GEM

Indian Oil Corporation Limited Haulage & Housekeeping Tender Ernakulam Kerala 2025 IOCL Quilon HHK 3-year

Bid Publish Date

24-Nov-2025, 5:42 pm

Bid End Date

18-Dec-2025, 6:00 pm

EMD

₹3,57,000

Value

₹14,26,78,940

Location

ERNAKULAM , KERALA

Latest Corrigendum Available

Progress

Issue24-Nov-2025, 5:42 pm
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Contract duration explicit: 3 years
  • • EMD amount clearly stated: ₹357,000
  • • 25% contract quantity/duration variation allowed
  • • Excess settlement option for invoicing with supporting docs
  • • EMD exemptions for government/PSU and MSEs with Udyam registration
  • • Single-site HHK and haulage scope at IOCL Quilon Bottling Plant
  • • No BOQ items; emphasis on service-based engagement
  • • ATC and scope file attachments govern terms and SOW

Categories 17

NON CLINICAL SERVICE LORRY CLEANING WORK ROAD CARGO TRANSPORT TRANSPORTER SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ALCOHOLIC BEVERAGES CONTRACT OF TRANSPORTATION HAULAGE OTHER SERVICE HOUSEKEEPING SERVICES MINERAL ACCOMMODATION HOSPITALITY RELATED SERVICES AROMATIC SPIRIT

Tender Overview

The Indian Oil Corporation Limited (Marketing Division) in Ernakulam, Kerala invites bids for Haulage & Housekeeping (HHK) services at the IOCL Quilon Bottling Plant under a combined haulage and housekeeping scope. The contract covers a 3-year period with a total estimated value of ₹142,678,947.55 and an EMD of ₹357,000. Unique terms include a flexible quantity/duration variation up to 25% at contract award and post-issue, and an excess settlement option allowing added charges up to a defined percentage with mandatory supporting documents. This procurement targets vendors capable of integrating HHK with transport/logistics support for bottling operations in a critical downstream facility.

Key differentiators include the joint HHK and haulage scope at a single IOCL site, a defined 3-year tenure, and the option to adjust contract scope by up to 25% while ensuring alignment to the organization’s operational cadence. Bidders must prepare for formalities tied to government procurement practices and adhere to the specified EMD exemptions for eligible entities. The BOQ shows no items listed, signaling a broad service-based engagement rather than discrete line items.

This tender is positioned as a structured facility service contract requiring robust compliance, operational reliability, and clear invoicing aligned with excess settlement rules.

Technical Specifications & Requirements

  • Contract scope: Haulage and Housekeeping services at IOCL Quilon Bottling Plant, Ernakulam, Kerala.
  • Contract duration: 3 years.
  • Estimated value: ₹142,678,947.55.
  • EMD: ₹357,000.
  • Bid clauses: 25% variation in quantity or duration at bid/award; post-issue adjustment limited to 25%.
  • Excess settlement: Additional charges permitted up to a defined percent, with mandatory supporting documentation during invoice submission.
  • Exemptions: EMD exempt for government organizations, PSUs, MSEs under MSMED/Udyam registration; JV/subsidiaries of IOCL may be exempt.
  • SOW/ATC: Refer to uploaded ATC and file attachments for scope of work.
  • BOQ status: No itemized BOQ; indicates service-based engagement rather than discrete goods.

Terms, Conditions & Eligibility

  • EMD amount: ₹357,000; exemptions apply to specified entities (GOVT/PSU, MSEs with Udyam registration).
  • Contract period: 3 years; option clause allows up to 25% adjustment.
  • Excess settlement: Additional charges up to a specified percentage with documentation.
  • Eligibility notes: MSE exemption criteria; IOCL subsidiary/JV exemptions possible.
  • Key documents: ATC/file attachments contain scope; ensure submission per terms.
  • Start/end dates: Not specified; procurement is framed around a 3-year service contract with fixed EMD details.
  • Delivery/punctuality: Implicit requirement for reliable HHK and haulage services at bottling plant site.

