GEM

Indian Air Force PA SYSTEM FOR CONFERENCE ROOM Tender 2025 - Conference Audio Equipment Procurement

Bid Publish Date

09-Dec-2025, 8:19 am

Bid End Date

19-Dec-2025, 9:00 am

EMD

₹45,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue09-Dec-2025, 8:19 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: Not specified; be prepared to supply OEM-authorized components for PA systems
  • • Technical standards: ISI/ISO references not specified; confirm compatibility with government audio equipment standards upon bid
  • • Special clauses: 25% quantity variation right; extended delivery period calculations based on original delivery time
  • • Warranty/AMC: Not specified; bidders should propose standard PA system warranties and post-warranty support
  • • Penalties: Liquidated damages not detailed; assume standard government LD provisions in delivery delays
  • • Delivery: Delivery period extends from the last date of original delivery order; adjust per option clause
  • • Payment: Terms not specified; align with typical government procurement payment schedules
  • • Documentation: OEM authorizations and technical compliance documents may be requested during bid

Categories 2

AUDIO EQUIPMENT AUDIO VISUAL INSTRUMENT

Tender Overview

  • Indian Air Force seeks procurement of a PA SYSTEM FOR CONFERENCE ROOM under the Department of Military Affairs. The bid carries an EMD of ₹45,000. No BOQ items or explicit quantity are disclosed, but the tender includes an option clause allowing a ±25% quantity variation and extended delivery periods as per contract terms. This opportunity targets suppliers of professional conference audio systems capable of government standards compliance.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the provided data. Bidders should anticipate requirements around public address capacity, microphone mixing, wireless integration, and compatibility with room acoustics. The presence of an option clause implies scalable delivery and pricing adjustments. Ensure readiness to align with standard procurement practices for government audio systems and verification of post-delivery support.
  • Key considerations include delivery timelines, warranty coverage, and ability to supply at contracted rates for any added quantity within the 25% band.
  • Prepare to demonstrate prior installation experience of PA systems in similar government conference environments and readiness to furnish OEM authorizations if requested.

Terms, Conditions & Eligibility

  • The tender includes an option clause allowing a 25% variation in ordered quantity during contract execution, with delivery timelines recalculated accordingly. Bidders must honor contracted rates across increased quantities and adjusted delivery periods. Compliance with government procurement processes and ability to meet extended delivery timelines is essential. Ensure readiness to provide complete post-sales support and necessary documentation for government audits.

Key Specifications

  • PA system for conference room

  • Estimated value not disclosed; EMD ₹45,000

  • Delivery period as per option clause with extended calculations

  • No explicit ISI/ISO numbers provided in tender data

  • Need for OEM authorization if required by buyer

Terms & Conditions

  • EMD: ₹45,000 required for bid submission

  • Quantity variation up to 25% during contract

  • Delivery period adjusts with option clause; minimum 30 days

  • No BOQ items available; verify exact scope during bid submission

Important Clauses

Payment Terms

Not specified in data; bidders should expect government payment terms and submit compliant invoicing upon delivery

Delivery Schedule

Delivery starts from last date of original delivery order; extended time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed; bidders should anticipate standard LDs for late deliveries under government contracts

Bidder Eligibility

  • Experience in supplying and installing PA systems for conference rooms

  • Ability to meet 25% quantity variation and price stabilization across extended delivery

  • Financials demonstrating stability and capability to fulfill government procurement contracts

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar PA system installations

4

Financial statements or turnover proof

5

EMD submission receipt for ₹45,000

6

Technical bid documents outlining system specifications and OEM authorizations

7

OEM authorization letters (where applicable)

8

Any prior government procurement completion certificates

Frequently Asked Questions

Key insights about GUJARAT tender market

What documents are required for the Indian Air Force pa system tender in 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD receipt of ₹45,000, technical bid with OEM authorizations, and any prior government procurement certificates. Ensure all documents reflect current status and are certified for government audit.

How does the 25% quantity variation clause affect delivery for government pa system bids?

The purchaser may increase or decrease quantity by up to 25% at contract signing and during the contract period at contracted rates. Delivery time adjusts based on the new quantity using the specified formula, with a minimum 30 days added, ensuring supply flexibility.

What are the essential technical considerations for the conference room PA system?

Prepare to demonstrate room coverage, mixer capabilities, microphone inputs, wireless integration, and compatibility with era-standard conferencing software. While explicit standards aren’t published, align with professional public address norms and OEM specifications for defense procurements.

When is the delivery period applicable under the option clause for this bid?

Delivery starts from the last date of the original delivery order. If extended, the additional time equals (additional quantity divided by original quantity) times the original delivery period, with a minimum of 30 days, and may extend to the original delivery period thereafter.

What is the expected EMD amount for participating in the IAF pa system tender?

The EMD for bid participation is ₹45,000. Submit a valid EMD remittance as part of the bid package, in permitted formats, to secure eligibility and ensure bid validity through evaluation.

What kind of post-sales support and warranty is expected for the PA system procurement?

While the tender does not specify warranty terms, bidders should propose at least a 1-year warranty and a comprehensive AMC option. Include onsite support, spare parts availability, and response times to ensure uninterrupted operation for government facilities.

How should bidders prepare OEM authorizations for this defense procurement?

Obtain OEM authorization letters for the proposed PA system models and components. Include documentation proving authorized distribution, product specifications, compliance with government procurement practices, and alignment with the IAF’s security and compatibility requirements.