GEM

Hindustan Petroleum Corporation Limited Equipment Maintenance Tender Pindwara & Bachau Rajasthan 2025

Bid Publish Date

12-Dec-2025, 8:14 pm

Bid End Date

23-Dec-2025, 1:00 pm

Progress

Issue12-Dec-2025, 8:14 pm
AwardPending
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Quantity

112

Category

Replacement of Seal Faces both Rotary and Stationery at Pindwara

Bid Type

Two Packet Bid

Categories 12

VALVE PARTS AND ACCESSORIES GOLD MEDAL STATIONERY RUBBER FENDER VISUAL TESTING MACHINING AND PROCESSING SERVICES BUFFS SLEEVE VISUAL INSPECTION GEMS AND JEWELLERY AUTOMOTIVE CLEANERS SILVER TIP

Tender Overview

Organization: Hindustan Petroleum Corporation Limited (HPCL) – Mechanical maintenance and inspection package including replacement and lapping of critical valve components at two sites in Rajasthan (Pindwara and Bachau). Scope covers mandatory inspection, elastomer sets, hardware sets, spring sets, seal faces (rotary and stationary), seats, sleeves, covers, and lapping of seal faces and seats. Locations: Pindwara and Bachau (Rajasthan). Items encompass multiple replacement activities with a unified maintenance objective on valve assemblies. Quantity and value: 24 BOQ items in total; exact quantities not disclosed. The contract may include an option clause allowing up to 25% quantity variation and corresponding delivery-time adjustments. Unique terms include GST handling and an MSE purchase-preference mechanism.

Technical Specifications & Requirements

  • Replacement and inspection scope includes: Elastomer Set C, Hardware Set, Spring Set Pt, Seal Faces (both rotary and stationary), Seats, Sleeve, Cover, and Lapping of Seal Face and Seat at both Pindwara and Bachau.
  • Technical emphasis on valve seal integrity and precision surface finishing (lapping).
  • Documentation requirements specify PAN, GSTIN, cancelled cheque, and EFT mandate for vendor-code creation.
  • Service/support expectations include a dedicated toll-free number and an escalation matrix.
  • GST applicability and supplier-level GST settlement as per actuals with a cap at quoted GST percentage.
  • MSE purchase preference provisions apply if eligible, with conditions on manufacturer eligibility.

Terms, Conditions & Eligibility

  • Delivery/option clause permits up to 25% quantity variation during contract, with delivery-time recalculation and minimum 30 days as a baseline.
  • EMD/financials: GST compliance to be determined by bidder; no fixed EMD amount stated here.
  • Documentation required for vendor-code creation includes: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
  • Service-support requirements mandate dedicated contact and escalation details.
  • MSE preferences apply per Public Procurement Policy; bidders must demonstrate manufacturing status for goods or service provisions.
  • The bidder must adhere to GST rules and provide relevant financial documentation; specific tender timeline and delivery windows are not disclosed.

Key Specifications

    • Scope of work: Replacement and inspection of valve components at Pindwara and Bachau sites.
    • Components: Elastomer Set C, Hardware Set, Spring Set Pt, Seal Faces (Rotary & Stationary), Seats, Sleeve, Cover; Lapping of Seal Face and Seat.
    • Delivery flexibility: Option clause allows up to 25% quantity variation with adjusted delivery period.
    • GST handling: Bidder bears GST; reimbursement per actuals or quoted rate, whichever is lower.
    • Support: Dedicated toll-free service line and escalation matrix required.

Terms & Conditions

  • Key Term 1: Up to 25% quantity variation under option clause with prorated delivery time.

  • Key Term 2: Bidder must supply PAN, GSTIN, Cancelled Cheque, and EFT Mandate for vendor-code creation.

  • Key Term 3: MSE purchase preference available to eligible manufacturers/service providers.

Important Clauses

Payment Terms

GST reimbursed as actuals or at quoted rate, whichever is lower; no fixed EMD amount specified here.

Delivery Schedule

Delivery time adjusts if option clause is exercised; minimum delivery extension baseline is 30 days.

Penalties/Liquidated Damages

Not explicitly stated; standard contract penalties may apply as per HPCL policy.

Bidder Eligibility

  • Manufacturer or service provider with capability to perform valve maintenance and parts replacement

  • Compliance with GST and tax documentation; GSTIN in good standing

  • Demonstrated experience in similar inspection and replacement projects at industrial facilities

