GEM

Hindustan Aeronautics Limited procurement Tender 2025 – Defence Production 50% quantity option Shelf Life 85%

Bid Publish Date

29-Oct-2025, 3:49 pm

Bid End Date

18-Dec-2025, 8:00 pm

Latest Corrigendum Available

Progress

Issue29-Oct-2025, 3:49 pm
Corrigendum12-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

41325

Category

2600-3

Bid Type

Two Packet Bid

Categories 19

ANCHOR NUTS RUBBER GASKET ALIGNMENT JIG ANGLE SEALING RING ELBOW MISCELLANEOUS FASTENERS BELOW THE HOOK DEVICE FILTER RETAINERS EYELET AXIAL SEAL CABLE RING PIN BUSH COUPLING SLEEVE FLAP VALVES HYDRAULIC PART GASKETS AND SEALS RIVETS

Tender Overview

Hindustan Aeronautics Limited (HAL) under the Department of Defence Production invites bidders for a vendor code creation process linked to a multi-item procurement catalog. The scope emphasizes administrative readiness rather than a single product, with an emphasis on the ability to handle flexible quantities and supply chain compliance. Key differentiators include the option to adjust order quantity by up to 50%, and mandatory documentation for onboarding through GeM, including GST and bank details. Location and exact item scope are not disclosed, but the catalog lists numerous MS and SP/ NAS item codes suggesting a complex aerospace-grade components framework. The tender requires strict adherence to shelf-life conditions and GST invoice uploads, signaling high compliance and traceability standards.

Technical Specifications & Requirements

  • Shelf life: minimum usable shelf life of 85% at the time of supply
  • Quantity flexibility: option to increase/decrease ordered quantity up to 50% during contract and delivery periods
  • Invoicing: mandatory upload of GST invoice scan and GST portal payment screenshot on GeM portal
  • Vendor onboarding: submission of onboarding documents (PAN, GSTIN, cancelled cheque, EFT mandate certified by bank)
  • Documentation: GeM bid submission must include specified vendor-code creation documents
  • Catalog context: 40 items in BOQ with unspecified unit quantities but indicates a broad item mix (MS/NAS/SP/TB codes)
  • Delivery terms: extended delivery time calculations apply when option clause is exercised, with minimum 30 days
  • Compliance: bidders must adhere to the option clause and delivery recalculations

Terms, Conditions & Eligibility

  • EMD/guarantee: Not explicitly specified in the public data; bidders must submit standard vendor onboarding documents (PAN, GST, Cancelled cheque, EFT mandate)
  • Option clause: quantity may vary by up to 50% at contract placement and during currency
  • Shelf life: minimum 85% usable shelf life on receipt
  • GST invoicing: upload GST invoice and GST portal payment screenshot during GeM invoicing
  • Onboarding: mandatory submission of vendor-code creation documents for registration
  • Delivery extension: extended delivery period calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period with a minimum of 30 days

Key Specifications

  • Shelf life requirement: minimum usable shelf life 85% at delivery

  • Quantity variation: up to 50% adjustment of order quantity

  • Invoicing: GST invoice scanned copy plus GST portal payment screenshot required

  • Vendor onboarding: submit PAN, GSTIN, Cancelled cheque, and EFT Mandate certified by bank

  • BOQ: 40 items with unspecified quantities; procurement covers multiple MS/NAS/SP codes indicating aerospace-grade parts

  • Delivery terms: extended delivery calculations based on quantity changes; minimum 30 days

  • Compliance: adherence to GeM processes for supplier registration and bid submission

Terms & Conditions

  • Key term: up to 50% quantity variation during and after contract

  • Key term: 85% minimum shelf life on receipt

  • Key term: mandatory GST invoice upload and GST payment screenshot

Important Clauses

Payment Terms

GST invoicing via GeM; payment confirmation evidenced by GST portal screenshot; no explicit EMI/advance terms disclosed

Delivery Schedule

Delivery period adjustable with option clause; calculated extension formula with minimum 30 days

Penalties/Liquidated Damages

Not disclosed in data; vendors should comply with delivery extensions and shelf-life commitments

Bidder Eligibility

  • Submit PAN and GSTIN with GST portal credentials

  • Provide cancelled cheque and EFT mandate certified by bank

  • Demonstrate ability to manage quantity variations up to 50% and meet shelf-life requirements

