GEM

BHEL Haridwar Heavy Industry Tender for Security Equipment/Services 2025 in Uttarakhand with 25% Quantity Flexibility and GST Compliance

Bid Publish Date

18-Nov-2025, 5:35 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

Location

HARIDWAR , UTTARAKHAND

Progress

Issue18-Nov-2025, 5:35 pm
AwardPending
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Quantity

9

Category

W95310505156

Bid Type

Two Packet Bid

Categories 15

AIR CYLINDERS AXLE BOX SEALS AIR COOLED ENGINE ENGINE SEALING RING BEARINGS BUSHINGS AND GEARS METAL PRODUCTS METALLURGY ANVIL RING HYDRAULIC CYLINDER ALLOY FERROUS ALLOY SUPPLY KOPARAPAK

Tender Overview

Bharat Heavy Electricals Limited (BHEL), a premier government engineering organization, invites bids from eligible suppliers for a procurement contract located in Haridwar, Uttarakhand. The tender covers multiple W9531050xx category lines and includes a potential 25% larger or reduced order under the option clause, calculated against original quantities. Key terms demand GST compliance, PAN, GSTIN, cancelled cheque, and EFT mandate. Consortium and OEM authorization are permitted to consolidate capabilities, with joint responsibility. The contract requires invoice in the consignee’s name with the consignee GSTIN. This opportunity emphasizes financial diligence, vendor code creation, and supplier reliability under government procurement norms. Unique factors include flexible delivery timing tied to order quantities and a robust governance framework for sub-contracting and assignment with Buyer consent.

Technical Specifications & Requirements

  • Organization: Bharat Heavy Electricals Limited (BHEL)
  • Location: Haridwar, Uttarakhand
  • Categories: W95310505156, W95310501231, W95310525050, W95310501509, W95310501410
  • Option Clause: Up to 25% quantity variation at contract placement or during currency with adjusted delivery time formula, minimum 30 days.
  • Documents for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank)
  • Consortium/OEM: Allowed with equal liability; OEM authorization required for authorized distributors
  • Invoicing: Invoice must be in consignee name with GSTIN of consignee
  • Contractual Liabilities: Sub-contracting/assignment requires prior Buyer consent; buyers retain joint liability
  • GST: Bidder to determine applicable GST; reimbursement as actuals or as per rates, capped by quoted GST%
  • Payment Terms: Not specified in data; standard government terms implied

Terms, Conditions & Eligibility

  • EMD/Performance Guarantees: Not specified in data; bidders must comply with standard EMD policies
  • Financial Standing: Bidders must avoid liquidation or receivership; upload undertaking
  • GST Compliance: Bidder responsible for GST applicability; reimbursement limited by actuals or quoted GST%
  • Bid Submission Docs: PAN, GSTIN, Cancelled Cheque, EFT mandate; OEM authorization if applicable
  • Consortium/Bidding: Consortium allowed with leader; joint liability for contract execution
  • Invoicing & Delivery: Invoices to consignee; delivery terms tied to option clause; delivery against original order length
  • Audit & Compliance: No specific dates or location-based constraints provided; adhere to buyer terms
  • Penalties: Not explicitly stated; standard government penalties may apply for non-compliance

Key Specifications

  • Product/Service: Procurement under 5 W9531050xxx categories with option for quantity fluctuation

  • Quantities: Up to ±25% change relative to original bid quantity; delivery period adjusted by formula

  • Standards/Compliance: IS/I S/ISO references not specified; must meet GST and invoicing requirements

  • Delivery/Installation: Delivery period tied to last date of original delivery order; extended time if option exercised

  • Financial: EMD not specified; bidders must ensure financial standing and non-liquidation condition

  • OEM/Brand: Consortium allowed; OEM authorization required for distributors

  • Invoicing: Invoice to consignee with consignee GSTIN

Terms & Conditions

  • Option Clause allows ±25% quantity changes with adjusted delivery timelines

  • GST/Tax: Bidder bears GST responsibility; reimbursement cap at actuals or quoted rate

  • Consortium/OEM: Equal liability; require OEM authorization and undertaking

Important Clauses

Payment Terms

GST applicability borne by bidder; reimbursement as actuals or as per quoted GST% with ceiling

Delivery Schedule

Delivery period starts from last date of original delivery order; option-based extension with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; standard government penalties may apply for non-compliance

Bidder Eligibility

  • Not to be under liquidation or corporate insolvency; provide undertaking

  • GSTIN and PAN validation with GST compliance readiness

  • Ability to form consortium with equal liability or provide OEM authorization

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 W95310505156 DRG 41050524999 REV 02 FORGING FOR RING SPEC HW19386 REV 03 2 pieces heep_476 120
2 W95310501231 DRG 31050109993 REV 01 FORGING FOR URING RM SPEC HW19390 REV 04 1 pieces heep_476 120
3 W95310525050 DRG 41052556996 REV 00 FORGING FOR PISTON RING OD 833 X ID 770 X 18 THICK MATERIAL X22CRMOV12 1 QT1 SPEC HW19390 REV 04 4 pieces heep_476 120
4 W95310501509 DRG 41050124998 REV 00 FORGING FOR U SEALING RING OD 601 ID 494 THICKNESS 28MM SPEC HW19390 REV 04 1 pieces heep_476 120
5 W95310501410 DRG 41050124993 REV 01 FORGING FOR U SEALING RING RM SPEC HW19390 REV 04 1 pieces heep_476 120

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Required Documents

1

BIDDER SUBMISSION documents from Terms and Conditions: Copy of PAN Card, Copy of GSTIN, Copy of Cancelled Cheque, Copy of EFT Mandate duly certified by Bank

2

OEM Authorization/Manufacturer Authorization form when using Authorized Distributor/Service Provider

3

Consortium Undertaking (if forming a consortium) declaring equal liability for contract execution

4

Vendor Code Creation documents and any additional supplier qualification certificates as per Buyer terms

5

GST compliance documents and bank details for EFT payments

6

Any other documents mandated by tender terms (not provided in data)

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid in BHEL Haridwar Uttarakhand procurement 2025

Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; provide OEM authorization if using distributors; ensure consortium undertakings if partnering; comply with option quantity clause up to 25% and invoice in consignee's name with GSTIN.

What documents are required for BHEL Haridwar tender submission

Required: PAN card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; OEM authorization if applicable; consortium undertaking if bid via partnership; vendor code creation documents as per terms.

What are the delivery terms under the option clause in this tender

Option clause allows ±25% quantity change at contract placement or during currency; delivery period calculated as ( Increased quantity / Original quantity) × Original delivery period with a minimum of 30 days.

How is GST handled for this BHEL procurement in Uttarakhand

Bidder responsible for applicable GST; reimbursement provided as actuals or at quoted rate, subject to the maximum GST percentage quoted; GSTIN of consignee must be used on invoice.

What is required for consortium bidding in this tender

Consortium allowed with one member as leader; all members equally liable for execution; an Undertaking to this effect must be uploaded with bid; OEM authorization for relevant participants may be needed.

What are the invoicing requirements for the Haridwar tender

Invoices must be raised in the name of the consignee and must include the consignee GSTIN; ensure GST compliance and accurate billing aligned with delivery milestones.

Which standards or certifications are required for this BHEL tender

Specific standards are not listed; bidders should ensure GST compliance, vendor code validity, and supplier eligibility; OEM authorization may act as de facto compliance for brand-specific items.

What happens if quantities exceed the original bid quantity

Quantity may be increased up to 25% during contract; delivery period adjusts based on the option clause formula, with a minimum extension of 30 days; ensure planning for potential scale-up.