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Indian Institute Of Technology West Delhi Polishing Machine Tender 2025 – Installation, Testing, Commissioning & Service Centre Requirements

Bid Publish Date

13-Dec-2025, 1:34 pm

Bid End Date

03-Jan-2026, 2:00 pm

Location

WEST DELHI , DELHI

Progress

Issue13-Dec-2025, 1:34 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 7

GOLD MEDAL BUFFS POLISHING MACHINE GEMS AND JEWELLERY MACHINE AUTOMOTIVE CLEANERS SILVER TIP

Tender Overview

The Indian Institute Of Technology (IIT) in West Delhi (110008) invites bids for a Polishing Machine to be supplied, installed, tested, commissioned, and accompanied by operator training and statutory clearances if required. The scope includes delivery to West Delhi, site installation, and post-installation training, with OEM warranty certificates due at delivery. A flexible quantity clause allows up to 25% quantity variation, at contracted rates, throughout the contract term, creating a need for scalable procurement planning. The tender emphasizes after-sales support and service-center presence in the consignee state.

Technical Specifications & Requirements

  • Product: Polishing Machine (as per title).
  • Scope: Supply, Installation, Testing, Commissioning, and Operator Training; statutory clearances if any.
  • Warranty: OEM warranty to be submitted at delivery; warranty covers rectification during the guarantee period.
  • Service & Support: Functional service center required in the consignee state; establishment within 30 days of award if not existing; documentary evidence of service capability required.
  • Option Clause: Quantity may be increased/decreased by up to 25% at contract rates; delivery timeline adjustments based on extended quantity calculations.
  • Training & Documentation: Training of operators and maintenance guidance included; installation, commissioning, and testing to be completed per agreement.
  • Terms: Delivery period and extended delivery time governed by option clause; minimum 30 days for added time if applicable.

Terms & Eligibility

  • Eligibility: Bidder must ensure functional service center coverage in the state of the consignee; post-award service commitments verified with evidence.
  • Payment & Delivery: Delivery terms align with option-based quantity changes; payment terms to be defined in the purchase order; final acceptance on goods post-installation.
  • Documentation: OEM warranty certificates, service-center details, and installation/training plan to be provided at bid submission; compliance with after-sales service norms is mandatory.

Key Specifications

  • Product name: Polishing Machine

  • Delivery location: West Delhi, Delhi-110008

  • Scope: Supply, Installation, Testing, Commissioning, Training

  • Warranty: OEM warranty to be submitted at delivery

  • Service centers: Functional center in consignee state; establish within 30 days if not existing

  • Option clause: ±25% quantity variation at contracted rates

Terms & Conditions

  • Option clause allows 25% quantity variation during contract term

  • Delivery period starts after last date of original delivery order

  • OEM warranty certificates must be submitted at delivery

  • Service centers required in consignee state; establishment within 30 days

  • Post-installation training and statutory clearances, if any, are included

Important Clauses

Payment Terms

Payment terms to be clarified in purchase order; supplier must provide service-center evidence and warranty certificates at delivery

Delivery Schedule

Delivery timeline linked to order and extended delivery period under option clause; additional time formula is (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

LD clauses not explicitly stated; penalties may apply as per contract terms for delayed delivery or non-compliance with warranty/service obligations

Bidder Eligibility

  • Functional service centre in the State of the consignee or plan to establish within 30 days

  • Evidence of OEM authorization for Polishing Machines

  • Financial stability and prior experience with similar equipment supply/maintenance

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar polishing machinery supply/maintenance

4

Financial statements or solvency certificate

5

EMD/Security deposit documents if applicable

6

Technical bid documents and compliance statement

7

OEM authorization or authorized dealer certificate

8

Service center establishment proof or detailed plan

9

Warranty certificates and after-sales support plan

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the polishing machine tender in West Delhi IIT 2025?

Bidders must meet eligibility criteria including OEM authorization, GST, PAN, and financial proofs; submit technical bid with installation plan, training approach, and OEM warranty; provide service-center evidence and follow the option clause for quantity variations up to 25% at contracted rates.

What documents are required for IIT West Delhi polishing machine bid?

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD documents, OEM authorization, installation and training plan, and OEM warranty certificates; service-center proof or plan must be provided.

What are the warranty and after-sales terms for the polishing machine?

OEM warranty certificates must be submitted at delivery; warranty covers rectification during the guarantee period; seller must maintain a service center in the consignee state or establish one within 30 days; post-installation training is included.

What is the delivery flexibility under the option clause for this tender?

Quantities may be increased or decreased by up to 25% at contracted rates; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the critical eligibility criteria for service centers in this bid?

Bidder must have a functional service center in the consignee state's area or commit to establishing one within 30 days of award; documentary evidence of service capabilities is required at bid submission.

How is payment terms structured for the IIT West Delhi polishing machine contract?

Payment terms will be defined in the purchase order; typically linked to delivery, acceptance, and commissioning milestones; ensure submission of OEM warranties and service capability documentation prior to payment release.

What are the installation, testing, and training expectations for bidders?

Scope includes installation, testing, commissioning, and operator training; training must cover operation and basic troubleshooting; ensure compliance with IS standards where applicable and provide installation/commissioning plan in bid.

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