GEM

GEM Portal Office Supplies Tender Srinagar Jammu & Kashmir 2025 - IS0/IS 550 Compatible Goods & OEM Turnover Requirements

Bid Publish Date

29-Nov-2025, 7:34 pm

Bid End Date

22-Dec-2025, 9:00 am

Location

SRINAGAR , JAMMU AND KASHMIR

Progress

Issue29-Nov-2025, 7:34 pm
AwardPending
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Quantity

1842

Category

marker black

Bid Type

Two Packet Bid

Categories 8

BP APPARATUS CABLE COPIER PAPER PEN HARDWARE AND FASTENERS STETHOSCOPE PINS REVOLVING CHAIR

Tender Overview

The GEM tender in Srinagar, Jammu & Kashmir (190001) invites procurement across a wide list of office supplies including toner, printer cartridges, pens, paper, furniture, cables, USB drives, external SSDs, and related accessories. No BOQ items are listed, and the estimated value is not disclosed. The contract allows a quantity variation of up to 25% on both initial orders and during the contract term at contracted rates. Turnover criteria apply to both bidders and OEMs, with auditable financials required. A service-center requirement exists for carry-in warranty scenarios, with establishment timelines specified. This procurement warrants careful bidder alignment to existing supply capacities and post-sale support capabilities. Key differentiators include the option-based delivery extension and OEM turnover prerequisites.

Technical Specifications & Requirements

  • No product specifications are provided in the tender data; however, the scope covers diverse office supplies (toner, ink, paper, peripherals, and furniture).
  • Turnover criteria: bidders and OEMs must demonstrate minimum average annual turnover over the last 3 financial years, verified via audited balance sheets or CA certificates.
  • Service & Support: bidders must have a functional service center in the state of each consignee location for carry-in warranty; if absent, establish within 30 days of award.
  • Delivery framework: delivery timelines link to original delivery orders; option-driven extensions follow the 25% quantity variation rule and minimum 30 days extension.
  • Compliance emphasis: bid must reflect capability for multi-category supply with established OEM/go-to-market arrangements.

Terms, Conditions & Eligibility

  • Quantity flexibility: up to 25% more/less at contract pricing; extension rules apply during currency.
  • Turnover requirements: bidder and OEM must meet average annual turnover thresholds for the last 3 years; provide audited statements or CA certificates.
  • Service center: must have a functional center in each consignee state or establish within 30 days of award for carry-in warranties.
  • EMD/Payment: EMD details not provided in the tender; payment terms not specified in the available data.
  • Documentation: bidders must upload turnover proofs and service-capability evidence; OEM authorizations may be required for primary product categories.

Key Specifications

  • Product/service categories include: toner, ink cartridges, pens, paper formats (A4/Legal), USB cables, external SSDs, pendrives, chairs, and A4/Legal papers

  • Estimated value and exact quantities are not disclosed in the current tender text

  • EMD amount not specified in the provided data

  • Service centers: required in each consignee state; 30-day establishment window if not already present

  • Delivery framework permits up to 25% quantity variation with rates fixed in contract

Terms & Conditions

  • Up to 25% quantity variation at contract and during currency with fixed rates

  • Turnover criteria must be met by bidder and OEM for last 3 financial years

  • Functional service centers required in each consignee state or 30-day establishment window

Important Clauses

Payment Terms

No explicit payment terms provided in the tender text; bidders should anticipate standard government payment cycles post-delivery and certification.

Delivery Schedule

Delivery timelines tied to last date of original delivery order; option-based extensions allowed with minimum 30 days extension.

Penalties/Liquidated Damages

No specific LD details in the provided data; standard procurement practice may apply for late delivery penalties.

Bidder Eligibility

  • Minimum average annual turnover for bidders to be demonstrated over last 3 financial years

  • OEM turnover criteria met for the highest value category in bunch bids

  • Functional service center in the state of each consignee location or commitment to establish within 30 days

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CACertificate indicating turnover for last 3 financial years

4

Turnover certificates for bidder and OEM (where applicable)

5

Proof of functional Service Centre in each consignee state or plan to establish within 30 days

6

OEM authorizations or approvals for primary product categories

7

Technical bid documents and any product literature supporting supply capabilities

8

Any existing certifications related to category items (if applicable)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the GEM office supplies tender in Srinagar Jammu Kashmir 2025?

To bid, bidders must meet turnover criteria for last 3 years, provide audited financials or CA certificates, demonstrate OEM capabilities, and show a functional service center in each consignee state or plan to establish within 30 days of award. Ensure compliance with the 25% quantity variation rule and delivery extensions.

What documents are required for the Srinagar procurement of office supplies?

Submit GST registration, PAN card, audited financial statements or CA turnover certificates for last 3 years, OEM authorizations for primary product categories, proof of service centers or establishment plan, and technical bid documents supporting supply capabilities and product categories listed.

What are the service center requirements for carry-in warranty in this tender?

Bidders must have a functional Service Centre in the State of each consignee location; if not existing, establish one within 30 days of award. On-site warranty items may exempt this requirement. Evidence of service capability should be provided with bid.

What does the 25% quantity variation clause mean for bidders?

Pursuant to the option clause, the purchaser may increase or decrease ordered quantity up to 25% at contract rates. Additional time for delivery is calculated as (Increase/Original quantity) × Original delivery period, minimum 30 days, extending only while the option is exercised.

Are there any explicit EMD or payment terms in this tender?

The tender data provided does not specify an EMD amount or payment terms. Bidders should prepare usual EMD submissions if required by GEM norms and anticipate payment after delivery per government procurement practices, subject to completion of acceptance testing.

Which product categories are covered under this Srinagar tender?

Categories include toner, printer cartridges, blue pens, spiral notebooks, photocopier toner, USB connectors, external SSDs, Pendrives, revolving chairs, A4 and Legal size paper, highlighters, and related office accessories with potential contractor scope across multiple item lines.

What turnover documentation proves bidder eligibility for this GEM tender?

Eligibility requires average annual turnover for the last 3 financial years, supported by certified audited balance sheets or CA certificates indicating turnover details. If the company is less than 3 years old, use completed years after incorporation for turnover calculations.

What standards or certifications are expected for primary product categories?

The tender text does not list specific standards; bidders should prepare ISO/IS standards where applicable and OEM certifications for primary product categories. Ensure supplier capabilities align with multi-category procurement expectations and OEM compliance.