GEM

Indira Gandhi Rashtriya Uran Academy Laptop/Desktop Tender Raebareli Uttar Pradesh 2025 HP Dell Q2 IS 550

Bid Publish Date

19-Nov-2025, 4:15 pm

Bid End Date

29-Nov-2025, 5:00 pm

Bid Opening Date

29-Nov-2025, 5:30 pm

Location

RAE BARELI , UTTAR PRADESH

Progress

Issue19-Nov-2025, 4:15 pm
AwardPending
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Quantity

10

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • HP or Dell brand requirement for laptops and desktops
  • • Average turnover ₹7,00,000 over 3 financial years with UDIN-validated CA certificate
  • • Minimum 3 years of experience in similar supply with PO copies and CRACs
  • • 25% quantity option clause during contract and currency; minimum 30 days additional delivery time
  • • No BOQ items published; framework purchase with category Q2 laptops/desktops
  • • ATC compliance required; bidder must adhere to Buyer Added Terms

Categories 1

LAPTOP

Tender Overview

The Indira Gandhi Rashtriya Uran Academy (IGRUA) invites bids for Entry and Mid Level Laptop and Desktop computers in Raebareli, Uttar Pradesh. The procurement scope targets HP/Dell branded units (Q2 category) for both notebooks and desktop PCs, with no BOQ quantity published. An option clause allows ±25% quantity adjustments during and after contract award. Bidders must demonstrate a minimum average turnover of ₹7,00,000 across the last three financial years and 3 years of relevant supply experience, supported by PO copies and CRAC records. This tender emphasizes brand alignment (HP/Dell) and proven supply capacity, managed under Indian government procurement norms.

Key differentiators include the explicit option clause governing quantity adjustments and a requirement for CA-signed Average Turnover Certificates with UDIN. The absence of BOQ items suggests a framework purchase or inquiry rather than fixed unit counts. The tender targets educational/aviation-related procurement for laptops and desktops, with emphasis on reliability and post-award delivery readiness.

Technical Specifications & Requirements

  • Product category: Entry and Mid Level Laptop - Notebook (Q2), Entry and Mid Level Desktop Computer (Q2)
  • Make/brand requirement: HP or Dell only
  • Delivery & quantity flexibility: Option to increase/decrease quantity up to 25% of bid/contracted quantity; delivery period recalculated but not less than 30 days; adjustments possible during currency of contract
  • Financial qualification: Average turnover of ₹7,00,000 across FY 2022-23 to 2024-25; CA-signed turnover certificate with UDIN
  • Experience & documentation: Minimum 3 years in similar supply; provide PO copies and CRACs
  • EMD/Performance: Not disclosed in data; ensure compliance with standard bid security practices
  • Acceptance: All bids must comply with the buyer’s ATC terms and maintain brand integrity

Terms, Conditions & Eligibility

  • EMD/ bid security: Not explicitly stated in the tender; bidders should anticipate standard government practice
  • Turnover requirement: ₹7,00,000 average over three financial years, certified by a CA with UDIN
  • Experience: Minimum of 3 years in similar notebook/desktop supply; provide PO copies and CRACs
  • Brand constraint: HP or Dell only
  • Delivery terms: Quantity adjustments up to 25%; delivery period calculated from original/extended delivery periods with minimum 30 days
  • ATC/ATC compliance: Bidders must comply with provided ATC clauses and terms
  • Documentation: Submit turnover certificate, POCRAC evidence, vendor registrations, and standard bid docs as per terms

Key Specifications

  • Product category: Entry and Mid Level Laptop - Notebook (Q2); Entry and Mid Level Desktop Computer (Q2)

  • Make: HP or Dell only

  • Experience requirement: minimum 3 years in similar supply

  • Financials: average turnover ₹7,00,000 over 2022–23, 2023–24, 2024–25 with UDIN

  • Documentation: PO copies and CRACs as evidence

  • Delivery clause: option to modify quantity by ±25%; minimum 30 days extra delivery time

Terms & Conditions

  • Average turnover certificate with UDIN required

  • HP/Dell only brand requirement

  • 25% quantity option and delivery time adjustment

Important Clauses

Payment Terms

Not explicitly stated; bidders should align with standard government payment practices per ATC

Delivery Schedule

Delivery period computed from original or extended order date; minimum 30 days for any extension

Penalties/Liquidated Damages

Not specified; bidders should await detailed terms in ATC and contract

Bidder Eligibility

  • Average turnover ₹7,00,000 over last 3 financial years with UDIN

  • Minimum 3 years of similar supply experience

  • HP or Dell brand compliance with OEM authorizations

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

CA-signed Average Turnover Certificate with UDIN

4

Purchase Orders from prior similar supplies (PO copies)

5

CRACs (Contract Review and Acceptance Certificates) evidence

6

Evidence of 3 years of relevant experience in laptops/desktops supply

7

OEM authorization or brand compliance documents for HP/Dell

8

Technical bid documents as per ATC clauses

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for laptops and desktops tender in Raebareli 2025

Bidders must meet the turnover criterion of ₹7,00,000 average over 2022–23 to 2024–25, provide CA-signed UDIN turnover certificates, demonstrate at least 3 years of similar supply experience, and submit PO copies with CRACs. Ensure HP or Dell OEM authorizations and compliance with ATC terms; delivery terms include a ±25% quantity option.

What documents are required for IGRUA laptop bid in Uttar Pradesh

Submit GST and PAN, CA turnover certificate with UDIN, Purchase Orders from prior similar supplies, CRAC evidence, proof of 3 years’ experience, OEM authorization for HP/Dell, and all technical bid documents per ATC. These documents confirm eligibility and financial capability for the framework procurement.

Which brands are acceptable for the Raebareli procurement tender 2025

Only HP or Dell branded laptops and desktops are acceptable per the tender’s Make requirement. Bidders must provide OEM authorizations and ensure product models align with Q2 category specifications; non-compliant brands are not eligible for consideration.

What are the delivery and quantity adjustment terms for this tender

The purchaser reserves the right to adjust quantity by up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery period starts from the last date of original order, with minimum 30 days extended delivery time if an option is exercised.

What experience and turnover evidence must bidders provide for IGRUA

Bidders must show at least 3 years of similar supply experience and provide an average turnover of ₹7,00,000 over 2022–23 to 2024–25, supported by a CA-signed turnover certificate with UDIN and relevant PO/CRAC documentation.

What is the scope of the procurement category for this tender

The scope covers Entry and Mid Level Laptop - Notebook (Q2) and Entry and Mid Level Desktop Computer (Q2) categories, intended for educational/official use in Raebareli, UP, with brand restrictions to HP/Dell and adherence to ATC terms.

What certifications or authorizations are needed for HP/Dell bids in UP

Bidders must provide OEM authorizations for HP or Dell and ensure devices meet the category's required standards, along with IS/quality conformity if specified in ATC. Compliance with the brand policy is mandatory for eligibility.

How will the option quantity impact delivery timelines in this tender

If quantity is increased or decreased by up to 25%, the calculated additional delivery time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Delivery timelines may extend accordingly under extended orders.

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