GEM

Personnel Information And Management System Central Public Works Department Modular Furniture Tender Delhi West Delhi 2025 - ISI/AAA/TRTL Compliant Specifications

Posted

18 Oct 2025, 04:48 pm

Deadline

01 Nov 2025, 05:00 pm

EMD

₹66,236

Value

₹33,11,800

Location

WEST DELHI , DELHI

Latest Corrigendum Available

Progress

Issue18 Oct 2025, 04:48 pm
Corrigendum28 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

126

Category

Modular Work Stations (V3)

Bid Type

Two Packet Bid

Tender Overview

The Organization is the Personnel Information And Management System Central Public Works Department, issuing a modular furniture tender for West Delhi, Delhi 110008. Procurement covers several categories: Modular Work Stations, Executive Tables, Revolving Chairs, Chairs, Modular/Meeting/Centre Tables, and Sofa Sets (Q2/Q5 variants). Estimated value: ₹3,311,800 with EMD: ₹66,236. Scope encompasses table understructure and tops, ERUs, keyboard trays, pedestals, and comprehensive chair features. This invitation emphasizes exact dimensional tolerances, upholstery, and modular components, with a focus on standardized, durable office furniture suitable for government offices. The tender’s unique aspects include extensive dimensional tolerances, modular assembly, and warranty expectations, along with the requirement for specified material types and finishes. Bidders should align with the stated categories and ensure compatibility across the full suite of items.

Technical Specifications & Requirements

  • Product focus: Table Understructure, Table Top, ERU, Keyboard Tray, Chair Set, Sofa Set including seat/backrest specifics and armrest variants
  • Mechanical/tolerance details: Table Top Thickness ±5 mm, Table Top Length ±50 mm, Depth ±20 mm; ERU width/depth ±20 mm; Wooden/metal leg thickness and cross-section; Height adjustable features
  • Upholstery and ergonomics: Seat/backrest heights (Low/Medium/High), Lumbar support, Headrest availability, Armrests specs and type
  • Documentation and standards: explicit requirement for material/types, modesty panels, and edge treatments; order may require specific warranty terms and edge detailing
  • Additional features: optional keyboard tray and pedestal/storage units; front/back door materials for ERU, and table edge types

Terms, Conditions & Eligibility

  • EMD: ₹66,236
  • Estimated value: ₹3,311,800
  • Delivery terms and option clauses permit quantity variation up to 25% of bid quantity; extended delivery calculations apply
  • Compliance: workmen’s compensation, insurance, public liability, and safety protocols for high-voltage environments
  • Documentation: GST, PAN, experience certificates, financial statements, EMD submission, OEM authorizations as applicable, and technical compliance documents
  • Warranty/penalties: warranty period specified in tender; LD/penalties per terms for delays and non-compliance
  • Location: West Delhi, Delhi 110008; focus on government procurement standards and delivery coordination

Key Specifications

  • Table Understructure materials and dimensions

  • Table Top material type and edge treatment

  • ERU (Extended Return Unit) material and dimensions with ± tolerance

  • Keyboard Tray availability and dimensions

  • Chair seat/backrest upholstery and ergonomic features

  • Backrest height categories and lumbar/head support

  • Armrest type and presence

  • Sofa set seat configurations and upholstery materials

  • Modesty panel availability for tables

  • Warranty period specification

Terms & Conditions

  • EMD of ₹66,236 required with bid

  • Quantity may vary up to 25% during contract

  • Delivery terms follow original and extended periods with calculations

  • Compliance with safety, insurance, and high-voltage work standards

  • Submit GST, PAN, experience, financials, OEM authorizations

  • Warranty and penalties to be as per tender terms

Important Clauses

Payment Terms

Payment terms to be defined in supplier contract; ensure alignment with delivery milestones and applicable taxes

Delivery Schedule

Delivery period tied to last date of original delivery order with option-based extensions as per quantity variation