  • Register under GeM with vendor-code creation documents

Bill of Quantities (BOQ) 40 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 2600-3 LOCKING PIN 7,600 pieces ashish.varma 120
2 AN960PD916 ALT AN960-716L WASHER 4,000 pieces ashish.varma 120
3 LN9182-2-4 CABLE SHOE 200 pieces ashish.varma 120
4 LN9198-2414BF RIVET 800 pieces ashish.varma 120
5 LN9240-5X2 GROMMET 700 pieces ashish.varma 120
6 LN94-20015 COTTER PIN 280 pieces ashish.varma 120
7 MKM2031-040 ANCHOR NUT 190 pieces ashish.varma 120
8 MS16562-228 CLAMPLING SLEEVE 100 pieces ashish.varma 120
9 MS16562-24 SLEEVE. 100 pieces ashish.varma 120
10 MS16562-44 CLAMPING SLEEVE 350 pieces ashish.varma 120
11 MS16625-1087 SPLIT PIN 760 pieces ashish.varma 120
12 MS16625-1118 RETAINING RING INNER 80 pieces ashish.varma 120
13 MS16625-1125 SPLIT PIN 120 pieces ashish.varma 120
14 MS16625-3125 LOCK PLATE 70 pieces ashish.varma 120
15 MS17825-3 NUT 10,000 pieces ashish.varma 120
16 MS20002-24 WASHER 160 pieces ashish.varma 120
17 MS20002C6 WASHER 470 pieces ashish.varma 120
18 MS20253P2-265 HINGE PIN 80 pieces ashish.varma 120
19 MS20392-2C27 CLEVIS PIN 50 pieces ashish.varma 120
20 MS20392-3R23 PIN 55 pieces ashish.varma 120
21 MS20470A8-6 UNIVERSAL RIVET 640 pieces ashish.varma 120
22 MS20761D16 ELBOW 45 DEGREE 50 pieces ashish.varma 120
23 MS20819-12K SUPP.SLEEVE, PIPE CONN. 240 pieces ashish.varma 120
24 MS21919WDG2 CLAMP 360 pieces ashish.varma 120
25 MS24665-1010 SPLIT PIN 100 pieces ashish.varma 120
26 MS24665-155 SPLIT PIN 670 pieces ashish.varma 120
27 MS24665-69 SPLIT PIN 1,100 pieces ashish.varma 120
28 MS24693-47 SCREW 220 pieces ashish.varma 120
29 MS24693S30 SCREW 2,360 pieces ashish.varma 120
30 MS24693-S53 SCREW 400 pieces ashish.varma 120
31 MS24694-8 ALT MS24694S8 CSK.BOLT 200 pieces ashish.varma 120
32 MS24694S3 SCREW 720 pieces ashish.varma 120
33 MS29513-221 O-RING 250 pieces ashish.varma 120
34 MS35206-228 SCREW 200 pieces ashish.varma 120
35 MS51958-64 SCREW 550 pieces ashish.varma 120
36 NAS1921B04S04 RIVET 5,800 pieces ashish.varma 120
37 SP122-N WASHER 100 pieces ashish.varma 120
38 SP125-J WASHER 350 pieces ashish.varma 120
39 SP18D ALT SP18E WASHER 350 pieces ashish.varma 120
40 TC106M ALT TC106 ANGLE SUPPORT 500 pieces ashish.varma 120

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Required Documents

1

Certificate (Requested in ATC)

2

OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria

3

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

4 Updates
#1

Update

12-Dec-2025

Extended Deadline

18-Dec-2025, 8:00 pm

Opening Date

18-Dec-2025, 8:30 pm

#2

Update

02-Dec-2025

Extended Deadline

11-Dec-2025, 8:00 pm

Opening Date

11-Dec-2025, 8:30 pm

#3

Update

29-Nov-2025

Extended Deadline

06-Dec-2025, 8:00 pm

Opening Date

06-Dec-2025, 8:30 pm

#4

Update

19-Nov-2025

Extended Deadline

29-Nov-2025, 8:00 pm

Opening Date

29-Nov-2025, 8:30 pm

Frequently Asked Questions

How to bid HAL defence production tender with 50% quantity option?

Bidders should register on GeM, obtain vendor code, submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate. Ensure capability to absorb a ±50% quantity variation and meet shelf-life of at least 85% on delivery. Upload GST invoice and GST payment screenshot during bid submission.

What documents are required for HAL vendor-code onboarding in India?

Required documents include PAN card, GSTIN certificate, cancelled cheque, and EFT mandate certified by the bank. Also provide GeM registration details and any OEM authorizations if applicable, to establish financial and technical credibility for aerospace-grade procurement.

What are the technical shelf-life requirements for HAL parts tender?

All supplied parts must have a usable shelf life of at least 85% at the time of receipt. This ensures long-term usability upon delivery and minimizes stock obsolescence, aligning with HAL’s logistics planning for defence production.

How does quantity variation affect delivery timelines in HAL tender?

If the order quantity changes by up to 50%, the delivery period calculations adjust using the formula: ( Increased quantity ÷ Original quantity ) × Original delivery period, with a minimum extension of 30 days. This ensures feasible scheduling for component-heavy procurement.

What are the GST invoicing requirements for GeM submissions in this tender?

Submit a scanned GST invoice and a GST portal screenshot confirming GST payment. This ensures compliance with GeM financial controls and enables timely processing of the vendor’s payment upon contract award.

What is the procurement scope in HAL’s 40-item BOQ?

BOQ lists 40 items across MS/NAS/SP codes with no explicit unit quantities provided in public data. Bidders should prepare for a broad, technically diverse catalog and align supply capability with aerospace-grade standards and supplier registrations.

When can HAL extend delivery deadlines under the option clause?

Delivery extensions follow the option clause, applying the extended time formula after last date of the original/extended delivery order. The minimum extension is 30 days, ensuring suppliers can scale production for larger or additional orders.

What is required to meet vendor eligibility for GeM bidder registration?

Eligibility requires on-boarding documents (PAN, GSTIN, cancelled cheque, EFT mandate), GeM registration, and the ability to demonstrate compliance with shelf-life and quantity variation requirements. OEM authorizations may be necessary for certain MS/NAS/SP parts.

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