GEM

Directorate Of Purchase And Stores Hand Held Search Light Tender 2025 VECC Kolkata - Hand Held Search Light Procurement

Bid Publish Date

05-Dec-2025, 12:58 pm

Bid End Date

18-Dec-2025, 1:00 pm

Progress

Issue05-Dec-2025, 12:58 pm
AwardPending
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Quantity

12

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM warranty certificates required at delivery
  • • Technical standards: (not specified) – ensure compliance with GeM inspection processes
  • • Special clauses: 7-day inspection readiness window; external inspection agency involvement funded by buyer
  • • Eligibility: 1-year warranty, India-based after-sales service capability, VECC Kolkata payment terms
  • • Warranty/AMC: OEM warranty certificates; after-sales service group in INDIA
  • • Penalties: Liquidated Damages not specified; LDs only referenced as not applicable for inspection delays

Categories 2

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Tender Overview

The Directorate Of Purchase And Stores, under the Department Of Atomic Energy, invites bids for the supply of Hand Held Search Light (goods only) to the designated consignee. The procurement requires pre-dispatch inspection at the seller’s premises, with inspection fees borne by the Buyer and potential External Inspection Agency involvement. A Performance Security via DD payable to PAY AND ACCOUNTS OFFICER, VECC, Kolkata is allowed along with PBG per GeM terms. The vendor must provide OEM warranty certificates and assure an effective after-sales service network in INDIA. The scope emphasizes timely delivery and compliance with the Buyer’s inspection process, with 7 days for inspection readiness after email notification.

Technical Specifications & Requirements

  • Product name: Hand Held Search Light
  • Inspection: Pre-dispatch at seller premises; Buyer/Consignee or nominated external agency to conduct tests; costs borne by Buyer for external labs; 7-day readiness window; delay beyond 7 days to be regularised without LDs
  • Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates required at delivery
  • Delivery/Payment: DD in favour of VECC; delivery of hard copy DD within 15 days of award; installation/commissioning support if included; service group for after-sales in INDIA
  • Other: Scope excludes BOQ items (not specified); vendor must comply with GTC terms for inspection and payment

Terms, Conditions & Eligibility

  • EMD/PBG: Performance security via DD acceptable; DD payable at VECC Kolkata; submission in addition to PBG as per GeM terms
  • Warranty & Support: 1-year warranty; OEM certificates required at delivery; established installation and maintenance support network in INDIA
  • Delivery & Testing: Pre-dispatch inspection 7 days post email readiness; any delay must be regularised with no LDs
  • Documentation: Ensure submission of OEM authorizations, GSTIN, PAN, and standard compliance certificates; include pre-dispatch inspection readiness notice

Key Specifications

    • Product: Hand Held Search Light
    • Inspection: Pre-dispatch at seller premises; external laboratory inspection funded by Buyer; 7 days readiness window
    • Warranty: 1 year from final acceptance or after installation/testing; OEM warranty certificates required
    • Delivery/Payment: DD payable to VECC Kolkata; hard copy DD due within 15 days of award
    • After-sales: Well-established installation, commissioning, training, troubleshooting and maintenance service network in INDIA

Terms & Conditions

  • EMD/PBG submission per GeM terms with DD option to VECC

  • Pre-dispatch inspection with external agency possible; 7-day readiness

  • 1-year OEM warranty; certificates required at delivery

Important Clauses

Payment Terms

Successful bidder may submit an Account Payee DD in favor of PAY AND ACCOUNTS OFFICER, VECC; DD delivery required within 15 days of award; PBG as per GeM GTC

Delivery Schedule

Goods to be delivered after pre-dispatch clearance; inspection readiness within 7 days of email; any delay regularised without LDs

Penalties/Liquidated Damages

No explicit LD percentage stated; regularisation of inspection delays without LDs if Buyer delays inspection beyond 7 days

Bidder Eligibility

  • Proven ability to supply Hand Held Search Lights to government facilities

  • Provision of OEM warranty and after-sales support in INDIA

  • Compliance with GeM GTC terms for EMD/PBG and pre-dispatch inspection

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Required Documents

1

GST certificate

2

PAN card

3

OEM authorization/certificates

4

Experience certificates (if any)

5

Financial statements (as required by GeM terms)

6

PBG/DD submission proof and hard copy delivery to VECC

7

Technical compliance certificates and installation/maintenance capabilities

8

Pre-dispatch inspection readiness notice and any lab/test reports

Frequently Asked Questions

How to bid for a hand held search light tender in Kolkata 2025?

Bidders must submit GSTIN, PAN, OEM authorization, and financials; provide technical compliance for a Hand Held Search Light; include EMD/PBG as per GeM terms, and ensure OEM warranty certificates are included. Delivery to VECC Kolkata with pre-dispatch inspection and 15-day DD submission.

What documents are required for VECC hand held light procurement?

Required documents include GST certificate, PAN card, OEM authorization, installation capability certificates, prior experience in similar lighting equipment, and proof of financial stability. Also include pre-dispatch inspection readiness notice and DD/ PBG submission proof per GeM terms.

What are the technical specifications for the hand held light tender in Kolkata?

The tender specifies a Hand Held Search Light with pre-dispatch inspection, 1-year OEM warranty, and installation support where included. No detailed lumen, power, or runtime specs are provided in the data; bidders must rely on OEM standards and ensure warranty certificates are provided.

When is the inspection readiness deadline for VECC light tender?

The Buyer requires readiness within 7 days of email notification for inspection. If inspection is delayed by the Buyer, such delay shall be regularised without Liquidated Damages as per tender terms.

What are the payment terms for VECC handheld light supply contract?

Payment may involve an Account Payee DD payable to VECC with delivery of the hard copy within 15 days of award. PBG as per GeM terms may accompany the bid; terms may be adjusted per contract award and GeM GTC.

What warranty and after-sales support is required for the light tender?

A 1-year warranty from final acceptance or post-installation testing is required. OEM warranty certificates must be submitted at delivery. An established installation, commissioning, training, troubleshooting, and maintenance service network in INDIA is expected.

Are external inspection fees payable by the Buyer in this tender?

Yes, external inspection agency charges are to be borne by the Buyer. The Seller bears only in-house testing costs, while pre-dispatch inspection and related testing may involve external labs funded by the Buyer per the terms.

What constitutes the eligibility criteria for hand held light suppliers in this tender?

Eligibility includes capability to supply government-grade Hand Held Search Lights, compliance with GeM terms (EMD/PBG), OEM warranty, and a robust Indian after-sales network. Documentation must include OEM authorization and installation capability evidence.

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