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Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Mandatory Inspection at Pindwara Mandatory Inspection- Disassembly, Visual Inspection, Cleaning, Polishing, Assembly and Static Testing. Refer tender document for detail. 4 each con4.hpcl.rj 730
2 Mandatory Replacement- Elastomer Set C at Pindwara Mandatory Replacement- Elastomer Set Consisting of Pt. nos. 2, 4, 9, 11, 15, 19, 20, 23, 28, 29, 33 and 5. Refer tender document for detail. 4 each con4.hpcl.rj 730
3 Mandatory Replacement- Hardware Set at Pindwara Mandatory Replacement- Hardware Set consisting of Pt. nos. 7,13,35,36,24,25,39,32. Refer tender document for detail. 4 each con4.hpcl.rj 730
4 Mandatory Replacement- Spring Set Pt. at Pindwara Mandatory Replacement- Spring Set Pt. no. 6,17,22. Refer tender document for detail. 4 each con4.hpcl.rj 730
5 Replacement of Seal Faces both Rotary and Stationery at Pindwara Seal Face Pt. no. 1. Refer tender document for detail. 4 each con4.hpcl.rj 730
6 Replacement of Seal Faces both Rotary and Stationery at Pindwara Seal Face Pt. no. 14 Refer tender document for detail. 4 each con4.hpcl.rj 730
7 Replacement of Seats at Pindwara Seat Pt. no. 8. Refer tender document for detail. 4 each con4.hpcl.rj 730
8 Replacement of Seats at Pindwara Seat Pt. no. 18. Refer tender document for detail. 4 each con4.hpcl.rj 730
9 Replacement of Sleeve at Pindwara Replacement of Sleeve Pt. 10. Refer tender document for detail. 4 each con4.hpcl.rj 730
10 Replacement of Cover at Pindwara Replacement of Cover Pt. nos. 30. Refer tender document for detail. 4 each con4.hpcl.rj 730
11 Lapping of Seal face at Pindwara Lapping of Seal face. Refer tender document for detail. 8 each con4.hpcl.rj 730
12 Lapping of Seat at Pindwara Lapping of Seat. Refer tender document for detail. 8 each con4.hpcl.rj 730
13 Mandatory Inspection at Bachau Mandatory Inspection- Disassembly, Visual Inspection, Cleaning, Polishing, Assembly and Static Testing. Refer tender document for detail. 4 each rahulkumar3 730
14 Mandatory Replacement- Elastomer Set C at Bachau Mandatory Replacement- Elastomer Set Consisting of Pt. nos. 2, 4, 9, 11, 15, 19, 20, 23, 28, 29, 33 and 5. Refer tender document for detail. 4 each rahulkumar3 730
15 Mandatory Replacement- Hardware Set at Bachau Mandatory Replacement- Hardware Set consisting of Pt. nos. 7,13,35,36,24,25,39,32. Refer tender document for detail. 4 each rahulkumar3 730
16 Mandatory Replacement- Spring Set Pt. at Bachau Mandatory Replacement- Spring Set Pt. no. 6,17,22. Refer tender document for detail. 4 each rahulkumar3 730
17 Replacement of Seal Faces both Rotary and Stationery at Bachau Seal Face Pt. no. 1. Refer tender document for detail. 4 each rahulkumar3 730
18 Replacement of Seal Faces both Rotary and Stationery at Bachau Seal Face Pt. no. 14 Refer tender document for detail. 4 each rahulkumar3 730
19 Replacement of Seats at Bachau Seat Pt. no. 8. Refer tender document for detail. 4 each rahulkumar3 730
20 Replacement of Seats at Bachau Seat Pt. no. 18. Refer tender document for detail. 4 each rahulkumar3 730
21 Replacement of Sleeve at Bachau Replacement of Sleeve Pt. 10. Refer tender document for detail. 4 each rahulkumar3 730
22 Replacement of Cover at Bachau Replacement of Cover Pt. nos. 30. Refer tender document for detail. 4 each rahulkumar3 730
23 Lapping of Seal face at Bachau Lapping of Seal face. Refer tender document for detail. 8 each rahulkumar3 730
24 Lapping of Seat at Bachau Lapping of Seat. Refer tender document for detail. 8 each rahulkumar3 730

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

GST and tax compliance documents

6

Vendor-code creation documents (as per Terms)

7

Experience certificates and financial statements (as applicable)

8

OEM authorizations or service capability letters (if applicable)

Frequently Asked Questions

How to bid on HPCL valve maintenance tender in Rajasthan 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate along with bid; ensure GST compliant pricing and demonstrate capability for elastomer and seal-face replacements at Pindwara and Bachau. Include OEM authorizations if applicable and evidence of prior maintenance experience in similar facilities.

What documents are required for HPCL vendor-code creation in Rajasthan?

Submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by bank; ensure GST registration is active; provide any required service capability declarations and manufacturer proofs for valve components replacement services at Pindwara and Bachau.

What are the technical scope items for HPCL Pindwara maintenance tender in 2025?

Scope includes inspection at Pindwara and Bachau, replacement of Elastomer Set C, Hardware Set, Spring Set Pt, Seal Faces, Seats, Sleeve, Cover, and Lapping of Seal Face and Seat; emphasis on maintaining valve integrity and finish quality for rotary and stationary faces.

When is the L1 price consideration with MSE preference for HPCL tender?

MSE preference applies if eligible; if L1 is non-MSE, an opportunity to match L1 price within 15% of margin exists; contract may cover up to 25% of total quantity under policy, with manufacturing eligibility required.

What are GST implications for HPCL Rajasthan procurement 2025?

GST is the bidder’s responsibility; reimbursement is capped to the actual GST or quoted rate, whichever is lower; ensure GSTIN validity and proper tax invoicing aligned with HPCL payment terms.

What delivery and inspection terms are specified for Pindwara and Bachau works?

Delivery extension is computed as (increased quantity/original quantity) × original delivery period, minimum 30 days; extended time may apply during option exercise; site inspections and component replacements at both locations must align with HPCL scheduling.

Which components are prioritized in HPCL valve maintenance at Rajasthan sites?

Prioritized components include Elastomer Set C, Seal Faces (rotary and stationary), Seats, and associated hardware; lapping of seal faces and seats is required to achieve specified surface finishes and sealing performance.

What are the eligibility criteria for vendors offering services in HPCL Rajasthan tender?

Vendors must prove manufacturing/service capability for valve components, provide GST and tax documentation, and demonstrate prior similar maintenance experience; ensure presence of dedicated service support and escalation contacts.