GEM

BEML Bharat Earth Movers Limited Defence Production Tender: LOCKS, GASKETS, SHIMS Karnataka 2025

Bid Publish Date

19-Nov-2025, 2:16 pm

Bid End Date

29-Nov-2025, 3:00 pm

Bid Opening Date

29-Nov-2025, 3:30 pm

Location

KOLAR , KARNATAKA

Progress

Issue19-Nov-2025, 2:16 pm
AwardPending
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Quantity

1157

Category

1STATOR

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirement: BE ML approved vendors only; OEM authorizations required for non-standard items
  • • Technical standards: not specified in data; expect compliance with BE ML/MKTG Division guidelines and defense procurement norms
  • • Special clauses: quantity flex up to 25% during contract and currency; delivery time adjustment formula with 30-day minimum
  • • Eligibility: must be registered on bemlindia.in; sealed documents; itemized technical bid without price data
  • • Warranty/AMC: not detailed; suppliers should seek confirmation from BE ML for after-sales support
  • • Penalties: LD or penalties not specified; ATC indicates strict adherence to submitted technical documentation

Categories 8

BARITONE HORNS RUBBER GASKET PERISTALTIC PUMPS RING SYNCHRONOUS MOTORS SEALING RING GASKETS AND SEALS FILTER RETAINERS

Tender Overview

Bharat Earth Movers Limited (BEML), operating under the Department of Defence Production, invites bids for a cluster of mechanical components including LOCKS, GASKETS, and SHIMS spanning items 1–14 in the BOQ category. The procurement targets multiple lock and gasket assemblies with associated shims and a snap ring as part of BE ML/MKTG Division KGF supply. The scope is project-based and limited to approved vendors from BEML’s supplier register, with potential quantity fluctuations up to 25%, and delivery recalibrations aligned to the extended delivery period. The tender emphasizes price break-up in the commercial bid and mandates sealed bids for compliance. This tender requires vendors to be registered with BEML and to attach OEM/documentation as applicable, reflecting BE ML’s manufacturing and defense procurement standards.

Technical Specifications & Requirements

  • Item categories: LOCKS, GASKETS, SHIMS, SNAP RING, CASE, and related components; total of 13 items listed in BOQ with a mix of N/A quantities per item, indicating a project-based scope rather than fixed lots.
  • Delivery/option clause: quantity may be increased up to 25% during contract; delivery period adjustments calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
  • Vendor eligibility: only BEML approved vendors eligible to quote; new vendors must register via the official BEML website; documentation must be signed and sealed; project-item nature implies alignment to BE ML/MKTG Division standards.
  • ATC/price disclosure: price details to be provided in the commercial bid; technical bid must include technical specifications only; non-compliant price disclosure may lead to rejection.
  • Contact and channels: procurement inquiries to BE ML Marketing Division, KGF, Karnataka; official contacts provided in ATC.

Terms, Conditions & Eligibility

  • EMD/Performance terms: explicit EMD amount not listed; bidders must comply with standard BE ML practice and ATC terms for security deposits with applicable percentage
  • Payment terms: not specified in detail; bidders should anticipate standard BE ML payment processes and ensure compliance with delivery milestones
  • Delivery schedule: delivery period commences from the last date of the original delivery order; extended periods depend on option clause, with minimum 30 days
  • Documentation: bid must include vendor seal, OEM authorizations, and compliance certificates; BE ML reserves right to reject unrelated attachments
  • Registration requirement: vendors must be registered on bemlindia.in; only approved vendors may quote; otherwise, vendor may be disqualified
  • ATC specifics: price break-up uploaded with the commercial bid; technical bid must exclude price details; ensure required sign-and-seal on all documents
  • Warranty/after-sales: not explicitly specified; bidders should verify with BE ML for warranty expectations on project items

Key Specifications

    • Product categories: LOCKS, GASKETS, SHIMS, SNAP RING, CASE, and related components
    • Quantity: 13 items with N/A quantities in BOQ (project-based scope)
    • Delivery clause: up to 25% quantity variation; delivery period formula with minimum 30 days
    • Vendor eligibility: BEML approved vendors; OEM authorizations required
    • Bid structure: technical bid for specifications; commercial bid for price break-up

