GEM

BHEL Gear Oil Procurement ISO VG-320 IS 8406-1993 2025 Tender India

Bid Publish Date

26-Nov-2025, 9:52 am

Bid End Date

06-Dec-2025, 10:00 am

Location

VELLORE , TAMIL NADU

Progress

Issue26-Nov-2025, 9:52 am
AwardPending
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Quantity

840

Bid Type

Single Packet Bid

Key Highlights

  • • Exact product: industrial gear oil, ISO VG-320 grade
  • • Standard compliance: IS 8406-1993 explicitly referenced
  • • Quantity variation clause: ±25% during contract and currency
  • • Delivery-time formula: (additional quantity ÷ original quantity) × original delivery period with minimum 30 days
  • • ATC/ATD: Buyer uploaded ATC document; review for acceptance terms
  • • BOQ: No items listed, indicating bulk or ready-to-ship supply rather than granular line items
  • • EMD: Not disclosed in data; confirm amount and mode of payment
  • • Brand/OEM: Not specified; confirm any brand-specific requirements in ATC

Categories 10

LUBRICATING OILS MACHINE OIL LUBRICANT LUBE OIL CONING OIL PHOTOGRAPHIC CAMERAS LUBRICANT PRODUCT MOBIL OIL GEAR GEAR OIL

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for industrial gear oil meeting ISO VG-320 grade and compliant with IS 8406-1993. The procurement scope covers supply of gear oil to satisfy machinery lubrication needs of the Department Of Heavy Industry, India. No BOQ quantity or start/end dates are disclosed. Key differentiators include adherence to the IS 8406-1993 standard and potential quantity variations up to 25% under option clauses. Bidders should assess lead times and supply readiness to align with variable demand windows. This tender requires precise specification conformance and reliable supply capacity for ongoing maintenance.

Technical Specifications & Requirements

  • Product category: Industrial gear oil
  • Grade/standard: ISO VG-320 with IS 8406-1993 compliance
  • Brand/OEM requirements: Not specified
  • Quantity flexibility: Option to increase/decrease up to 25% of bid quantity at contract placement and during currency, with delivery extension formula: (additional/original) × original delivery period, minimum 30 days
  • Delivery linkage: Delivery period linked to last date of original delivery order; extended delivery period governed by option clause
  • Quality/compliance: Conformance to governmental procurement standards; no explicit testing regime described
  • BOQ status: No items listed; no scope for itemized sequencing
  • EMD/price details: Not disclosed in data; bidders should prepare typical bid security per organization norms

Terms, Conditions & Eligibility

  • EMD: Not disclosed in provided data; bidders should verify current EMD requirements with BHEL
  • Delivery: Original delivery period and option-based extensions governed by clause; minimum extension time 30 days
  • Payment terms: Not specified in data; bidders should reference standard BHEL government tender payment norms
  • Experience: Not explicitly listed; bidders should demonstrate lubrication oil supply experience to industrial customers
  • Documentation: GST, PAN, experience certificates, financial statements, and supplier qualification documents typically required
  • Warranty/penalties: Not specified in data; bidders should seek clarity on penalties or performance bonds in ATC
  • Special clauses: Right to adjust quantity by ±25%; delivery timing aligned to last delivery order date

Key Specifications

  • Product: industrial gear oil

  • Grade: ISO VG-320

  • Standards: IS 8406-1993

  • Quantity: ±25% variation; delivery timelines tied to original order date

  • Delivery: contingent on last delivery order date; extension rules apply

  • Quality: general conformity with government procurement standards; testing details not provided

Terms & Conditions

  • Option clause allows ±25% quantity variance and extension of delivery period

  • IS 8406-1993 compliance required for gear oil

  • EMD, payment terms, and delivery schedules to be clarified in ATC

Important Clauses

Delivery & Quantity Variation

Up to 25% increase/decrease in bid quantity at contract placement and during contract currency; delivery period extended proportionally, minimum 30 days

Payment Terms

Payment terms not specified in data; bidders should refer to ATC for milestones and progress payments

Penalties/Liquidated Damages

Penalties not specified in data; ATC will define LD or performance bond requirements

Bidder Eligibility

  • Demonstrated supply of industrial gear oils to large institutions

  • Compliance with IS 8406-1993 and ISO VG-320 standards

  • Financial strength to meet bid security and delivery commitments

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Bharat Heavy Electricals Limited (bhel)

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Posted: 15 February 2025
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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating lubrication oil supply

4

Financial statements (last 2–3 years)

5

Bid security/EMD documents as per ATC

6

Technical compliance certificates for IS 8406-1993 / ISO VG-320

7

OEM authorizations (if OEM-specified), otherwise manufacturer confirmation

8

Any other standard tender documents requested in ATC

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for BHEL gear oil tender IS 8406-1993 2025 in India

Bidders must submit GST, PAN, experience certificates, and financial statements, along with EMD as per ATC. Ensure IS 8406-1993 and ISO VG-320 compliance, and provide OEM authorizations if required. The ATC defines delivery and payment terms; review the option clause permitting ±25% quantity changes.

What documents are required for gear oil tender submission in India

Submit GST certificate, PAN, 2–3 years of financial statements, experience certificates for similar lubrication oil supply, EMD documents, technical bid and OEM authorizations if specified, plus any IS/ISO compliance certificates per ATC.

What are the technical specifications for IS 8406-1993 gear oil

Oil must be IS 8406-1993 compliant with ISO VG-320 grade; check ATC for any viscosity or additive requirements, and ensure compatibility with industrial gear systems used by BHEL under the Department of Heavy Industry.

What is the delivery period and quantity variation in this tender

Delivery follows the last date of the original delivery order; quantity may vary ±25% at contract and during currency with proportional delivery extension, minimum 30 days; confirm extended period calculations in ATC.

What are the payment terms for BHEL gear oil supply contract

Payment terms are not specified in the data; bidders should reference ATC for milestones and payment schedule, including any advance, milestone, or COD provisions and payment timelines post-delivery.

What are the eligibility criteria for lubrication oil supply bidders

Eligibility requires demonstrated lubrication oil supply experience to similar industrial setups, IS 8406-1993/ISO VG-320 compliance, financial stability evidenced by statements, GST and PAN validity, and the ability to meet delivery commitments under option clauses.

How does the option clause affect order quantities and delivery

The purchaser may increase/decrease bid quantity by up to 25% at contract, and during currency; extended delivery time is calculated as (additional/original) × original delivery period with a minimum of 30 days.

What standards and OEM requirements are specified for gear oil

The tender requires IS 8406-1993 compliance and ISO VG-320 grade; OEM authorizations may be required if specified in ATC, ensuring product authenticity and warranty coverage per supplier terms.