOLS RF PASSIVE COMPONENTS WATER PURIFICATION FLOUR MILL AIRCRAFT HYDRAULIC SYSTEMS

Tender Overview

The opportunity来自 the Gujarat Home Department for annual maintenance services of a water purification and conditioning system, specifically a water cooler with a 300 L capacity, for a duration of 1 year (Version 2). The scope emphasizes basic servicing and maintenance of filters. Location pertains to Gujarat, with the procurement venue and service requirement tied to state-level operations. A notable differentiator is the state-level MSE reservation and the requirement for the service provider to maintain an office within the consignee’s state. A turnover threshold of ₹5 Lakh over the last three years is specified, along with a flexible quantity/duration adjustment up to 25% under the option clause.

Technical Specifications & Requirements

  • Product/service: Annual Maintenance for Water Purification and Conditioning System (Water Cooler, 300 L capacity)
  • Scope: basic servicing with maintenance of filters; involves Water purifier and conditioning system maintenance
  • Duration: 1 year; Version 2 service terms apply
  • Location/Delivery: Gujarat state; service provider must have an in-state office
  • Financial/Qualification: turnover ≥ ₹5 Lakh annually for the last three years; submission of turnover certificate
  • Compliance: MSE reservation available for eligible state-based manufacturers; OEM/authentication required for service provision
  • Additional terms: 25% contract quantity or duration adjustment allowed at issue and post-issue, with excess settlement option for invoicing
  • Documentation: evidence of online validation for MSE status; undertaking against liquidation or bankruptcy; ATC documents referenced

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the provided terms; bidders should verify the tender’s official attachments
  • Experience/Turnover: minimum three-year operating history with annual turnover ≥ ₹5 Lakh; in-state service office mandatory
  • Delivery/Service: availability of local service provider premises within Gujarat; 1-year maintenance window
  • Payment/Penalties: option for excess settlement; contract quantity/duration adjustments up to 25%; penalties not detailed in provided data
  • Documentation: GSTIN, PAN, turnover certificates for last three years, service capability proof, OEM authorizations if applicable
  • Reserved benefits: MSE reservation for state-validated bidders; only manufacturers/OEMs eligible for the reservation; online validation required

Key Specifications

  • Water cooler capacity: 300 L

  • Service type: annual maintenance with basic servicing and filter maintenance

  • Contract duration: 1 year

  • Reservation: Micro and Small Enterprises from Gujarat state (OEM-based eligibility)

  • Turnover requirement: ₹5 Lakh average annual turnover over last 3 years

  • Delivery/office requirement: service provider must have an in-state office in Gujarat

  • Quantity/duration flexibility: up to 25% adjustment under option clause

  • Excess settlement: invoicing may include additional charges up to agreed percentage

Terms & Conditions

  • Service office in Gujarat is mandatory for eligibility

  • MSE reservation available for eligible state-based manufacturers

  • Turnover and documentary evidence required for last three years

Important Clauses

Payment Terms

Excess settlement allowed; additional charges must be declared during invoice creation; total invoice value cannot exceed the approved excess settlement percentage

Delivery Schedule

Contract quantity or duration may be adjusted up to 25% at issue and post-issue; delivery commitments align with maintenance service provisioning within 1 year

Penalties/Liquidated Damages

Not detailed in provided terms; bidders should review ATC for LD or penalties during execution

Bidder Eligibility

  • Must be an OEM/manufacturer or authorized service provider for water purification systems

  • Turnover ≥ ₹5 Lakh in each of the last three financial years

  • Must maintain an in-state Gujarat office for service delivery

  • No ongoing liquidation or bankruptcy; provide undertaking

  • Online validation and documentary evidence for MSE reservation eligibility

Past Similar Tenders (Historical Results)

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Posted: 21 August 2025
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Closed: 10 March 2025
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Posted: 6 January 2025
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ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - Potable wa

Ghani Khan Choudhury Institute Of Engineering And Technology

MALDA, WEST BENGAL

Posted: 12 September 2025
Closed: 11 October 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Turnover certificates for the last three financial years

4

Proof of in-state service office in Gujarat

5

OEM authorization (if applicable) and service capability documents

6

Bidder undertaking confirming no liquidation or bankruptcy

7

Previous experience certificates for similar water purification/conditioning maintenance

8

ATC/contract documents referenced by the buyer attachment

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the water purifier maintenance tender in Gujarat 2025?

Bidders must submit GST, PAN, turnover certificates for the last three years, and prove an in-state Gujarat office. If eligible for MSE reservation, online validation and OEM authorization are required. Ensure 1-year maintenance scope covers basic filter servicing for a 300 L water cooler.

What documents are required for Gujarat water purification maintenance tender?

Required documents include GST certificate, PAN, last three-year turnover certificates, proof of Gujarat-based service office, OEM authorization (if applicable), experience certificates for similar maintenance, non-bankruptcy undertaking, and ATC-referenced documents for bid submission.

What is the contract scope for the 300 L water cooler maintenance?

Scope includes annual maintenance with basic servicing and filter maintenance for a 300 L water cooler, under Version 2 terms. Service must be delivered within Gujarat, with a 1-year contract duration and optional 25% quantity/duration adjustments.

What are the eligibility criteria for MSE reservation in this tender?

Eligible bidders must be Gujarat-based manufacturers or OEMs, validated online as MSE, with service capabilities in Gujarat and documentation proving prior similar work. Traders are excluded from MSE reservations; only manufacturers can claim the benefit.

What are the key delivery terms for the water purification tender in Gujarat?

Delivery terms require an in-state service presence in Gujarat; the contract duration is 1 year. The option clause allows up to 25% adjustment in quantity or duration, with excess settlement for invoicing up to a declared limit.

How is turnover verified for eligibility in this Gujarat tender?

Tender requires turnover certificates for the last three financial years showing average annual turnover of at least ₹5 Lakh. These documents must be submitted with the bid to demonstrate financial stability.

What is the significance of the 25% option clause in this tender?

The option clause permits a 25% increase or decrease in contract quantity or duration at issue and post-issue. Bidders must accept revised quantities/durations and adjust invoicing accordingly when finalizing the contract.