GEM

UP Urban Development Department LED Luminaire Tender 2025 Uttar Pradesh IS 10322 IS 16102 EMD ₹20000

Bid Publish Date

19-Nov-2025, 1:00 pm

Bid End Date

29-Nov-2025, 9:00 pm

Bid Opening Date

29-Nov-2025, 9:30 pm

EMD

₹20,000

Value

₹6,82,984

Location

BAHRAICH , UTTAR PRADESH

Progress

Issue19-Nov-2025, 1:00 pm
AwardPending
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Quantity

300

Category

LED Luminaire for Road and Street Lights (V2) Conforming to IS 10322 (Part 5 / Section 3)

Bid Type

Two Packet Bid

Categories 9

DISCRETE COMPONENTS AD FILM SERVICES LED LIGHT LIGHT AND BULBS LED LUMINARIES LIGHTING LAMP SUPPLY LED STREET LIGHT

Tender Overview

The UP Urban Development Department invites bids for LED Luminaire solutions for road and street lighting, conforming to IS 10322 (Part 5 / Section 3) and IS 16102 (Q2). Estimated value is ₹682,984 with an EMD of ₹20,000. Located in Uttar Pradesh, this procurement targets luminaires meeting high reliability and energy efficiency standards for municipal street lighting programs. The category emphasizes LED lighting fixtures designed for general road applications, with emphasis on IS 10322 and IS 16102 compliance to ensure interoperability with existing municipal grids. The tender includes quantity variation up to 25% under option clauses, and a flexible delivery schedule within contract terms. Unique aspects include supplier responsibility for non-obsolete, ISO-aligned products with verifiable datasheets.

Technical Specifications & Requirements

  • Product: LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5 / Section 3) and Self Ballasted LED Lamps for General Lighting Services (V2) conforming to IS 16102 (Q2).
  • Standards: IS 10322, IS 16102; data sheet alignment with OEM specifications; ensure products are not end-of-life at bid date.
  • Documentation: Upload generic datasheet, OEM authorization (if applicable), and evidence of standards compliance. EMD: ₹20,000; estimated contract value: ₹682,984.
  • Quality: ISO 9001:2015 and ISO 45001 certifications required per ATC; ensure non-obsolete in market with minimum 3 years residual market life.
  • Delivery: Clause allows 25% quantity variation; delivery scheduling linked to original order dates; extension rules described in option clause.
  • Eligibility: Bidder to demonstrate financial stability and appropriate turnover per TERMS; ensure no liquidation or bankruptcy status.

Terms, Conditions & Eligibility

  • EMD: ₹20,000; payment terms as per contract; bidder to upload EMD proof and related documents.
  • Experience/Turnover: Minimum average annual turnover as specified in the bid; three-year financial history via audited statements or CA certificate.
  • Certificates: ISO 9001:2015 and ISO 45001 must be held by bidder or OEM; data sheets must match offered products.
  • Documentation: Comprehensive bid documents including product datasheets, OEM authorizations, and non-obsolete product declarations.
  • Delivery & Penalties: Option clause allows extended delivery time and quantity variations; adhere to delivery periods and contract terms.
  • Procurement compliance: Ensure products are not declared end-of-life by OEM within the specified residual market life; meet IS standards and datasheet alignment.

Key Specifications

  • Product category: LED street luminaires conforming to IS 10322 (Part 5 / Section 3)

  • Self Ballasted LED Lamps for General Lighting Services (V2) conforming to IS 16102 (Q2)

  • Estimated contract value: ₹682,984

  • EMD: ₹20,000

  • Delivery flexibility: up to 25% quantity variation during contract

  • Quality standards: ISO 9001:2015 and ISO 45001 required

Terms & Conditions

  • EMD amount and submission proof required

  • 3-year turnover/financial stability documentation

  • IS 10322 and IS 16102 compliance with OEM datasheets

  • Non-obsolete product life verification (minimum 3 years)

  • Delivery extensions and quantity variation governance

Important Clauses

Payment Terms

Payment will follow contract terms; submit EMD ₹20,000; ensure acceptable payment schedule per bid terms.

Delivery Schedule

Option to increase quantity by up to 25% during contract; delivery timeline calculated from original delivery date with minimum 30 days extension rules.

Penalties/Liquidated Damages

Penalties and LD are applied per standard contract terms; specifics not provided in data; ensure compliance with extension rules and timely delivery.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Not declared end-of-life by OEM for offered products within residual market life

  • ISO 9001:2015 and ISO 45001 certified for bidder or OEM

Past Similar Tenders (Historical Results)

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Posted: 26 February 2025
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LED Luminaire for Road and Street Lights (V2) Conforming to IS 10322 (Part 5 / Section 3)

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Posted: 28 April 2025
Closed: 10 May 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates detailing similar LED luminaire supply

4

Audited financial statements for last 3 years or CA/Cost Accountant turnover certificate

5

Bid submission undertaking of non-liquidation status (with stamp duty)

6

ISO 9001:2015 and ISO 45001 certificates (or OEM certificates)

7

OEM authorization letter (if not directly manufacturing)

8

Data sheets for offered LED luminaires

9

EMD payment proof (₹20,000)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for LED luminaire tender in Uttar Pradesh 2025?

To bid, submit the EMD of ₹20,000, provide GST and PAN, attach ISO 9001:2015 and ISO 45001 certificates, supply OEM datasheets, and demonstrate three-year turnover. Ensure IS 10322 and IS 16102 compliance, avoid obsolete products, and comply with the 25% quantity option clause.

What documents are required for LED lighting bid in UP?

Required documents include GST certificate, PAN, audited financial statements for 3 years or CA certificate, EMD proof ₹20,000, ISO certifications, OEM authorization, datasheets for offered luminaires, and non-liquidation undertaking with bid submission.

What standards must LED luminaires meet for this tender?

Luminaire suppliers must comply with IS 10322 (Part 5 / Section 3) for road lighting and IS 16102 (Q2) for self-ballasted LED lamps, with OEM datasheet alignment and non-obsolescence confirmation. ISO 9001:2015 and ISO 45001 certifications are required.

What is the EMD amount and its submission method for UP tender?

The EMD is ₹20,000. Submit proof of payment or online transfer with bid documents; ensure stamp duty where required and include EMD receipt in the technical bid package.

When is delivery expected after order placement for UP LED tender?

Delivery terms allow a flexible schedule with an option to vary quantity by up to 25% during contract. The extended delivery period depends on the original delivery date and the calculation formula, with a minimum extension of 30 days.

What are the eligibility criteria for turnover in this UP tender?

Bidders must show three-year average annual turnover as required in the bid document, with audited statements or CA certificate; if the company is under 3 years old, turnover is calculated from completed financial years after incorporation.

Which certifications are mandatory for bidders or OEMs?

Mandatory certifications include ISO 9001:2015 and ISO 45001. Ensure OEM accreditation is provided if the bidder is not the manufacturer; datasheets must match offered products exactly.

What is the estimated contract value and payment terms for this bid?

Estimated value is ₹682,984. Payment terms will follow contract-specific schedule; ensure readiness of financials and adherence to data sheet compliance, with EMD of ₹20,000 supporting the bid viability.