GEM

HPCL GeM Tender for 25 Item Nos Procurement - India (GEM) 2025 - ISI/ISO Standards Noted

Bid Publish Date

23-Nov-2025, 12:25 pm

Bid End Date

03-Dec-2025, 3:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue23-Nov-2025, 12:25 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

15637

Category

Item No 10

Bid Type

Two Packet Bid

Tender Overview

Hindustan Petroleum Corporation Limited (HPCL) invites bids through the GeM portal for a multi-item procurement across 25 item Nos. The tender specifies quantity options up to 25% increase during contract execution and extended delivery time calculations, with delivery periods linked to the original timeline. Bidders are urged to perform a site visit to accurately assess work scope before submitting quotes. Price quotes must be GST-inclusive and aligned to tender terms; online submission through GeM is mandatory. Technical and commercial compliance will determine bid acceptance, with HPCL finalizing questions on technical matters.

Technical Specifications & Requirements

  • 25 item Nos listed in the BOQ; specific item descriptions are not disclosed in the summary.
  • No explicit technical specifications provided in this synopsis; bidders must consult the complete Tender Document and attachments for item-wise descriptions.
  • Bid prices must be submitted via the GeM portal; rates must reflect GST and all applicable taxes included.
  • Emphasis on techno-commercial criteria to qualify for bid evaluation; site verification is recommended to understand scope.
  • Deliverables and performance expectations will be governed by the final contract terms and the option clause governing quantity variances up to 25%.
  • HPCL reserves the right to clarify commercial aspects and issue final interpretations as needed.

Terms & Eligibility

  • Option Clause: quantity may be increased up to 25% of bid quantity at contract formation and during contract currency, with delivery extensions calculated using (increased quantity / original quantity) × original delivery period, minimum 30 days.
  • Online submission only via GeM; other modes rejected.
  • GST-inclusive pricing and all applicable taxes to be included in quoted rates.
  • Acceptance contingent on meeting techno-commercial criteria; site visit recommended for scope assessment.
  • Final clarifications by HPCL on technical/commercial matters are binding.

Key Specifications

  • BOQ comprises 25 items; item-level specifications are not detailed in this summary

  • GST-inclusive price quotes required on GeM portal

  • Delivery period tied to original delivery date with option-based extensions

  • Site visit advised to accurately gauge scope and requirements

  • Techno-commercial criteria govern bid eligibility and qualification

Terms & Conditions

  • Quantity can increase by up to 25% during contract; delivery period scales with quantity

  • GST-inclusive pricing; all taxes included in quoted rates

  • GeM portal submission only; hard copies not accepted

  • Site visit recommended for accurate scope assessment

  • Final bid acceptance depends on HPCL techno-commercial criteria

Important Clauses

Option Clause

Purchaser may increase/decrease quantity by up to 25% at contract time and during currency; extended delivery time calculated as (increased quantity / original quantity) × original period, minimum 30 days

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended period applies if option clause is exercised

Payment & Taxes

Bid rates must be GST-inclusive; all taxes to be included in quoted price

Bidder Eligibility

  • Compliance with techno-commercial criteria as outlined by HPCL

  • GST registration and valid PAN

  • Experience in similar procurement projects

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Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
10 Item No 10 Please refer the detailed line Item no 10 160 ea vnmpatrudu 56
20 Item No 20 Please refer the detailed line Item no 20 190 eac vnmpatrudu 56
30 Item No 30 Please refer the detailed line Item no 30 190 eac vnmpatrudu 56
40 Item No 40 Please refer the detailed line Item no 40 660 ea vnmpatrudu 56
50 Item No 50 Please refer the detailed line Item no 50 660 ea vnmpatrudu 56
60 Item No 60 Please refer the detailed line Item no 60 900 ea vnmpatrudu 56
70 Item No 70 Please refer the detailed line Item no 70 2,420 ea vnmpatrudu 56
80 Item No 80 Please refer the detailed line Item no 80 280 ea vnmpatrudu 56
90 Item No 90 Please refer the detailed line Item no 90 180 ea vnmpatrudu 56
100 Item No 100 Please refer the detailed line Item no 100 634 ea vnmpatrudu 56
110 Item No 110 Please refer the detailed line Item no 110 974 ea vnmpatrudu 56
120 Item No 120 Please refer the detailed line Item no 120 550 ea vnmpatrudu 56
130 Item No 130 Please refer the detailed line Item no 130 150 ea vnmpatrudu 56
140 Item No 140 Please refer the detailed line Item no 140 1,922 ea vnmpatrudu 56
150 Item No 150 Please refer the detailed line Item no 150 1,922 ea vnmpatrudu 56
160 Item No 160 Please refer the detailed line Item no 160 30 ea vnmpatrudu 56
170 Item No 170 Please refer the detailed line Item no 170 2,907 ea vnmpatrudu 56
180 Item No 180 Please refer the detailed line Item no 180 170 eac vnmpatrudu 56
190 Item No 190 Please refer the detailed line Item no 190 110 eac vnmpatrudu 56
200 Item No 200 Please refer the detailed line Item no 200 25 eac vnmpatrudu 56
210 Item No 210 Please refer the detailed line Item no 210 66 eac vnmpatrudu 56
220 Item No 220 Please refer the detailed line Item no 220 10 eac vnmpatrudu 56
230 Item No 230 Please refer the detailed line Item no 230 10 eac vnmpatrudu 56
240 Item No 240 Please refer the detailed line Item no 240 261 eac vnmpatrudu 56
250 Item No 250 Please refer the detailed line Item no 250 256 eac vnmpatrudu 56

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements (last 2-3 years)

5

EMD deposit documentation (as applicable)

6

Technical bid documents and compliance certificates

7

OEM authorizations or authorized distributorship letters

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid in HPCL GeM tender for multiple items in India 2025?

Bidders must register on GeM, obtain vendor login, and submit the price bid through the portal. Ensure GST-inclusive pricing, comply with techno-commercial criteria, complete site visit, and attach GST, PAN, experience certs, financials, and OEM authorizations. Final acceptance rests on HPCL's evaluation.

What documents are required for HPCL GeM procurement 2025?

Submit GST certificate, PAN card, last 2-3 years financial statements, experience certificates for similar work, technical bid and compliance documents, EMD (if applicable), and OEM authorizations. Ensure all documents are current and match tender terms for eligibility.

What is the 25% option clause in HPCL tender 2025?

The purchaser may increase quantity by up to 25% during contract and currency. Delivery extension is calculated as (increased quantity / original quantity) × original period, minimum 30 days. Ensure capacity to scale production and manage logistics accordingly.

When is the delivery timeline and how are extensions calculated in HPCL tender?

Delivery starts from the last date of the original order. If quantity increases, add time using the option formula; minimum additional time is 30 days. HPCL may extend further within the original delivery window as per terms; plan contingencies for variable demand.

What is required for GST-inclusive pricing in HPCL GeM bids?

Quoted rates must include GST and all taxes. Attach supporting GST registration and ensure invoice values reflect inclusive pricing. Misalignment can lead to bid rejection; confirm tax components before submission.

How to verify techno-commercial eligibility for HPCL GeM tender 2025?

Review HPCL's techno-commercial criteria in the tender document, ensure site visit completion, validate experience in similar procurements, and confirm OEM authorizations and financial stability. Non-compliance risks bid rejection despite competitive pricing.

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