Indian Army Department of Military Affairs Udhampur Security Equipment Tender 2025 with DEFENCE OEM AUTH and 50% Option Clause

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a multi-item procurement in UD hAMPUR, Jammu & Kashmir (PIN 182101) across several categories including Handle, Speedometer, Repair Kit, Pulley, Belt, Rear Cluster, Switch Key, Head Lamp and Pull Cable. The BOQ lists 9 items with unspecified quantities, and an estimated value is not disclosed. Key differentiators include the DEFENCE empanelment requirement and an option clause allowing up to 50% quantity variation at contract, with extended delivery periods. Bidders must be registered with the Defence Organisation/ORD DEPOT and submit OEM authorization where applicable. The tender’s unique context centers on military supply chain compliance, non-disclosure, and vendor-code creation prerequisites. This opportunity targets suppliers capable of meeting defence procurement norms and integration with Indian Army supply chains.

Technical Specifications & Requirements

• No explicit product specifications are published; items span mechanical and electrical spares (Handle, Speedometer, Repair Kit, Pulley, Belt, Rear Cluster, Switch Key, Head Lamp, Pull Cable).
• Required documentation includes PAN, GSTIN, canceled cheque, EFT mandate; Manufacturer Authorization if bidding via distributors; Non-disclosure declaration; and defence empanelment/registration with ORD DEPOT.
• Optional clause permits quantity adjustment up to 50% at contract and during currency with extended delivery periods; delivery time calculations follow a specified proportional formula.
• Mandatory vendor compliance with GST norms and EV/PM terms; EMD details are not disclosed in the data provided.
• Emphasis on OEM affiliation and NDA compliance to safeguard contract confidentiality and bid integrity.

Terms & Eligibility

• EMD amount not specified; bidders must ensure GST compliance and upload GSTIN, PAN, cancelled cheque, and EFT mandate.
• Manufacturer authorization required for OEM/subsidiary bidding; NDA to be signed on bidder letterhead.
• Registration/empanelment with Defence Organization/ORD DEPOT is mandatory at bid opening; bidders should complete vendor-code creation and procurement prerequisites.
• Option clause allows quantity change up to 50% and delivery-schedule adjustments; delivery period starts after original order date; minimum extended period is 30 days.
• The bid must adhere to non-disclosure conditions and financial/litigation status constraints (no liquidation, court proceedings).