GEM

Southern Railway UF Membrane Tender 2025 Karnataka - Ultra Filtration Membrane Q3 Supply 2025

Bid Publish Date

19-Nov-2025, 10:38 am

Bid End Date

29-Nov-2025, 10:00 am

Bid Opening Date

29-Nov-2025, 10:30 am

Value

₹1,50,000

Location

CHENNAI , TAMIL NADU

Progress

Issue19-Nov-2025, 10:38 am
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Categories 7

BRANDY TREATMENT OF DRINKING WATER OIL REGENERATION DRINKING WATER SYSTEM DRINKING WATER SUPPLY AROMATIC SPIRIT GINNING OIL

Tender Overview

The Indian Railways arm, Southern Railway, invites bids for Ultra Filtration (UF) Membrane (Q3) under a supply contract. Estimated value is ₹150,000 with scope limited to the supply of goods. Location details are implicit within Southern Railway procurement; bidder should align with GeM-based submission and GST invoicing rules. A key differentiator is the option clause allowing up to 25% quantity variation during contract execution at contracted rates, influencing planning and inventory. Unique terms include GST invoicing in consignee name and risk-based termination rights for non-compliance. This tender focuses on UF membrane components essential for filtration systems and requires readiness to scale with option-based quantity changes, subject to minimum extension logic.

Technical Specifications & Requirements

  • Product category: Ultra Filtration (UF) Membrane (Q3); no explicit BOQ items published.
  • Estimated value: ₹150,000; delivery terms align with option clause and extended period calculations.
  • Scope: Supply of goods only; no installation or services listed.
  • Standards/Compliance: Not specified in the provided data; bidders should verify UF membrane compatibility with railway filtration systems.
  • Invoicing: GST invoicing must be in the consignee’s name and GSTIN; GST implications to be borne by bidder according to applicable rates.
  • Risk/Contract: Termination rights exist for non-performance, delivery delays, or insolvency, with detailed grounds provided in terms.

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract rates; delivery timeline adjusted using the stated formula with a minimum of 30 days.
  • Financial Standing: Bidder must not be in liquidation or bankruptcy; an undertaking to this effect must be uploaded with the bid.
  • GST Responsibility: Bidder to verify applicable GST; reimbursement as per actuals or applicable rates, capped by quoted GST.
  • Invoicing Rule: GST invoice must be raised in the name of the consignee with the consignee GSTIN.
  • Payment/Termination: Buyer may terminate for material breach or delivery failure; price adjustment rights retained.
  • Documentation: Scan GST invoice and GST portal payment screenshot required on GeM portal.

Key Specifications

  • Product/service names: Ultra Filtration Membrane components

  • Estimated value: ₹150,000

  • Quantity/Scope: Supply of goods only; no installation

  • Delivery terms: Option clause permits up to 25% quantity variation

  • Standards/certifications: Not explicitly specified; verify UF membrane compatibility

Terms & Conditions

  • Option-based quantity adjustments up to 25% with calculated delivery extension rules

  • GST invoicing must align with consignee GSTIN; bidder bears GST implications

  • Contract termination rights for non-performance, delivery delays, insolvency, or misrepresentation

Important Clauses

Payment Terms

GST invoicing must be in consignee name; GST rate reimbursements as actuals or applicable rate, whichever lower, up to quoted GST percentage.

Delivery Schedule

Delivery period adjustments follow the option clause formula; minimum extension 30 days; extended period may cover increased quantity within contracted rates.

Penalties/Liquidated Damages

Contract may be terminated for failure to deliver or serious contractual breaches; no explicit LD percentage published here.

Bidder Eligibility

  • No liquidation, receivership, or bankruptcy proceedings

  • Demonstrated ability to supply UF membrane components (or similar filtration goods)

  • GST registration and compliance with GST invoicing requirements

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for UF membrane or similar filtration components

4

Financial statements (annual reports)

5

EMD/Security deposit details (if applicable)

6

Technical bid documents (compliance with UF membrane specifications)

7

OEM authorizations or certifications (if applicable)

8

GST portal payment receipt screenshot

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for UF membrane tender in Southern Railway 2025?

Bidders must submit GST certificate, PAN, experience certificates, and financials with the bid. The tender allows up to 25% quantity variation at contracted rates; ensure UF membrane shelf-life and compatibility with railway filtration systems are documented. Include OEM authorizations if required and ensure GST invoice aligns with consignee GSTIN.

What documents are required for UF membrane procurement in Southern Railway?

Mandatory documents include GST registration, PAN card, supplier's financial statements, experience certificates for filtration components, technical compliance sheets for UF membranes, and GST invoice samples with consignee GSTIN. OEM authorizations strengthen eligibility; ensure bids reflect the 25% option quantity clause.

What are the delivery terms for the UF membrane tender in 2025?

Delivery terms follow the option clause: quantity may increase/decrease by up to 25% at contracted rates. The extended delivery period is calculated as (additional quantity / original quantity) × original delivery period, with a minimum extension of 30 days.

What standards or certifications are required for UF membranes?

The tender data does not specify standards; bidders should verify UF membrane compatibility with railway filtration systems and provide any available certifications from OEMs or third-party labs to demonstrate quality and suitability.

What is the estimated value and payment terms for this UF membrane supply?

Estimated value is ₹150,000. GST-related reimbursements follow actuals or applicable rates, whichever is lower, with payment terms subject to GeM and consignee requirements; ensure GST invoice and payment proof are uploaded.

How can bidders ensure GST invoicing compliance for this tender?

Prepare GST invoices in the consignee’s name with the consignee GSTIN. Include the GST portal payment screenshot in GeM uploads and ensure the quoted GST percentage remains consistent with the final invoice to avoid discrepancies at settlement.

Are installation services included in this UF membrane tender?

No installation services are listed; scope is restricted to the supply of UF membrane goods only. If installation is required, bidders should seek clarifications or propose separate service terms with installation as a supplementary quote.

What could lead to contract termination in this UF membrane tender?

Contract termination may occur if the seller breaches material terms, fails to deliver within the stipulated period, becomes insolvent, misrepresents information, or cannot replace defective goods; the buyer reserves rights to terminate via written notice and pursue remedies.