GEM

Indian Army Department Of Military Affairs Security Equipment Tender India 2025

Bid Publish Date

13-Dec-2025, 11:40 am

Bid End Date

23-Dec-2025, 12:00 pm

Location

JALANDHAR , PUNJAB

Progress

Issue13-Dec-2025, 11:40 am
AwardPending
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Quantity

1719

Category

10309590

Bid Type

Two Packet Bid

Key Highlights

  • • Depot sample conformity required with BOO verification
  • • 12-month comprehensive warranty with signed certificate
  • • Option clause enables up to 25% quantity increase at contracted rates
  • • Delivery period adjusted with minimum 30 days integration
  • • Independent quality vetting by Depot Board of Officers
  • • Original EMD must reach buyer by bid opening date
  • • LD at 0.5% per week, capped at 10% of contract value
  • • Risk & Expense clause governs late/defective delivery
  • • No explicit tender ID or dates disclosed in data

Categories 14

STEEL SHEET DOORS SILICON CARBIDE MOBIL OIL EYE SHIELDS ABRASIVE PAPERS BAR EMERY ABRASIVES AND ABRASIVE MEDIA LUBE OIL BOLTS HARDWARE AND FASTENERS ASBESTOS FERROUS ALLOY SUPPLY

Tender Overview

Indian Army invites bids for security equipment under the Department of Military Affairs. The scope references depot sample adherence, with 12-month warranty and an option to increase quantities by up to 25% at contracted rates. Bidders should verify depot samples at their own expense prior to bid submission. The contract includes a robust risk-and-expense clause and Liquidated Damages at 0.5% per week up to a maximum of 10% of contract value. The bid requires physical inspection and independent quality vetting, with clear responsibility on the bidder to align deliveries to depot requirements. This procurement emphasizes compliance with the depot’s quality standards and sample conformity, ensuring consistent supply quality through delivery and post-delivery support.

Technical Specifications & Requirements

  • Depot sample conformity: Items to match depot sample ascertained by BOO post-award and before bulk supply.
  • Warranty: 12 months for all scheduled items; certificate to be submitted on official letterhead.
  • Delivery & option clause: Quantity may increase up to 25% during contract at original rates; delivery period adjusted with a minimum of 30 days when extended. Deemed delivery schedule begins after the last delivery order date.
  • Quality assurance: Independent Board of Officers to vet quality; depot employs transparent inspection procedures.
  • EMD/Original documents: Original EMD to be received by the buyer by bid opening date; undertaking of document genuineness required.
  • Risk & Expense: Buyer may enforce LD due to late/defective delivery; SLA terms may apply.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in available data; ensure submission with bid as per terms.
  • Delivery timelines: Flexible delivery linked to quantity option; adherence to original or revised delivery periods.
  • Payment terms: Not specified in available data; bidders should anticipate standard government terms.
  • Warranty: 12-month warranty required; warranty certificate with stamp to be submitted.
  • ATC/LIQUIDATED DAMAGES: LD at 0.5% per week; max 10% of contract value; SLA applicability if defined.

Key Specifications

  • Depot sample conformity to be verified by BOO

  • Warranty: 12 months for all items

  • Delivery clause: 25% quantity variation permissible

  • Quality vetting by independent Board of Officers

  • Original EMD to be delivered by bid opening date

  • LD: 0.5% per week up to 10% of contract value

  • Risk & Expense clause governs non-delivery or delays

Terms & Conditions

  • EMD submission required by bid opening

  • 12-month warranty with stamped certificate

  • Depot sample verification and quality vetting

  • 25% quantity variation at contracted rates

  • LD for delays capped at 10% of contract value

Important Clauses

Payment Terms

Payment terms not fully disclosed; bidders should anticipate standard government terms and ensure submission of compliant invoices after delivery.

Delivery Schedule

Delivery period can be extended with a 25% quantity increase; extended period is calculated with a minimum 30 days and aligned to original delivery window.

Penalties/Liquidated Damages

LD at 0.5% per week, not to exceed 10% of contract value; SLA terms may apply for service-based items.