Key Specifications

  • Service category: Haulage & Housekeeping (HHK) for bottling plant

  • Location: IOCL Quilon Bottling Plant, Ernakulam, Kerala

  • Estimated value: ₹142,678,947.55

  • EMD: ₹357,000

  • Contract duration: 3 years

  • Variation option: ±25% of quantity or duration

  • Excess settlement: additional charges allowed with docs

  • BOQ: Not itemized; indicates service-based scope

  • ATC/document uploads define scope and terms

Terms & Conditions

  • EMD amount and exemption categories clearly defined

  • 25% variation rights during bid and after award

  • Excess settlement mechanism with documentation requirements

Important Clauses

Payment Terms

Excess settlement option allows additional charges up to a specified percentage; ensure mandatory documentation with invoices

Delivery Schedule

3-year contract period; delivery/availability aligned to IOCL Quilon Bottling Plant HHK and haulage needs

Penalties/Liquidated Damages

Not explicitly stated in provided data; reference ATC/Part A for specifics

Bidder Eligibility

  • Eligible for 3-year service contract under IOCL procurement

  • Not an MSE exemption claimant if not meeting Udyam criteria

  • Must meet financial and experience prerequisites per T&C attachments

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar HHK/haulage projects)

4

Financial statements (latest)

5

EMD submission proof (DD/online payment receipt)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if any) and JV/subsidiary status proof

8

Udyam/MSE registration (if claiming exemption)

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

18-Dec-2025, 6:00 pm

Opening Date

18-Dec-2025, 6:30 pm

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for IOCL haulage and housekeeping tender in Ernakulam Kerala 2025?

Bidders should submit all required documents (GST, PAN, experience certificates, financials) and pay the EMD of ₹357,000 unless exempt. Review ATC clauses for scope and the 3-year contract duration, plus the 25% quantity/duration variation. Ensure compliance with excess settlement invoicing documentation.

What documents are required for IOCL Quilon HHK tender in Kerala?

Submit GST certificate, PAN card, recent financial statements, prior HHK/haulage experience proofs, EMD receipt, technical bid, OEM authorizations (if any), and Udyam/MSE registration if claiming exemption. Include ATC attachments detailing scope.

What are the key technical requirements for IOCL Quilon plant HHK bid?

The tender consolidates haulage and housekeeping services for a Bottling Plant site in Ernakulam. While no BOQ items are listed, bidders must demonstrate capacity for integrated site services, reliability, safety standards, and alignment with 3-year service delivery expectations per ATC/SOW files.

When is the EMD applicability and exemption criteria for IOCL Kerala tender?

EMD is ₹357,000; exemptions apply to Government organizations, PSUs, and MSEs registered under Udyam. JV/subsidiaries of IOCL may also have exemption eligibility. Verify current MSME/Udyam status and provide appropriate documentation with bid.

What are the payment terms and excess settlement rules for IOCL HHK bid?

Invoices may include excess settlement up to a defined percentage with mandatory supporting documents. Payment terms align with IOCL guidelines; ensure invoice detailing base value plus approved extras and attach all required compliance proofs at submission and during post-award invoicing.

What is the contract duration and variation allowance for this IOCL tender?

The contract is for 3 years with an option to vary quantity or duration by up to 25% at bid or after award. This variation is binding on bidders and must be reflected in the final contract documents before execution.

Where can I view the scope of work and ATC for the IOCL Quilon plant tender?

Scope of Work is provided via the uploaded ATC and file attachments in the tender portal. Review the SOW to confirm HHK and haulage responsibilities, service-level expectations, and any site-specific requirements before submission.

Are there any BOQ items listed for IOCL Quilon HHK procurement in Kerala?

No BOQ items are listed; the engagement is service-based rather than discrete goods. Bidders should focus on delivering integrated HHK + haulage capabilities, service SLAs, and compliance with stated terms, as per ATC guidance.