GEM

N/A Water Coolers, Fans & Split AC Tender South Delhi 2025 - 150 Ltr Water Cooler, ISI/ISO Standards, Rate Contract

Bid Publish Date

15-Nov-2025, 3:12 pm

Bid End Date

06-Dec-2025, 4:00 pm

Bid Opening Date

06-Dec-2025, 4:30 pm

Location

SOUTH DELHI , DELHI

Progress

Issue15-Nov-2025, 3:12 pm
AwardPending
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Quantity

37

Category

Water cooler 150 ltr

Bid Type

Two Packet Bid

Categories 5

FAN AIR CONDITIONER COOLER AIR EXHAUSTER WATER COOLER

Tender Overview

This opportunity targets procurement of multiple comfort and climate devices in South Delhi, including a 150 Ltr water cooler, pedestal fan, exhaust fan, fresh air fan, and split AC. The bid contemplates a rate contract with quantity fluctuation up to 25% during order placement or currency of contract. Documentation requires performance history for similar supply/install projects over the last three financial years and a demonstrable turnover. The tender emphasizes supply, installation, and commissioning capabilities with an escalation matrix for service support. A notable differentiator is the option-based delivery window adjustment and emphasis on OEM turnover and validated performance certificates. Unique aspects include a flexible quantity clause and mandatory service escalation contacts.

Technical Specifications & Requirements

  • Product categories: Water cooler 150 L, pedestal fan, exhaust fan, fresh air fan, split AC.
  • Specifications clarity: No item-specific technical specs provided beyond category names in the BOQ.
  • Delivery/completion: Delivery period can be extended with option clause; minimum 30 days for extended time if original period < 30 days.
  • Order structure: 25% quantity variation allowed at contract placement and during contract currency.
  • Experience requirements: Supplier/ OEM must have prior supply/install/commissioning of similar category products in the last 3 financial years with defined order-value thresholds.
  • Financials: Minimum average turnover requirements for bidder and OEM over the last 3 years; audited statements or CA certificate required. Escalation matrix for service support must be provided.
  • Compliance: Upload satisfactory performance certificates for prior orders; primary category must meet bunch bid criteria if applicable.

Terms, Conditions & Eligibility

  • EMD/Deposit: Not specified in data; ensure readiness to submit as per tender terms.
  • Turnover criteria: Minimum average annual turnover over the last 3 years; documentation via Audited Balance Sheets or CA certificate.
  • Delivery terms: Delivery commencing from the last date of original delivery order; extension rules apply under option clause.
  • Warranty/Support: Escalation matrix for service support required; terms for warranty not detailed in data.
  • OEM requirement: OEM turnover criteria must be met; performance certificates to be uploaded.
  • Documentation: GST certificate, PAN, experience certificates, financial statements, and technical/compliance certificates expected; OEM authorizations may be required.

Key Specifications

  • Product names and categories: 150 L water cooler; pedestal fan; exhaust fan; fresh air fan; split air conditioner

  • Estimated value: not disclosed; turnover criteria referenced but exact thresholds not provided

  • Delivery window: base delivery period with option for extension; minimum extension time 30 days when original period < 30 days

  • Performance evidence: prior orders in last 3 financial years with order-value thresholds (35%/20%/15% of estimated bid value)

  • Service support: escalation matrix with telephone numbers required

Terms & Conditions

  • Option Clause: Purchaser may vary quantity up to 25% at contract award and during currency at contracted rates.

  • Turnover requirements: bidder and OEM must meet minimum average annual turnover over last 3 years as per bid document.

  • Delivery & extension: delivery period extends from last date of original order; extended time formula applies with a 30-day minimum.

  • Experience proof: prior supply/install/commissioning of similar products in last 3 financial years with specific order-value criteria.

  • Documentation: mandatory submission of GST, PAN, turnover proofs, experience certificates, and performance letters.

Important Clauses

Payment Terms

Not explicitly stated in data; bidder should expect standard government terms per bid document and OEM arrangements.

Delivery Schedule

Delivery period begins from the last date of original delivery order; option-based extensions may apply with calculation (Increase quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly detailed in data; bidders should review terms in contract for LDs and penalties.

Bidder Eligibility

  • Must demonstrate 3 financial years of supply/installations for similar category products

  • Must meet bidder turnover criteria over last 3 years with audited or CA-certified documents

  • OEM turnover criteria to be satisfied; performance certificates from previous buyers required

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Water cooler 150 ltr Water cooler 150 ltr 4 pieces ranjanks.83@ 15
2 Pedestal fan Pedestal fan 10 pieces ranjanks.83@ 15
3 Exhaust fan Exhaust fan 10 pieces ranjanks.83@ 15
4 Fresh air fan Fresh air fan 10 pieces ranjanks.83@ 15
5 Split AC Split AC 3 pieces ranjanks.83@ 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for supply/install/commissioning of similar products (last 3 financial years)

4

Audited financial statements or CA certificate indicating turnover (last 3 financial years)

5

Performance certificates from previous buyers

6

OEM authorization letter (if bidding through an reseller)

7

Technical compliance documents for each category product

8

Escalation matrix for service support contact details

9

Any other documents requested under terms and conditions (notices, certificates)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for water cooler and fans tender in South Delhi 2025?

To bid, bidders must meet turnover and experience criteria, provide GST and PAN, submit audited financials or CA certificates, include performance certificates for similar orders, and upload OEM authorizations if bidding through a reseller. Ensure compliance with option clause delivery terms and escalation matrix for service support.

What documents are required for South Delhi cooling equipment tender submission?

Required documents include GST certificate, PAN card, experience certificates for similar supply/installation, audited financial statements or CA turnover certificate for last 3 years, performance certificates, OEM authorization (if applicable), and technical compliance certificates for water coolers and fans.

What is the delivery extension rule for this rate contract tender?

Delivery can be extended under the option clause. The additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; if the original period is less than 30 days, extension equals the original period.

What are the OEM turnover criteria for this procurement in Delhi?

The OEM must show minimum average annual turnover in the last 3 years as specified in the bid document, with audited balance sheets or CA certificate; for new companies, turnover is calculated from completed years post-constitution.

What is the escalation matrix requirement for service support in this tender?

Bidders must provide a complete service escalation matrix with telephone numbers to ensure prompt issue resolution and ongoing support for the supplied water coolers and fans.

What categories of products are included in this South Delhi tender?

The procurement includes a 150 L water cooler, pedestal fan, exhaust fan, fresh air fan, and split air conditioner; no additional specifications were provided in the BoQ, so bidders should rely on standard product compliance and OEM specifications.

Are performance certificates required for prior similar orders in Delhi bidders?

Yes. Satisfactory performance certificates from respective buyers for similar orders in the last 3 financial years must be uploaded, especially for primary category in case of bunch bids.

What is the scope of supply under this rate contract tender in South Delhi?

Scope includes supply, installation, and commissioning of water cooler, pedestal fan, exhaust fan, fresh air fan, and split AC; ensure postings include installation verification, warranty, and service terms per contract.