GEM

KVIC Procurement All-in-One PCs, Printers & Scanners Bangalore Karnataka 2025

Bid Publish Date

27-Nov-2025, 5:52 pm

Bid End Date

18-Dec-2025, 6:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue27-Nov-2025, 5:52 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8

Category

All in One Pc

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS SCANNER

Tender Overview

The Khadi and Village Industries Commission (KVIC) invites bids for an All-in-One PC, printers, scanners, Windows operating system, and antivirus software as part of its IT procurement in Bengaluru, Karnataka. The scope encompasses multiple hardware items across five BOQ line items, with an estimated value and EMD not disclosed. The bid accommodates a quantity flex clause of up to 25% increase/decrease at contract award and during the currency of the contract, at contracted rates. Delivery timelines hinge on the original delivery schedule and any extended period, with an adjusted time formula provided in ATC. This procurement focuses on standard office IT hardware and software suites to support KVIC operations.

Technical Specifications & Requirements

  • Organization: Khadi and Village Industries Commission (KVIC), Department: Ministry of MSME, Location: BANGALORE, KARNATAKA - 560001
  • Category: All in One PC, Printer, Scanner, Windows, antivirus (Office IT hardware/software bundle)
  • BOQ: 5 items; no detailed quantities or units published
  • ATC/Options: 25% quantity variation allowed during contract; extended delivery period time calculation: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Delivery/Contract terms: Delivery period adjustments apply from last date of original/extended delivery orders; compliance with option clause required
  • Other: ATC document uploaded; tender data lacks explicit start/end dates or value figures, indicating a need for bidder to verify execution scheduling on award

Terms, Conditions & Eligibility

  • EMD/Security: Not disclosed in provided data; bidders should review ATC for exact bid security requirements
  • Delivery: Delivery windows governed by original delivery period and option clause; extended period calculations apply
  • Payment: Terms not specified in available data; verify during bid submission and ATC
  • Documents: Submit standard bidding documents per T&C; OEM authorization and GST/PAN likely required per common practice
  • Compliance: Bidders must comply with quantity variation terms and related delivery scheduling as per ATC
  • Warranty/Support: Not specified; confirm warranty terms during bid clarification

Key Specifications

  • Product/service names: All-in-One PC, Printer, Scanner, Windows OS license, Antivirus software

  • Quantities: 5 BOQ items; exact quantities not disclosed

  • EMD/Estimated value: Not disclosed in available text

  • Experience: Prior supply of IT hardware/software recommended (not explicit)

  • Quality/Compliance: Standard IT hardware and software compatibility implied

  • Delivery: Original delivery period; option clause allows up to 25% quantity variation

Terms & Conditions

  • Quantity variation allowed up to 25% at contract placement and during currency

  • Delivery period adjustments based on (increased quantity ÷ original quantity) × original delivery period

  • Minimum delivery time extension of 30 days when extended period applies

Important Clauses

Payment Terms

Payment terms are not explicitly stated in the provided data; bidders should confirm terms in ATC during bid clarification and final award.

Delivery Schedule

Delivery period linked to original delivery order date; extended delivery time calculated per option clause formula; ensure adherence to increased quantity timelines.

Penalties/Liquidated Damages

Penalties or LD clauses not specified in provided data; bidders should review ATC for LD rates and schedules.

Bidder Eligibility

  • Experience in supplying similar IT hardware/software bundles to government or public sector entities

  • Ability to meet KVIC quantity variation up to 25% across contract life

  • Compliance with standard procurement documentation (GST, PAN, OEM authorizations)

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 All in One Pc I5 2 pieces dmahesh.gem 10
2 Printer MFP 1 pieces dmahesh.gem 10
3 Scanner Sheet feed 1 pieces dmahesh.gem 10
4 windows win 11 2 pieces dmahesh.gem 10
5 antivirus 1year 2 pieces dmahesh.gem 10

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware/software procurement

4

Financial statements / turnover evidence (as applicable)

5

EMD/Security deposit documents (as per ATC, if disclosed)

6

Technical bid documents and product specifications

7

OEM authorizations for branded products (if applicable)

Frequently Asked Questions

Key insights about KARNATAKA tender market

What documents are required for KVIC IT hardware tender in Bangalore?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid materials, and OEM authorizations where applicable. Ensure the OEM is authorized for the specific All-in-One PC, printer, and scanner models offered, with software licenses clearly stated.

How is the 25% quantity variation handled in KVIC tender?

The purchaser may increase or decrease the order quantity up to 25% at contract placement and during the currency, at contracted rates. The extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.

What are the delivery terms for KVIC Bangalore IT procurement?

Delivery terms hinge on the original delivery period; if the option clause is exercised, the extended period applies as per the formula. Ensure readiness to adjust timelines by at least 30 days when quantities rise, per ATC guidance.

What standards or certifications are sought for KVIC IT equipment?

The tender text does not specify exact standards; bidders should provide ISI/ISO certifications where applicable, OEM authorization, and ensure compatibility with Windows OS and antivirus licensing. Confirm any mandatory certifications in the ATC before submission.

When is the KVIC Bengaluru tender deadline and payment terms?

Exact bid submission deadlines and payment terms are not provided in the extracted data. Bidders should consult the ATC document uploaded by KVIC for final dates, EMD requirements, and payment schedule, and ensure response is aligned with those terms.

What is the scope of items in KVIC IT procurement in Bangalore?

The BOQ comprises five items labeled N/A with no published quantities. The procurement covers All-in-One PCs, printers, scanners, Windows operating system licenses, and antivirus software as part of a unified IT hardware/software bundle.

How to bid for KVIC procurement of IT hardware in Karnataka 2025?

Prepare standard bid documents (GST, PAN, experience proofs, financials) and OEM authorizations. Include a detailed bill of materials for All-in-One PCs, printers, scanners, Windows licenses, and antivirus, with unit prices and total costs. Review ATC for quantity variation and delivery rules prior to submission.

What documents validate eligibility for KVIC procurement in Bangalore?

Eligibility is typically validated by experience in similar IT procurements, valid GST/PAN, financial stability, and OEM authorizations. The bid must demonstrate capability to supply five-item IT bundle and comply with quantity variation and delivery terms described in ATC.

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