GEM

Indian Coast Guard Voyage Data Recorder Tender India Defence 2025 - ISI/CCC Standards & 1 Year Govt Experience

Bid Publish Date

21-Nov-2025, 3:16 pm

Bid End Date

04-Dec-2025, 2:00 pm

Bid Opening Date

04-Dec-2025, 2:30 pm

Location

CHENNAI , TAMIL NADU

Progress

Issue21-Nov-2025, 3:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

NAVIGATION EQUIPMENT

Tender Overview

The Indian Coast Guard invites bids for the Voyage Data Recorder (VDR) under the Department of Defence. The scope is strictly supply of Goods with an emphasis on OEM/authorized distributor qualifications. Bidders must demonstrate 1 year of regular supply to Central/State Govt/PSUs and provide OEM authorization if bidding through a distributor. The contract includes an option clause to adjust quantity by up to 25% and sets a structured warranty/penalty regime with detailed recovery of costs via Performance Bank Guarantee. This procurement segment does not list BOQ items, signaling a focus on standard VDR units rather than a large bill of quantity. The delivery framework references an original schedule with potential extensions, and the clause requires compliance with the stated terms for eligibility. Tender is positioned as a defence-sector supply opportunity with strict conformance requirements.

Technical Specifications & Requirements

  • Product category: Voyage Data Recorder (VDR) for maritime defence use
  • Scope: Only supply of Goods (no installation services included)
  • Experience criteria: Bidder or OEM must have supplied similar Category Products to Government bodies for 1 year prior to bid opening; provide copies of relevant contracts
  • Manufacturer Authorization: Required when submitting via an Authorized Distributor; include OEM authorisation form with contact details
  • Warranty and service: Defect rectification within 7 days of notification; penalties of 0.5% per week of unit price for delays; cumulative penalties capped at 10% of contract value; failure may trigger alternative sourcing at vendor cost with PBG forfeiture
  • Delivery/quantities: Option to increase quantity up to 25% during contract; delivery period aligned to original schedule with extended time as per the option formula
  • Payment/penalties: Penalty framework recoverable through PBG; no explicit cash payment terms listed in data
  • Documentation: Upload of certificates and compliance documents is mandatory; BOQ shows 0 items indicating standardised VDR specifications

Terms, Conditions & Eligibility

  • Scope of supply: Only goods, no services
  • Experience requirement: 1 year in similar govt/PSU supply; provide contract copies
  • OEM authorization: Required for distributor bids; provide authorization details
  • Delivery window: Delivery as per original schedule with 30+ days minimum for extended periods when options are exercised
  • Warranty/penalties: 7 days service window; 0.5% weekly penalty; max 10% of total contract value; PBG at risk of forfeiture
  • EMD/financial terms: Not specified in available data; bidders should prepare standard EMD as per Govt norms
  • BOQ status: 0 items; no additional technical specifications listed in data
  • Compliance: Bidders must meet all buyer terms to avoid rejection; quantity adjustments allowed up to 25% during contract

Key Specifications

  • Product: Voyage Data Recorder (VDR) for maritime defence use

  • Scope: Supply of Goods only (no installation)

  • Experience: 1 year govt/PSU supplier history with contracts

  • Warranty: 7 days defect rectification window; penalties 0.5% per week; max 10% of contract value

  • Delivery: Base period from original delivery order; option to extend per 25% quantity clause

Terms & Conditions

  • Option clause allows up to 25% quantity increase during contract

  • Warranty penalties capped at 10% of contract value; PBG can be forfeited

  • OEM authorization required for distributor bids; 1-year govt supply experience

Important Clauses

Payment Terms

Penalty amounts recoverable via PBG; no explicit advance/payment schedule stated

Delivery Schedule

Delivery starts from the last date of original delivery order; extended time computed by (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

0.5% of unit price per week of delay; cumulative cap 10% of total contract value; recovery via PBG; option to source from alternate suppliers at vendor cost

Bidder Eligibility

  • 1 year government/PSU supply experience in similar VDR or defence category

  • OEM authorization if bidding through an Authorized Distributor

  • Ability to meet 25% quantity adjustment and delivery extension conditions

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates proving 1 year govt/PSU supply in similar category

4

Financial statements or turnover evidence

5

EMD/Security deposit documentation (as per government norms)

6

OEM authorization / Manufacturer Authorization (if bidding via authorized distributor)

7

Technical compliance certificates related to Voyage Data Recorder (if available)

8

Contract copies for relevant previous supply (1 year) to govt bodies

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Voyage Data Recorder tender in India 2025

Bidders should ensure OEM authorization if submitting via a distributor, provide 1 year govt/PSU supply proof, and attach relevant contracts. Prepare 7-day service capability, warranty terms, and 25% quantity option readiness. Include all required documentation and meet delivery schedule as per original timeline.

What documents are required for VDR procurement in defence

Submit GST, PAN, 1-year govt/PSU contracts, financial statements, EMD documentation, OEM authorization for distributors, and VDR technical compliance certificates. Ensure contracts demonstrate prior supply of similar VDR products to government bodies.

What are the warranty and penalty terms for VDR supply

Warranty requires rectification within 7 days of defect notification; penalties are 0.5% per week of unit price, up to a maximum of 10% of total contract value. Penalties may be recovered via PBG; extended sourcing by buyer possible at vendor costs.

Is there an option to increase order quantity for the VDR tender

Yes. The purchaser may increase quantity up to 25% of bid/contract quantity at contracted rates, with a calculable extension of delivery time based on the formula provided, ensuring minimum 30 days for extra time.

What is the delivery framework for the VDR procurement

Delivery begins from the last date of the original delivery order; if options are exercised, extended time is calculated by (increased quantity/original quantity) × original delivery period, subject to the minimum 30-day rule.

Which organisations are eligible to supply VDR equipment to the defence

Bidders must have provided similar VDR products to Central/State Govt or PSUs for at least one year prior to bid opening; primary product value should meet criteria in case of bunch bids; OEM authorization is required for distributors.

What is required for OEM authorization in this defence bid

Submit an OEM/Original Service Provider authorization with name, designation, address, email, and phone number, demonstrating eligibility to supply the Voyage Data Recorder; ensure the distributor has proper authorization from the OEM.

What standards or certifications are expected for VDRs in this tender

While not explicit, bidders should align with defence-grade VDR expectations, include any relevant certifications, and demonstrate compliance with applicable maritime and safety standards as part of technical documentation.