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% during and after contracting

  • Delivery timelines anchored to last date of original order with extended-period adjustments

  • Mandatory vendor registration on bemlindia.in and sealed, signed documentation

Important Clauses

Payment Terms

Payment terms are not explicitly detailed; bidders should align with BE ML standard payment framework and confirm terms during final bid submission

Delivery Schedule

Delivery quantity flexibility up to 25%; delivery period calculations use the formula (Increased/Original) × Original Delivery Period with minimum 30 days

Penalties/Liquidated Damages

No explicit LD details in data; bidders should verify at bid stage and ensure compliance with BE ML ATC guidelines

Bidder Eligibility

  • Only BE ML approved vendors can quote

  • Vendor must be registered on bemlindia.in

  • Documents must be signed with firm seal and OEM authorizations provided

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1STATOR STATOR 6 pieces mohan_k@beml 60
2 2GASKET GASKET 79 pieces mohan_k@beml 60
3 3LOCK LOCK 75 pieces mohan_k@beml 60
4 4LOCK LOCK 379 pieces mohan_k@beml 60
5 5LOCK LOCK 209 pieces mohan_k@beml 60
6 6GASKET GASKET 79 pieces mohan_k@beml 60
7 7SHIM SHIM 156 pieces mohan_k@beml 60
8 8SHIM SHIM 64 pieces mohan_k@beml 60
9 9SHIM SHIM 78 pieces mohan_k@beml 60
11 11LOCK LOCK 2 pieces mohan_k@beml 60
12 12SNAP RING SNAP RING 6 pieces mohan_k@beml 60
13 13CASE CASE 2 pieces mohan_k@beml 60
14 14GASKET GASKET 22 pieces mohan_k@beml 60

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant project experience)

4

Financial statements (as required by BE ML)

5

EMD/Security deposit documents (as applicable per BE ML norms)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the LOCKS GASKETS SHIMS tender in Karnataka 2025?

Bidders must be BE ML registered, submit sealed technical bid with complete OEM authorizations, and provide a separate commercial bid containing price break-up. Ensure items match BE ML approved catalog, attach GST, PAN, and experience certificates, and comply with the 25% quantity option clause. Final submission follows the ATC guidance.

What documents are required for BEML approved vendor qualification in this procurement?

Required documents include GST certificate, PAN card, experience certificates for relevant projects, financial statements, EMD/Security deposit as applicable, OEM authorizations for non-OEM items, and sealed bid with firm seal. All attachments must be signed; vendor must be pre-registered on bemlindia.in.

What are the delivery terms and option clause details for this BE ML tender?

The option clause allows quantity variation up to 25% during contracting and currency; delivery period starts from last date of original order; if exercised, additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the scope of items in the BOQ for this Karnataka project?

BOQ includes 13 items: LOCKS, GASKETS, SHIMS, SNAP RING, CASE, and related components; quantities are not specified (N/A) indicating a project-based, procurement-aligned scope requiring BE ML approval for each item.

What standards or certifications are required for this tender?

The data does not specify exact standards; bidders should seek BE ML ATC guidance for required certifications and ensure alignment with BE ML/MKTG Division governance and any defense procurement norms applicable to KGF projects.

When is the price break-up required and how is it submitted?

Price break-up must be uploaded with the commercial bid; the technical bid should not contain price details. Ensure the price break-down aligns with the itemized components listed in the BOQ and follows the ATC instructions for pricing disclosure.

Who should be contacted for clarifications on this BE ML procurement?

For clarifications, contact BE ML Marketing Division at KGF, Karnataka via the provided email or phone in the ATC: [email protected] or ganesh [email protected], ensuring enquiries are within the bid inquiry window and reference the approved vendor list.

What is the process to register as a vendor for this BE ML project?

Visit the official BE ML website at bemlindia.in to complete vendor registration; follow the registration workflow, submit company details, and upload required documents including OEM authorizations and financial statements. Approval enables quoting on BE ML project tenders including the current item set.