GEM

Indian Army RFID Cards Tender West Bengal 2025 RFID Card Supply Installation Testing & Commissioning

Bid Publish Date

21-Nov-2025, 11:44 am

Bid End Date

01-Dec-2025, 8:00 pm

Bid Opening Date

01-Dec-2025, 8:30 pm

Location

MURSHIDABAD , WEST BENGAL

Progress

Issue21-Nov-2025, 11:44 am
AwardPending
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Quantity

200

Bid Type

Two Packet Bid

Key Highlights

  • • On-site configuration with buyer's scanner before bid opening
  • • 25% quantity option at contracted rates during and after delivery
  • • 1-year warranty with OEM certificate at the time of delivery
  • • End-to-end scope: Supply, Installation, Testing and Commissioning
  • • Service-centre network requirement across India
  • • Delivery address specificity to Nabagram Military Station, West Bengal

Categories 3

VIBRATORY SCREEN CARDS RFID TAG

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for RFID cards under the RFID category, with supply, installation, testing and commissioning included. The bid includes a 25% option to increase quantity at contracted rates and a delivery period linked to the original delivery schedule. A site installation and pre-bid technical representative visit are required. Final acceptance triggers a 1-year warranty from delivery/installation completion, with OEM warranty certificates due at delivery. The installation will occur at Nabagram Military Station, West Bengal. This procurement emphasizes on-site integration with existing scanners and adherence to delivered specifications. A bidder’s unique capability to provide post-sale service across India is advantageous.

Key differentiators include on-site configuration, full lifecycle support, and a robust service-network requirement for after-sales support. The scope covers supply, installation, testing and commissioning, ensuring turnkey readiness for operational use.

This tender presents a regulated procurement pathway under army logistics, with a focus on compliant RFID card solutions that integrate with current scanning infrastructure. The absence of a BOQ implies emphasis on the bidder’s technical and installation capabilities and after-sales readiness.

Key Specifications

  • RFID cards to be supplied, installed, tested and commissioned

  • On-site configuration with existing scanner system

  • Delivery location: Nabagram Military Station, Nabagram, West Bengal

  • Warranty: 1 year from final acceptance; OEM warranty certificates due at delivery

  • Service capability: Installation, Commissioning, Training, Troubleshooting, and Maintenance in India

Important Clauses

Payment Terms

Not explicitly provided; bidders should confirm payment schedule during bid submission

Delivery Schedule

Delivery period aligns with original order; option to extend for increased quantity with minimum 30 days; extension calculations based on (Increased quantity ÷ Original quantity) × Original delivery period

Penalties/Liquidated Damages

No explicit LD clause stated; adhere to standard procurement penalties and delivery commitments as per contract

Bidder Eligibility

  • Experience in supply/installation of RFID or security credential systems

  • Evidence of a nationwide service network and after-sales capability

  • Ability to meet on-site installation and commissioning requirements

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar RFID supply/installation projects)

4

Financial statements (last 2-3 years)

5

EMD/Security deposit proof (as applicable)

6

OEM authorization letter / OEM product consent

7

Technical compliance certificates (if any) and installation/maintenance capability details

8

Service-center details near consignee locations

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for RFID cards tender in West Bengal for Indian Army 2025

Bidders must submit OEM authorization letters, GST and PAN, experience certificates for RFID/credential systems, financial statements, and EMD proof. Include installation/maintenance capability details and service-centre locations. Ensure on-site configuration with the buyer’s scanner and provide OEM warranty certificates at delivery.

What are the eligibility criteria for RFID bid in Nabagram West Bengal

Eligible bidders should show prior RFID/credential system supply experience, demonstrated installation capability, and a nationwide service network. Provide experience certificates, financials, and OEM authorization. Maintain readiness for on-site configuration with the buyer’s scanner and post-sale support in India.

What documents are required for RFID tender submission in India 2025

Submit GST certificate, PAN, experience certificates on RFID projects, financial statements, EMD proof, OEM authorization, and technical compliance documents. Include service-centre details and installation/commissioning plan. Ensure OEM warranties are included with delivery and acceptance.

What are the technical specifications for RFID cards in this bid

Specifications focus on RFID card supply, installation, testing and commissioning, with on-site configuration to align with the existing scanner. The product must match buyer-uploaded specifications and be supported by OEM warranty certificates at the time of delivery.

When is the delivery timeline and option clause for quantity changes

Delivery is governed by the original delivery period with an option to increase quantity up to 25% during contract, at contracted rates. If exercised, additional time is calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

What warranty and after-sales support are required for RFID cards

A 1-year warranty from final acceptance or post-installation is required. OEM warranty certificates must be provided at delivery. The bidder must establish installation, commissioning, training, troubleshooting and maintenance service centers in India with proximity to consignee locations.

What installation requirements must bidders prepare for Nabagram

Bidders should include an on-site representative for pre-bid configuration with the buyer’s scanner, ensure site installation at 129 AD Regt Nabagram Mil Station, and provide detailed installation/commissioning plans along with service-center logistics for West Bengal.