GEM

Indian Army Cartridge & Printer Ink Supply Tender 2025 - 25% Quantity Flexibility & Sample Requirement

Bid Publish Date

26-Nov-2025, 8:19 pm

Bid End Date

08-Dec-2025, 8:00 pm

Progress

Issue26-Nov-2025, 8:19 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

113

Category

Cartridge for Brother HL L2400D

Bid Type

Single Packet Bid

Categories 4

LASER PRINTERS COMPUTER PRINTERS COPIER PAPER BARREL

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of diverse consumables including cartridges for Brother HL L2400D, Canon ImageRunner 2224N, Epson L3210/L15160 printers, and A4 paper. The BOQ lists 12 items, though individual item quantities are not disclosed. The procurement emphasizes a 25% quantity variation allowance and potential extensions at contracted rates. A pre-bid interaction with one sample per item is required before opening the technical bid, signaling strict vendor demonstration expectations. This tender targets suppliers of branded printing consumables with established distribution capacity and compliance readiness in military procurement channels.

  • Organization: Indian Army
  • Product scope: Cartridges, printer ink, and A4 paper
  • Estimated value: Not disclosed
  • Location: India (national scope) with military equipment supply context
  • Key differentiator: mandatory sample submission prior to technical bid opening; option to scale orders by 25% during and after contract
  • Notable risk: limited specification details; bidders must anticipate varied item types across multiple printer models

Technical Specifications & Requirements

  • No item-level specifications listed in the tender data; expected categories include:
    • Printer consumables: cartridges for Brother HL L2400D, Canon ImageRunner 2224N, Epson L3210 and L15160 series
    • Ink cartridges: Black, Yellow, Magenta, Cyan variants
    • Paper: A4 standard paper
  • Delivery terms contemplate variable order volumes up to 25% over contracted quantity
  • Delivery period computation: based on last delivery date, with minimum 30 days; extended time proportional to quantity variation
  • Pre-bid requirement: one sample per item before technical bid opening
  • Compliance expectations: bidders should be prepared to supply compatible OEM cartridges and maintain quality standards matching printer models

Terms, Conditions & Eligibility

  • EMD: not disclosed in the provided data; bidders should verify during bid submission
  • Quantity variation: +25% during contract, with corresponding delivery timeline adjustments
  • Delivery timeline: from last date of original delivery order; extended delivery period applies with calculated time
  • Payment: terms not specified in the data; verify during bid
  • Documentation: prepare pre-bid sample demonstration, OEM authorizations, and standard bidding documents
  • Eligibility: bidders with capacity to supply multi-brand printer consumables and A4 paper to a defense procurement channel
  • Penalties/LD: not specified; confirm via terms during bid clarification

Key Specifications

    • Product/service names: printer cartridges for Brother HL L2400D, Canon ImageRunner 2224N; Epson L3210 and L15160 ink cartridges; A4 paper
    • Quantities: not disclosed; BOQ shows 12 items with N/A quantities
    • EMD/Estimated value: not disclosed in data
    • Experience: supply of branded printer consumables to defense or large institutional buyers advantageous
    • Standards/Compliance: no specific standards listed; bidders should ensure OEM compatibility and quality

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed during contract at contracted rates

  • Key Term 2: one sample per item required before technical bid opening

  • Key Term 3: last-date delivery basis with extended-period adjustments

Important Clauses

Payment Terms

Terms not specified in data; bidders to confirm during bid clarification and submission.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.

Penalties/Liquidated Damages

Not specified in the provided data; check during bid clarification.

