GEM

Indian Army PC Procurement Tezu Arunachal Pradesh Intel Core i7 16GB RAM 1TB SSD Windows 11 Pro 2025

Bid Publish Date

22-Nov-2025, 1:25 pm

Bid End Date

02-Dec-2025, 2:00 pm

Bid Opening Date

02-Dec-2025, 2:30 pm

Location

LOHIT , ARUNACHAL PRADESH

Progress

Issue22-Nov-2025, 1:25 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in available data; confirm if any OEM authorizations are required
  • • Technical certifications: Desktop PCs with standard enterprise OS; verify IS/IEC or government procurement standards during bid
  • • Special clauses: 25% quantity variance with corresponding delivery time adjustments; advance sample approval requirement
  • • Eligibility: Installation capability at C/O 99 APO Lohit Tezu; on-site commissioning and operator training
  • • Warranty/AMC: Details not provided; bidders should confirm warranty terms and post-warranty support
  • • Penalties: Not specified; seek clarification on LD/penalty structure during bid queries
  • • Delivery: 9 RAJPUT IT CELL, C/O 99 APO, LOHIT TEZU; delivery tied to sample approval and contract terms

Tender Overview

The Indian Army, Department of Military Affairs, seeks PC units for deployment at a Tezu, Lohit location (C/O 99 APO). The procurement targets standard desktop PCs with Intel Core i7 processors, 16 GB RAM, and 1 TB SSD storage, preloaded with Windows 11 Pro and MS Office 2021 PP. Scope covers supply, installation, testing, commissioning, and operator training, including any statutory clearances if required. The contract anticipates flexibility in quantity (up to 25% increase/decrease) and mandates advance sample approval prior to bulk production. A defined delivery timeline will be determined post-award, with performance-based expectations for delivery against the original and extended periods. Unique terms include an option clause and a buyer-controlled delivery extension framework, ensuring alignment with operational readiness.

Technical Specifications & Requirements

  • Product category: Desktop PCs for government IT infrastructure
  • Specifications: Intel Core i7 processors; RAM: 16 GB; Storage: 1 TB SSD; OS: Windows 11 Pro; Software: MS Office 2021 Pro Plus
  • Delivery & Installation: Supply, installation, testing, commissioning, and operator training at the designated site (9 RAJPUT IT CELL, C/O 99 APO LOHIT TEZU)
  • Sample/Approval: Submit 3 advance samples within 5 days of contract award; approved samples govern bulk supply; non-conforming samples may trigger contract termination or modification
  • Option clause: Quantity may vary by ±25% during contract and extended periods with proportional delivery time adjustments
  • Supplier responsibilities: Compliance with sample approvals, availability for on-site installation, and readiness for post-delivery support

Terms, Conditions & Eligibility

  • Delivery terms: Installation at 9 RAJPUT IT CELL, C/O 99 APO, LOHIT, TEZU; delivery starts after award/approval
  • Sample process: 3 advance samples within 5 days; modifications communicated within 5 days; bulk supply must conform to approved sample
  • Price scope: Bid price to include all costs (supply, installation, testing, commissioning, and operator training)
  • EMU/EMD: Not specified in available data; bidders should verify with issuing authority
  • Contract flexibility: Option to modify quantity by up to 25% during contract and currency; delivery period extends accordingly
  • Warranties/Support: Not explicitly stated in data; bidders should seek clarity during clarification phase

Key Specifications

  • Product: Desktop PCs for government IT infrastructure

  • Quantity: Up to ±25% quantity variation allowed (during award and currency)

  • Standards: Windows 11 Pro, MS Office 2021 Pro Plus; OEM hardware compliant with government IT standards

  • Delivery: On-site installation at 9 RAJPUT IT CELL, C/O 99 APO, LOHIT TEZU

  • Testing/Training: Commissioning, operator training included in bid scope

Terms & Conditions

  • Delivery scope includes supply, installation, testing, commissioning, and operator training

  • Advance samples: 3 samples due within 5 days of award with mandatory approval or modification list

  • Quantity flexibility: ±25% during contract; delivery period adjusted accordingly

  • Location: 9 RAJPUT IT CELL, C/O 99 APO, LOHIT TEZU; installation/commissioning executed on-site

Important Clauses

Delivery Schedule

Delivery starts after sample approval; additional time calculated as (increased quantity/original quantity) × original delivery period, min 30 days

Advance Sample Approval

Submit 3 advance samples within 5 days; buyer to approve or specify modifications within 5 days

Option Clause

Purchaser may increase/decrease quantity by up to 25% during contract and currency at contracted rates

Bidder Eligibility

  • Experience in supplying/installing desktop PCs for government/defence entities

  • Financial capacity to handle MS Office 2021 Pro Plus software preloads

  • On-site installation capability at Tezu/Lohit, Arunachal Pradesh

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing similar desktop PC supply/installation

4

Financial statements for the last 2-3 years

5

EMD documents (if required per final Tender Terms)

6

Technical bid documents and compliance certificates

7

OEM authorization letters (if required by Indian Army)

8

Proof of on-site service capability at Tezu/Arunachal Pradesh (if applicable)

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for Indian Army PC procurement in Tezu 2025?

To bid for the Indian Army PC procurement in Tezu, ensure compliance with the supply, installation, testing, commissioning, and operator training scope. Submit 3 advance samples within 5 days of award, confirm on-site installation capability at 9 RAJPUT IT CELL, LOHIT TEZU, and provide OEM authorizations if required. Ensure quantity flexibility of ±25% is planned for.

What documents are required for the Indian Army desktop PC tender 2025?

Prepare GST registration, PAN card, experience certificates of similar PC supply, financial statements, EMD documents if applicable, technical bid, OEM authorizations, and proof of on-site service capability for Tezu. Ensure all documents align with Terms and Conditions and the sample-approval process.

What are the technical specifications for the PCs in this bid?

PCs must feature Intel Core i7 processors, 16 GB RAM, and 1 TB SSD storage, with Windows 11 Pro and MS Office 2021 Pro Plus preinstalled. Ensure enterprise-grade hardware compatibility and on-site installation readiness. Confirm OEM compliance and warranty terms during bid submission.

When is the sample approval deadline for advance samples?

Advance samples must be submitted within 5 days of contract award. The Buyer will approve or request modifications within a further 5 days. If approval is delayed by the Buyer, the delivery period is adjusted accordingly with no liquidated damages during the delay.

What is the delivery location for the PC deployment?

Delivery and installation are to occur at 9 RAJPUT IT CELL, C/O 99 APO, LOHIT TEZU. Bidders must plan for on-site installation and operator training at this site, aligning with the option clause for quantity changes during the contract term.

What are the option clause details for quantity changes?

The Purchaser may adjust the contract quantity by up to ±25% during award and currency at the same bid rates. Delivery timelines adjust using the formula: (increased quantity ÷ original quantity) × original delivery period, minimum of 30 days. These changes occur without LD penalties if due to quantity fluctuations.

Are on-site installation and training included in the bid scope?

Yes. The bid scope explicitly includes Supply, Installation, Testing, Commissioning, and Training of operators. Ensure the training plan covers operational use, basic maintenance, and handover documentation. Include these components in the technical bid with clear milestones and acceptance criteria.

What warranty or post-delivery support is expected?

Warranty/AMC terms are not explicitly stated in the data provided. Vendors should confirm standard on-site warranty duration, response times, and AMC options during clarification. Ensure alignment with defence procurement norms and document warranty commitments in the final bid.