Bidder Eligibility

  • Experience in supplying security-related equipment to government entities

  • Bay 3+ years of relevant procurement experience

  • Financial stability evidenced by two most recent audited statements

Past Similar Tenders (Historical Results)

3 found

10482380,10448205,10460726,10443083,10447591,10462256,10461450,10460984,10441630,10445271,10442630,

Indian Army

JALANDHAR, PUNJAB

Posted: 19 September 2025
Closed: 29 September 2025
GEM

10439082,10485306,10440591,10439061,10440320,10440690,10449621,10461216,10445960,10461221,10455211,

Indian Army

JALANDHAR, PUNJAB

Posted: 19 September 2025
Closed: 29 September 2025
GEM

10412615,10546987,10536870,10596984,10413934,10414234,10411331,10410957,10410925,10418447,10409325,

Indian Army

JALANDHAR, PUNJAB

Posted: 12 September 2025
Closed: 22 September 2025
GEM

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10412898 G2 10412898 9510-000028 STEEL BAR CARBON HOT ROLLED ROUND 32mm 29 kg sdivyanshu@223 60
2 10409323 G1 10409323 5305-002701 SCREW WOOD SLOTTED CSK HEAD MILD STEEL N 756 number sdivyanshu@223 60
3 10409841 G1 10409841 5306-000749 BOLTS METRIC B/S CUP HD SQ NECK U/M HEX 187 number sdivyanshu@223 60
4 10411531 G1 10411531 5340-000893 HINGES BRASS BUTT 25MM 114 number sdivyanshu@223 60
5 10416540 G2 10416540 9515-000033 STEEL SHEET CARBON GALVANISED PLAIN 1800 73 kg sdivyanshu@223 60
6 10308586 H9 10308586 8305-000135 CLOTH ASBESTOS 1.6MM THICK 17 kg sdivyanshu@223 60
7 10411190 H1 10411190 5350-000034 ABRASIVE POWDER EMERY OR CORUNDUM I.S.GR 68 kg sdivyanshu@223 60
8 10413053 H1(B) 10413053 5350-000072 Abrasive Paper Silicon Carbide Grade D i 54 number sdivyanshu@223 60
9 10309590 K6 10309590 7330-001295 PARAT LARGE STAINLESS STEEL 29 number sdivyanshu@223 60
10 10308333 K5 10308333 7920-000015 BROOM BASINE 570 GMS 18 number sdivyanshu@223 60
11 10308695 K5 10308695 4240-000011 EYE SHIELD FOR SPRAYING DDT 45 number sdivyanshu@223 60
12 10307693 K6 10307693 7310-000011 PUMP KEY STOVE OIL W/L NO-100 172 number sdivyanshu@223 60
13 10384978 K7 10384978 IKG/PIE-1656 NIPPLE GREASE 3MM 125 number sdivyanshu@223 60
14 10307974 J1 10307974 5120-000332 HANDLE MAMOOTIES 915MM 32 number sdivyanshu@223 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar deployments

4

Financial statements for last 2-3 years

5

EMD submission document (paid or online receipt)

6

Technical bid documents and compliance certificates

7

OEM authorization or authorized distributor certificate

8

Warranty certificate template and stamp

9

Undertaking of document genuineness

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid in the Indian Army security equipment tender 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, technical bid, OEM authorizations, and a stamped warranty certificate. Ensure depot sample conformity verified by BOO, and provide an undertaking of document genuineness. Adhere to the 12-month warranty requirement and LD rules.

What documents are required for depot sample conformity bidding?

Required documents include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD receipt, technical bid, OEM authorization, and a signed warranty certificate. These ensure eligibility for depot sample verification and quality compliance before bulk supply.

What are the warranty and quality assurance requirements in this tender?

The contract mandates a 12-month warranty for all items, with a warranty certificate on official letterhead. Quality is vetted by an independent Board of Officers, and depot samples must match the depot’s standard before bulk supply is released.

What is the delivery and quantity variation clause in this bid?

Up to 25% additional quantity can be ordered at contracted rates. Delivery periods extend from the last original date with a minimum of 30 days for extended delivery. The option ensures flexibility to meet Army demand without renegotiation.

How are Liquidated Damages calculated in this tender?

LD is 0.5% per week of the delayed portion, capped at 10% of contract value. SLA terms may apply if specified; damages accrue for late or defective delivery, ensuring timely fulfillment of supply contracts.

What is required for EMD submission and its timing?

An original EMD copy must reach the buyer by the bid opening date. Ensure the paid EMD or online receipt is included with the bid package to avoid disqualification due to late delivery of the security deposit.

What are the key eligibility criteria for bidders in this procurement?

Eligible bidders need prior government-type experience in security equipment, at least 3 years in similar projects, and demonstrated financial stability via audited statements. OEM authorizations or authorized distributorships are typically required for compliance.

Where can bidders verify depot samples before bidding?

Bidders should personally inspect depot samples at the depot premises at their own expense before bid submission. The depot conducts transparent inspections with independent vetting by the Board of Officers to ensure conformity.