Bidder Eligibility

  • Experience in supplying branded printer consumables to large organizations

  • Ability to provide OEM-authorized cartridges for specified models

  • Capability to supply A4 paper in bulk and distribute through defense procurement channels

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cartridge for Brother HL L2400D Cartridge for Brother HL L2400D 39 pieces buyer@672emebn 10
2 Cartridge Drum unit for Brother HL L2400D Cartridge Drum unit for Brother HL L2400D 10 pieces buyer@672emebn 10
3 Cartridge for Canon Image Runner 2224N Printer Cartridge for Canon Image Runner 2224N Printer 6 pieces buyer@672emebn 10
4 Cartridge Black Ink for Espon L3210 Printer Cartridge Black Ink for Espon L3210 Printer 7 pieces buyer@672emebn 10
5 Cartridge Yellow Ink for Espon L3210 Printer Cartridge Yellow Ink for Espon L3210 Printer 4 pieces buyer@672emebn 10
6 Cartridge Magenta Ink for Espon L3210 Printer Cartridge Magenta Ink for Espon L3210 Printer 4 pieces buyer@672emebn 10
7 Cartridge Cyan Ink for Espon L3210 Printer Cartridge Cyan Ink for Espon L3210 Printer 4 pieces buyer@672emebn 10
8 Cartridge Black Ink for Espon L15160 Printer Cartridge Black Ink for Espon L15160 Printer 3 pieces buyer@672emebn 10
9 Cartridge Yellow Ink for Espon L15160 Printer Cartridge Yellow Ink for Espon L15160 Printer 2 pieces buyer@672emebn 10
10 Cartridge Magenta Ink for Espon L15160 Printer Cartridge Magenta Ink for Espon L15160 Printer 2 pieces buyer@672emebn 10
11 Cartridge Cyan Ink for Espon L15160 Printer Cartridge Cyan Ink for Espon L15160 Printer 2 pieces buyer@672emebn 10
12 A4 Paper A4 Paper 30 pieces buyer@672emebn 10

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates for similar supply

4

Financial statements

5

EMD/Security deposit (as per bid disclosure during clarification)

6

Technical bid documents

7

OEM authorizations for Brother HL, Canon ImageRunner, Epson L-series

8

Product samples for each item (pre-bid demonstration)

Frequently Asked Questions

How to bid for the Indian Army printer consumables tender 2025 with quantity flex?

Bidders must submit OEM-authorized cartridges for specified models, provide required samples before technical bid opening, and comply with the 25% quantity variation clause. Ensure documentation includes GST, PAN, experience, and financials; verify delivery terms and payment regime during clarification.

What documents are required for the Indian Army cartridge tender submission 2025?

Submit GST certificate, PAN, experience certificates for similar supply, financial statements, EMD details, technical bid documents, OEM authorizations, and pre-bid item samples. Ensure samples reflect Brother HL, Canon ImageRunner, and Epson models listed.

What are the delivery terms for the Army printer consumables bid in 2025?

Delivery starts from the last date of the original delivery order; extended time is (additional quantity/original quantity) × original period, minimum 30 days. The Purchaser may extend this period while applying the option clause.

What is the scope of items in the Army cartridge tender 2025?

Scope includes cartridges for Brother HL L2400D, Canon ImageRunner 2224N, Epson L3210 and L15160 printers, ink cartridges in Black, Yellow, Magenta, Cyan, and A4 paper; BOQ contains 12 items with unspecified quantities.

How to prepare pre-bid samples for the Army printing consumables tender?

Provide one sample per item for demonstration before technical bid opening; ensure samples are OEM-compatible and clearly labeled for model compatibility with listed printers.

What are the key eligibility criteria for the Indian Army print consumables bid 2025?

Demonstrated capacity to supply branded cartridges and A4 paper; valid OEM authorizations; prior experience with defense or large institutional buyers; compliant with GST/PAN and financial documentation.

Where to verify the delivery and payment terms for the Army tender 2025?

Details appear in the buyer terms; confirm during bid clarification. Expect standard defense procurement terms with quantity variation and verification of delivery schedules aligned with last-order dates and contract rates.

What are the brand and model requirements for cartridge supply in this tender?

Bids should cover OEM cartridges compatible with Brother HL L2400D, Canon ImageRunner 2224N, Epson L3210, and Epson L15160; ensure OEM authorization and model-specific compatibility for reliable performance.

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