Penalties/Liquidated Damages

Penalties for delays and non-conformance to specifications to be specified in contract; LD rates to be followed per guidelines

Bidder Eligibility

  • Experience in supplying modular office furniture to government or large institutions

  • Demonstrated capability to meet dimensional tolerances and material specifications

  • Financial stability evidenced by auditor-friendly financial statements

Technical Specifications 8 Items

Item #1 Details

View Catalog
Category Specification Requirement
Table Understructure Material Type of Table Understructure Wooden/Engineer Wood Understructure
Table Understructure Material of Table Understructure Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
Table Understructure Availability of modesty panel Yes
Generic Type of Executive Table Executive Table with Pedestal / Side Storage Unit
Table Top Table Top Material Type MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply Or higher
Table Top Table Top Thickness (Tolerance ±5 mm) 25 mm
Table Top Length of Table Top (Tolerance ±50 mm) 1500 mm
Table Top Depth of Table Top (Tolerance ±20 mm) 900 mm
Table Top Height of Table Top Adjustable No
ERU Material Type of ERU Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply Or higher
ERU Width of ERU (Extended Return Unit) (Tolerance ±20 mm) 1200 mm
ERU Depth of ERU (Extended Return Unit) (Tolerance ±20 mm) 600 mm
ERU Material of Door in ERU MDF Board
Keyboard Tray Availability of Keyboard Tray No
Colour and Warranty Warranty period (in number of months) 12, 24, 36, 48 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar furniture projects)

4

Financial statements (recent audited if available)

5

EMD submission proof (DD/online payment receipt) of ₹66,236

6

Technical bid documents showing compliance with specifications

7

OEM authorizations (if bidding on behalf of OEM)

8

Product technical compliance certificates (if applicable)

9

Any safety certifications or quality standards relevant to furniture

Corrigendum Updates

1 Update
#1

Update

28 Oct 2025

Extended Deadline

01 Nov 2025, 05:00 pm

Opening Date

01 Nov 2025, 05:30 pm

Frequently Asked Questions

How to bid for modular furniture tender in West Delhi 2025?

Bidders must submit GST, PAN, experience and financial documents, plus EMD of ₹66,236. Ensure OEM authorizations if representing the manufacturer and provide technical compliance with specified table top, understructure, ERU, and chair specs. Follow delivery timelines and option-clauses for quantity adjustments.

What documents are required for Delhi PWD modular furniture bid?

Required documents include GST certificate, PAN, latest financial statements, experience certificates of similar procurement, EMD proof of ₹66,236, OEM authorizations, and technical bid detailing compliance with table/sofa specifications and warranty expectations.

What are the key technical standards for tables and chairs in this tender?

Key standards include table top thickness ±5 mm, length ±50 mm, depth ±20 mm, ERU dimensions ±20 mm, and chair features such as lumbar support and headrest. Upholstery materials must meet specified seat/backrest criteria, with edge treatments and modesty panel considerations as applicable.

When is the tender delivery window and quantity variation allowed?

Delivery is based on the last date of the original order, with up to 25% quantity variation allowed during contract; extended delivery calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

What is the EMD amount for this Delhi furniture procurement?

The EMD amount is ₹66,236, payable via DD or online transfer as part of bid submission, ensuring compliance with eligibility criteria and bid validity.

Which organization is issuing the modular furniture tender in Delhi 2025?

The tender is issued by the Personnel Information And Management System Central Public Works Department under the Public Works Department, Delhi, for West Delhi 110008.

What are the chair design features required in this procurement?

Chairs must include seat/backrest upholstery, adjustable height, locking tilt, lumbar support, and armrests; backrest height categories and headrest options should align with specified ranges and ergonomic requirements.

What happens if delivery terms are not met for the Delhi furniture bid?

Non-compliance may trigger penalties and potential liquidated damages as outlined in the contract, with possible contract termination or re-tendering, and the supplier could face performance-related issues for future bids.

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