GEM

Indian Army Department of Military Affairs Ceremonial Regalia Tender 2025 - IS 550? No Specs; 25% Quantity Option

Bid Publish Date

27-Nov-2025, 6:56 pm

Bid End Date

08-Dec-2025, 7:00 pm

Progress

Issue27-Nov-2025, 6:56 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

37

Category

Single Lancer Flag with 21 ring

Bid Type

Two Packet Bid

Categories 1

RING

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of ceremonial regalia and display items, including a Single Lancer Flag with 21 rings, Brass Board, Battan Ring, Brass Tray, EME Colour Banner sized 10 Ft x 15 Ft, Pagdi, Kamarband, Anklet, and Sleeves. The BOQ lists 9 items in total, with no explicit quantity or unit values provided. The opportunity is anchored by a flexible quantity clause allowing up to 25% changes in order quantity at contract, and a corresponding delivery-time adjustment. The tender emphasizes standard procurement processes under Army supply channels and requires bidders to align with the option-clause delivery framework. Location details are not disclosed in the data provided.

Key differentiators include ceremonial specificity of items and the 25% quantity variation right, which affects planning, inventory, and scheduling. This tender is focused on supplying a complete set of ceremonial regalia and related accessories for military display and events, with potential extension of delivery windows if orders expand during contract. Bidders should be prepared for non-standard gift/display items rather than typical industrial goods.

Technical Specifications & Requirements

  • Organization: Indian Army (Department of Military Affairs)
  • Product/Service: Ceremonial regalia and display items (Single Lancer Flag with 21 ring, Brass Board, Battan Ring, Brass Tray, EME Colour Banner 10 Ft x 15 Ft, Pagdi, Kamarband, Anklet, Sleeves)
  • BOQ items: 9 total items listed, exact quantities not disclosed
  • Key terms: 25% quantity variation allowed at contract, extended delivery period calculations with minimum 30 days, delivery period linked to original quantities
  • Standards/Compliance: Not specified in tender data
  • Delivery/Location: Delivery location not disclosed; terms reference original and extended delivery timelines
  • EMD/Value: Not specified in tender data

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery time follows formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Delivery Schedule: Delivery period starts from last date of original delivery order; extended times apply if option exercised
  • Bid Compliance: Bidders must comply with option clause and delivery time adjustments; no further terms disclosed
  • Documentation: Data does not specify required documents; standard bid submissions likely include GST, PAN, experience, and security deposit requirements

Key Specifications

    • Product/service names: Single Lancer Flag with 21 ring, Brass Board, Battan Ring, Brass Tray, EME Colour Banner 10 Ft x 15 Ft, Pagdi, Kamarband, Anklet, Sleeves
    • Quantities: Not disclosed in BOQ; 9 total items listed
    • EMD/Value: Not disclosed in tender data
    • Standards/Compliance: Not specified
    • Delivery/Installation: Delivery terms refer to original and extended periods with 30-day minimum extension
    • Experience: Not specified; assume ceremonial regalia experience beneficial

Terms & Conditions

  • Delivery terms include 25% quantity adjustment at contract and during currency

  • Delivery period commences from the last date of original delivery order

  • Extended delivery time calculated with formula and minimum 30 days

Important Clauses

Payment Terms

Not specified in tender data

Delivery Schedule

Delivery starts from last date of original order; option-driven extensions apply

Penalties/Liquidated Damages

Not specified in tender data

Bidder Eligibility

  • Demonstrated experience in supplying ceremonial regalia or similar military-standard items

  • Ability to meet 25% quantity variation and adjusted delivery timelines

  • Compliance with standard tender submission practices (GST, PAN, financials) as typical for defense purchases

Past Similar Tenders (Historical Results)

5 found

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Closed: 12 July 2025
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Closed: 8 September 2025
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Posted: 2 January 2025
Closed: 23 January 2025
GEM

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Single Lancer Flag with 21 ring Single Lancer Flag with 21 ring 1 nos acctclk183 20
2 Brass Board Brass Board 1 nos acctclk183 20
3 Battan Ring Battan Ring 21 nos acctclk183 20
4 Brass Tray Brass Tray 1 nos acctclk183 20
5 EME Colour Banner 10 Ft x15 Ft EME Colour Banner 10 Ft x15 Ft 1 nos acctclk183 20
6 Pagdi Pagdi 2 nos acctclk183 20
7 Kamarband Kamarband 2 nos acctclk183 20
8 Anklet Anklet 4 nos acctclk183 20
9 Sleeves Sleeves 4 nos acctclk183 20

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for ceremonial regalia supply

4

Financial statements or bank statements demonstrating capability

5

EMD/Security deposit documentation (amount not specified in tender data)

6

Technical bid documents for ceremonial items

7

OEM authorizations or approvals for ceremonial regalia components

8

Any organization-specific compliance certificates

Frequently Asked Questions

How to bid for Indian Army ceremonial regalia tender 2025 in India

Bidders should prepare standard submission documents (GST, PAN, experience proofs, financials) and provide ceremonial item details for the 9 listed products. Ensure OEM authorizations are included and confirm the 25% quantity variation clause with contract rates. Delivery terms will adjust with extended timelines per formula.

What documents are required for Army ceremonial regalia procurement

Required documents typically include GST certificate, PAN, experience certificates for ceremonial items, financial statements, EMD documentation, technical bid, and OEM authorizations. Ensure compliance with defense procurement norms and attach any brand-specific certificates for the flag and banner items.

What are the essential specifications for the EME Colour Banner tender

Tender specifies EME Colour Banner sized 10 Ft x 15 Ft. While no technical standards are listed, bidders should provide material specifications, colorfastness, reinforced mounting options, and authenticity certificates for brass components to support durability and display quality.

When is the delivery window for quantity variations in this tender

Delivery window adjusts per option clause: up to 25% quantity variation at contract quantity, with the extended period calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Original period must be defined in the contract order.

What are the eligibility criteria for supplying ceremonial regalia to Indian Army

Eligible bidders should demonstrate prior experience in ceremonial regalia or military display items, possess GST and financial stability, provide OEM authorizations if required, and comply with standard bid submission requirements. The contract requires adherence to the option-clause delivery framework.

What are the payment terms for this procurement

Payment terms are not specified in the tender data. Bidders should anticipate typical defense procurement terms, including submission of bills after delivery and potential milestone payments, while ensuring compliance with GST and tax documentation.

What documents to prepare for submission for military regalia items

Prepare GST certificate, PAN card, experience certificates for ceremonial items, financial statements, EMD documentation, technical bid, OEM authorizations, and product catalogs for flag, banner, and ornamental components to demonstrate capability.

How to verify compliance with the 25% quantity variation clause

Verify contract terms to confirm 25% variation rights both at initial award and during the currency. Ensure pricing remains at contracted rates and adjust delivery timelines using the specified formula, with a 30-day minimum extension.

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