GEM

Chhattisgarh Technical Education Department Kawardha File/Folder Tender 2025 ISO/IS 550 Compliant 2025

Bid Publish Date

13-Dec-2025, 1:35 pm

Bid End Date

23-Dec-2025, 2:00 pm

Value

₹4,000

Location

KAWARDHA , CHHATTISGARH

Progress

Issue13-Dec-2025, 1:35 pm
AwardPending
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Quantity

200

Bid Type

Single Packet Bid

Tender Overview

The procurement is issued by the Technical Education Department of Chhattisgarh for the purchase of File/Folder (V3) items in KAWARDHA, CHHATTISGARH 491336. Estimated value is ₹4,000.00 with a flexible quantity clause allowing up to 25% increase/decrease at contracted rates. Pre-dispatch inspection is required at seller premises, with inspection logistics and external labs borne by the Buyer. The contract accommodates scope expansion during the currency and mandates a delivery timeline linked to the original delivery period, ensuring disciplined delivery planning.

Technical Specifications & Requirements

  • No itemized technical specifications are provided in the BOQ. Tender emphasizes general compliance with delivery and inspection terms rather than product-specific performance.
  • Key terms include: option clause for quantity uplift, delivery period calculation, and inspection regime (pre-dispatch inspection by Buyer/authorized agency).
  • Inspection process requires notification by the seller and readiness for inspection within 7 days of email, with external testing costs borne by the Buyer. In-house testing facilities are to be provided by the seller at no cost.
  • GST considerations: bidder bears GST implications; reimbursement as per actuals or applicable rate, up to quoted GST percentage.
  • No BOQ items; procurement category focuses on file/folder products and associated compliance steps.

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery period follows a defined calculation and minimum 30 days.
  • Financial Standing: Bidder must not be under liquidation or similar proceedings; an undertaking to this effect must be uploaded.
  • GST: Bidders responsible for applicable GST; reimbursement limited to actuals or as per the lower of actuals or quoted rate.
  • Inspection: Pre-dispatch inspection at Seller premises; external lab charges borne by Buyer; ready-for-inspection notice required; 7-day inspection window.

Key Specifications

  • Product/service names: File/Folder (V3) category

  • Estimated value: ₹4,000.00

  • Delivery terms: Delivery period linked to original delivery order; extended period based on option clause

  • Inspection: Pre-dispatch inspection at seller premises; external lab/testing charges borne by Buyer

  • GST: Reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST %

  • No BOQ items; no itemized technical specs provided

Bidder Eligibility

  • Not under liquidation or court receivership

  • Ability to undertake delivery with up to 25% quantity variation

  • Compliance with GST and pre-dispatch inspection requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (if any; applicable to file/folder procurement)

4

Financial statements (latest, to assess ability to deliver under 25% quantity change)

5

EMD/Security deposit (as per tender terms — not explicitly stated, prepare if required by GTE terms)

6

Technical bid documents (specifying compliance with pre-dispatch inspection process)

7

OEM authorizations (if applicable to brand/file category)

8

Any statutory filings or declarations (no liquidation/court proceedings undertaking)

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for file folder tender in Kawardha 2025

Bidders should prepare GST registration, PAN, and experience certificates, then submit technical bid with pre-dispatch inspection plan. Ensure awareness of the 25% quantity option, delivery timelines tied to original orders, and the responsibility for inspection charges by the Buyer. Provide clear delivery milestones.

What documents are required for Kawardha file folder tender

Submit GST certificate, PAN, recent financial statements, and experience certificates. Include an undertaking confirming no liquidation, and any OEM authorizations if applicable. Technical bid must address pre-dispatch inspection readiness and comply with external lab testing terms as specified.

What is the expected delivery timeline for this procurement

Delivery periods align with the original delivery order, with potential extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. This means flexible scheduling but requires prompt readiness for inspection within seven days of notice.

What is the EMD or security requirement for this tender

EMD details are not explicitly stated in the summary; bidders should prepare to submit an EMD as per GTE terms or an undertaking if required. Ensure readiness for possible security deposit as per buyer’s standard practices in file/folder tenders.

What are the GST implications for bidders in Kawardha

Bidder bears GST; reimbursement will be the actual GST or the lower of the quoted GST percentage, whichever is applicable. Prepare accurate GST calculations and include GST certificates to support claims during payment processing.

What inspection process is required before dispatch

Pre-dispatch inspection occurs at seller premises, with charges borne by Buyer for external labs. Seller to notify readiness; the Buyer or authorized agency will conduct inspection and may reject non-conforming goods prior to shipment.

Are there any quantity adjustment rights in this tender

Yes, the Purchaser may modify quantity by up to 25% during contract placement and currency. The extended delivery time will be proportionally calculated, with a minimum extension of 30 days unless original delivery period exceeds that.

What is the procurement category for this tender in Chhattisgarh

This is a File/Folder (V3) procurement under the Technical Education Department, Kawardha, with a nominal estimated value of ₹4,000.00 and a flexible delivery/inspection framework rather than a specification-driven product.