GEM

North Western Railway Split AC including Green AC (V2) Tender 2025 Bikaner Rajasthan ISI BIS Licences

Bid Publish Date

16-Dec-2025, 7:52 pm

Bid End Date

08-Jan-2026, 4:00 pm

EMD

₹85,850

Progress

Issue16-Dec-2025, 7:52 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

73

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization mandatory for all bids
  • • EMD amount ₹85,850; submission within 5 days of bid opening
  • • BIS licence and type test certificates required
  • • GSTIN-based invoicing to consignee
  • • RITES pre-dispatch inspection option; post-receipt at consignee site
  • • Past performance evidence from last 3 FYs plus current FY
  • • Quantity variation up to 25% during contract
  • • Delivery period linked to original and extended periods with minimum 30 days

Categories 1

AIR CONDITIONER

Tender Overview

North Western Railway under Indian Railways seeks supply of Split Air Conditioners including Green AC (V2) for procurement in India. The tender carries an EMD of ₹85,850 and requires OEM authorization, GST-compliant invoicing, and specific BIS/type-test certificates. The BOQ shows 0 items, implying a framework or forthcoming release, with the option clause allowing ±25% quantity variation and extended delivery timelines. Inspection is to be conducted by RITES pre-dispatch or at the consignee site, as applicable. This tender emphasizes certification conformance and post-supply performance evidence, with a strong emphasis on OEM legitimacy and past supply proof. Key differentiators include mandatory OEM authorization and adherence to at least three financial years of past performance documentation. The procurement targets reliability and compliance with government procurement norms, while ensuring data integrity and traceability through approved inspection and certification processes.

Technical Specifications & Requirements

  • Category: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
  • Organization: North Western Railway, Indian Railways
  • Location: Bikaner, Rajasthan (implied governance region) for supply/installation of air conditioning units
  • EMD: ₹85,850; bidders must submit within 5 days of bid opening
  • Certifications: BIS licence, type test certificate, OEM authorisation, IS/ISO certifications as applicable in product spec
  • Inspection: RITES (Pre-dispatch) / Consignee site (Post-receipt); ensure compliance documentation is uploaded
  • Payment/invoicing: GSTIN matching consignee; invoice in consignee name

Terms, Conditions & Eligibility

  • EMD: ₹85,850; payable per bidder terms; exemption for eligible MSEs per policy
  • OEM authorization: Mandatory; without it bid rejected
  • Past performance: Evidence of supply in last 3 financial years plus current FY
  • Delivery: Delivery period linked to original/delivery schedule with option to adjust up to 25%
  • Documents: BIS licence, type test certificates, proof of authorization, GSTIN, PAN, experience certificates
  • Payment terms: Invoice raised in consignee name with GSTIN; payment terms to be adhered to
  • Penalties: LD or penalties as per ATC for delays or non-conformance

Key Specifications

  • Category: Split Air Conditioner Including Green AC, Wall Mount Type (V2)

  • EMD: ₹85,850

  • Inspection: RITES pre-dispatch; post-receipt at consignee site

  • Certificates: BIS licence, type test certificate, OEM authorization

  • Invoicing: GSTIN of consignee; invoice in consignee name

  • Past performance: evidence for last 3 FY and current FY

Terms & Conditions

  • OEM authorization is non-negotiable for bid validity

  • Delivery terms allow quantity variation up to 25%

  • Pre-dispatch inspection by RITES in selection cases

  • EMD submission within 5 days of bid opening

Important Clauses

Payment Terms

Invoice to be raised in consignee name with GSTIN; payment terms aligned to contract, subject to inspection clearance

Delivery Schedule

Delivery period starts from original order date with option to extend per 25% quantity variation; minimum extension 30 days

Penalties/Liquidated Damages

Late delivery or non-conforming supply subject to penalties as per ATC guidelines

Bidder Eligibility

  • Must provide OEM authorization

  • Past performance evidence for last 3 financial years

  • BIS/licence and type test certificates compliant with product specifications

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorization/authorisation letter

4

BIS licence and type test certificates

5

Past performance proof (purchase orders, delivery notes, inspection certificates)

6

Financial statements for last 3 years

7

EMD document (₹85,850) via online or DD as specified

8

Invoice and GST documents aligned to consignee name

Frequently Asked Questions

How to bid for split AC tender in Bikaner Rajasthan with OEM authorization

Bidders must secure OEM authorization, provide BIS/type-test certificates, and submit GST-compliant invoices. Include EMD ₹85,850 within 5 days of bid opening, and furnish past performance data from the last three financial years. Ensure RITES pre-dispatch inspection documents are ready for verification.

What documents are required for North Western Railway air conditioner procurement

Required documents include GST registration, PAN, OEM authorization, BIS licence, type test certificates, past performance proofs (last 3 FYs), financial statements, and EMD. Invoices must be raised in the consignee's name with the consignee GSTIN present on the document.

What are the technical specifications for Green AC V2 wall mount tender

Specifications focus on Split AC including Green AC (V2) with wall mount. Ensure units meet BIS/type-test certifications and IS standards specified in the product documentation. Exact capacity and wattage will be released with the detailed BID package; conform to IS/IEC safety norms.

When is the delivery period and what are extension rules for this tender

Delivery starts from the original delivery order date. The purchaser may extend up to 25% of the contracted quantity with a minimum extension of 30 days. Extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period.

What are the payment terms for North Western Railway air conditioner supply

Payment terms require GST-compliant invoicing in the consignee’s name with the consignee GSTIN. EMD has to be deposited within 5 days of bid opening. Specific milestone payments will be as per contract, subject to successful delivery and inspection clearance by RITES or consignee.

What penalties apply for late delivery or non-conformance

Penalties include liquidated damages as per ATC/contract terms. Delays beyond agreed delivery may trigger deductions from contract value and potential rejection of non-conforming goods. Ensure timely delivery and certification compliance to avoid LDs.

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AIR CONDITIONER