GEM

Directorate Of Municipal Administration Ophthalmic Trial Lens Set RBSK Karnataka Procurement 2025

Bid Publish Date

26-Nov-2025, 12:40 pm

Bid End Date

06-Dec-2025, 1:00 pm

Location

TUMKUR , KARNATAKA

Progress

Issue26-Nov-2025, 12:40 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Tender Overview

The opportunity is issued by the Directorate Of Municipal Administration under the Urban Development Department Karnataka for the procurement of an Ophthalmic Trial Lens Set - RBSK (Q3). The scope specifies supply of goods only, with quantity flexibility up to 25% and contractually adjustable delivery timelines. The tender targets bidders capable of delivering ophthalmic equipment aligned with government procurement norms in Karnataka, India. No BOQ items are listed, and the estimated value is not disclosed. A focus on OEM support for imported products is noted, requiring in‑country after‑sales service and documentation. Turnover criteria apply to both bidders and OEMs, with three years of financial data and CA/audited balance sheets required. The tender emphasizes GST considerations and a price quote inclusive of all costs. Unique aspects include the option quantity clause and the emphasis on local service capability for imported ophthalmic equipment.

Technical Specifications & Requirements

  • Product category: Ophthalmic Trial Lens Set for RBSK (Q3)
  • Scope: Supply of Goods only; no installation services stated
  • OEM/Imported product condition: If imported, OEM or Authorized Seller must have registered Indian office for after‑sales support
  • Standards/Compliance: Explicit standards not listed; bidders must meet general procurement standards and provide appropriate documentation
  • Delivery considerations: Delivery period rules align with option clause; final timelines depend on order and extended periods, minimum 30 days
  • Financials: Bidders and OEMs must show average turnover for last three financial years; CA certificate acceptable
  • GST: GST applicability to be confirmed by bidder; reimbursement as per actuals or lower applicable rate
  • Documentation: Audited statements or CA certificates required for turnover verification; GST registration details may be requested
  • Warranty/Support: Not explicitly stated; OEM after‑sales support expected for imported items

Terms, Conditions & Eligibility

  • Scope of supply: Only supply of goods; no installation or commissioning
  • Option clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery time follows a defined calculation
  • GST guidance: Bidder to determine GST; reimbursement as per actuals or applicable lower rate
  • Turnover criteria: Minimum average annual turnover over the last 3 years (bid/OEM) as per bid document; audited balance sheets or CA certificates accepted
  • OEM requirement: For imported products, OEM must have registered office in India for after‑sales service
  • Submission readiness: Documentation proving turnover and OEM authorizations, along with GST details, is required
  • Delivery & penalties: Not explicitly detailed; delivery terms anchored to option clause and original delivery period

Key Specifications

    • Product/service: Ophthalmic Trial Lens Set for RBSK (Q3)
    • Estimated value: Not disclosed
    • EMD amount: Not specified
    • Quantity: Not specified; option up to 25% increase
    • Standards/certifications: Not explicitly listed; rely on standard govt procurement compliance
    • OEM/Authorisation: Required for imported products; registered India office for service
    • Delivery: Based on option clause; minimum extension formula with 30-day minimum
    • Turnover: Last 3 years average turnover required for bidder and OEM

Terms & Conditions

  • Option clause allows ±25% quantity variations and extended delivery time with a defined formula

  • GST applicability to be determined by bidder; reimbursement follows actuals or lower rate

  • Only supply of goods; no installation/commissioning mentioned

  • Imported products require OEM with India-based after‑sales support

  • Bidder and OEM turnover evidence via audited statements or CA certificates

  • Delivery timelines tied to original delivery period and extended period calculations

Important Clauses

Payment Terms

GST treatment decided by bidder; reimbursement as actuals or lower rate; no supplier-specific payment schedule disclosed

Delivery Schedule

Delivery period starts from last date of original delivery order; extension rules apply under option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified; penalties to be governed by option clause and contract terms

Bidder Eligibility

  • Minimum average annual turnover as per bid criteria for last 3 years

  • Audited financial statements or CA certificate validating turnover

  • OEM authorization for imported ophthalmic equipment

  • GST registration and compliance documentation

  • Experience certificates for similar ophthalmic equipment supply

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited balance sheets or CA/Cost Accountant turnover certificate for last 3 years

4

OEM authorization letter (for imported ophthalmic equipment)

5

Proof of registered Indian office for OEM (after-sales service)

6

Experience certificates demonstrating similar ophthalmic equipment supply

7

Financial statements and certificate from CA (if applicable)

8

Any other bidder eligibility documents requested in T&C

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for ophthalmic trial lens set tender in Karnataka 2025

To bid, ensure your firm meets turnover criteria for the last 3 years, provides audited financials or CA certificates, and holds GST registration. For imported items, supply OEM authorization and Indian service capability. Prepare turnover proofs and the required bidder documents.

What documents are required for ophthalmic equipment tender in Karnataka

Submit GST registration, PAN, audited financial statements or CA turnover certificates for last 3 years, OEM authorization for imported products, proof of Indian OEM service office, and relevant experience certificates demonstrating similar ophthalmic equipment supply.

What is the delivery terms and option clause for this RBSK lens set bid

Delivery terms allow a ±25% quantity adjustment. The extended delivery period calculation is (Increase quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. Additional time can extend up to the original delivery period as per contract.

Which standards or certifications are required for ophthalmic equipment bid Karnataka

The tender requires adherence to standard govt procurement practices; explicit IS or ISO standards are not listed. Bidders must provide necessary turnover and OEM documentation. Ensure OEM authorization for imported items and service capability within India.

What is the payment terms and GST handling for this procurement

Bidder must determine GST; reimbursement will be at actuals or the lower applicable rate. No fixed payment schedule is specified in the terms, so bidders should propose a compliant payment plan within their bid and ensure GST documentation is complete.

How to demonstrate eligibility for the bidder and OEM turnover criteria

Provide audited balance sheets or CA-certified turnover for the last 3 financial years. If the bidder or OEM is <3 years old, compute average turnover for completed years post-incorporation. Attach certificates from CA/Cost Accountant as required.

What specifically constitutes the scope of supply for this bid

Scope of supply is confined to the supply of ophthalmic trial lens sets; no installation or after-sales service is specified in the scope. Ensure procurement documents reflect only goods delivery and related compliance.

Are there any warranty or after-sales support requirements

The terms specify OEM after-sales support for imported items, implying service capability within India. Bidders should confirm warranty terms with the OEM and provide service contact details and response times in their bid.