GEM

Directorate Of Handloom And Textiles UP Event Management Tender 2025 National Theme Based Events

Bid Publish Date

26-Nov-2025, 4:26 pm

Bid End Date

06-Dec-2025, 5:00 pm

EMD

₹57,000

Value

₹18,80,000

Location

GORAKHPUR , UTTAR PRADESH

Progress

Issue26-Nov-2025, 4:26 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Directorate Of Handloom And Textiles Government Of Uttar Pradesh invites bids for national event management services focused on theme-based events, marketing and promotion, and buyer-premise activities for full-day sessions. Estimated value is ₹1,880,000 with an EMD of ₹57,000. Location is Uttar Pradesh, India. Scope covers organization, logistics, and promotional support for government-led exhibitions or seminars, with emphasis on seamless event execution across multiple venues. A key differentiator is the inclusion of flexible contract quantity/duration adjustments up to 25% and a defined excess settlement mechanism for addon charges. Unique terms require bidders’ financial integrity and ATC-compliant submission.

Technical Specifications & Requirements

  • Product/Service: Event management services (national scope) including theme-based events, marketing, and promotion.
  • Estimated value: ₹1,880,000; EMD: ₹57,000.
  • Technical scope: planning, vendor coordination, on-site management, guest handling, branding, and post-event reporting for full-day programs.
  • Terms specificity: 25% quantity/duration adjustment allowed at contract issue and post-issue adjustments limited to 25% for both quantity and duration.
  • Additional charges: Excess settlement up to a defined percentage; bidders must declare applicability with invoice documentation.
  • Compliance notes: ATC document submitted by bidder; financial standing proof required (no liquidation/bankruptcy).
  • BOQ: 0 items; no itemized list present.
  • Location: Uttar Pradesh, India; national-level deployment possible.

Terms, Conditions & Eligibility

  • EMD: ₹57,000; payment as per tender terms.
  • Quantity/duration: Up to 25% increase/decrease allowed at contract issue; post-issue adjustments capped at 25%.
  • Financial standing: Bidder must not be under liquidation or bankruptcy; undertaking to be uploaded with bid.
  • ATC: Bidder must review uploaded ATC document and comply.
  • Delivery/implementation: Not explicitly defined; bidders should prepare for full-day event logistics and on-site management.
  • Documentation: Include standard statutory registrations and financials; ensure GST/PAN alignment with bid.
  • Penalties/warranty: Not specified; bidders should clarify SLA expectations in technical bid.

Key Specifications

  • Product/Service: National-level event management for theme-based events

  • Estimated contract value: ₹1,880,000; EMD: ₹57,000

  • Contract flexibility: ±25% quantity or duration at issue and post-issue

  • Excess settlement: Additional charges allowed with documentation; total invoices must remain within agreed excess percentage

  • ATC document: Required with bid; ensure non-liquidity/court proceedings certificate

  • BOQ: No items specified; scope covers full-day events including marketing and promotion

  • Location: Uttar Pradesh; national scope possible for events and promotions

Terms & Conditions

  • Option Clause: ±25% quantity/duration control at contract issue

  • Excess settlement: declare and justify additional charges with documents

  • Bidder financial standing: no liquidation/bankruptcy; provide undertaking

Important Clauses

Payment Terms

Payment terms aligned to contract milestones; details to be clarified in ATC and bid documents.

Delivery Schedule

Full-day event management with on-site logistics; specific dates and venues to be finalized per contract.

Penalties/Liquidated Damages

Not explicitly stated in data; bidders should seek SLA-based penalties in the Technical Bid and ATC.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Experience in national-level event management or large-scale exhibitions

  • Financial capacity to undertake₹1.88 million contract and provide EMD of ₹57,000

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for national-level event management

4

Financial statements for the last 2 financial years

5

EMD submission proof (₹57,000)

6

Technical bid document and compliance certificates

7

OEM/venue vendor authorizations (if applicable)

8

Bid validity and company registration documents

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for event management tender in Uttar Pradesh 2025?

Bid submission requires GST and PAN, along with the EMD of ₹57,000. Provide experience certificates of national-level events, financial statements, and ATC compliance. Ensure adherence to the ±25% quantity/duration clause and declare any excess settlement charges in the invoice. Submit all documents with the technical bid before the deadline.

What documents are required for UP Handloom event tender 2025?

Required documents include GST certificate, PAN card, two years of financial statements, experience certificates for national events, EMD proof of ₹57,000, technical bid, and OEM authorizations if applicable. Ensure ATC document submission and company registration details are provided within the bid package.

What are the technical specifications for theme-based events in UP tender 2025?

Technical scope covers end-to-end event management, logistics, branding, guest handling, and post-event reporting for full-day programs. While BOQ items are not listed, bidders must demonstrate capability in national-level planning, vendor coordination, and promotional campaigns aligned with government guidelines.

When is the delivery schedule for the UP event management contract?

Exact event dates are not provided; bidders should be prepared for multiple full-day events across Uttar Pradesh. Delivery terms require on-site management, pre-event setup, and post-event evaluation per contract milestones once issued.

What is the EMD amount and its submission method for this tender?

EMD amount is ₹57,000. Submit via online payment or demand draft as per bid terms. Ensure the EMD is valid for the bid validity period and attach the payment proof with the bid submission, along with all other statutory documents.

What eligibility criteria apply to national event vendors under UP tender 2025?

Eligibility includes non-liquidation status, demonstrated experience in national-level events, and sufficient financial capacity to cover a ₹1.88 million contract. Vendors must submit an undertaking confirming no ongoing bankruptcy or receivership and provide related certificates in the bid.

How to handle excess settlement charges in UP event tender 2025?

Excess settlement allows additional charges up to a defined percentage of the item-level total. Bidders must declare applicability during invoice creation and provide mandatory supporting documents. The total invoice cannot exceed the agreed excess percentage.

What standards or ATC documents are required for this UP tender?

ATC document is mandatory; bidders must review and comply with it. While specific standards (IS/ISO) are not listed, ensure compliance with government procurement norms and any sector-specific guidelines stated in the ATC and tender terms.

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