GEM

Western Railway Cleaning Services Tender Vadodara Gujarat 2025 – Mechanized Composite Cleaning, Pest Control, Rag Picking, Pay & Use Toilets (EMD ₹242500) 2025

Bid Publish Date

30-Dec-2025, 6:46 pm

Bid End Date

20-Jan-2026, 7:00 pm

EMD

₹2,42,500

Value

₹1,84,83,998

Location

VADODARA , GUJARAT

Progress

Issue30-Dec-2025, 6:46 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 4

SANITARY WARE ANTI RODENT WORK AIR CYLINDERS SERVICES

Tender Overview

Organization: Western Railway (Indian Railways) – Vadodara, Gujarat. Procurement: Outcome-based mechanized composite cleaning contract covering mechanized and manual cleaning, rag picking, garbage disposal, pest and rodent control, and intensive cleaning of Pay & Use toilets (PU). Estimated value: ₹18,483,997.30 with an EMD of ₹242,500. Location: Vadodara, Gujarat 390001. Scope: Includes cleaning services when PU contract not operating; rate structure to be aligned per GCC clause 5.3; GST at 18% included in quoted rates. Participants should inspect site and review the detailed Scope of Work before quoting.

Technical Specifications & Requirements

  • No specifications listed in the tender data. However, the scope indicates a combined service package: mechanized cleaning, manual cleaning, rag picking, garbage disposal, pest and rodent control, and PU toilet cleaning when required. Participants must refer to the detailed tender document for eligibility criteria and price breakup; do not submit price breakup with technical bid.
  • Tender requires compliance with variation limits on quantities per GCC clause 5.3; site inspection is advisable; rates are all-inclusive (including GST 18%).

Terms, Conditions & Eligibility

  • EMD: ₹242,500 (as per tender terms).
  • Scope/Delivery: Mechanized and manual cleaning plus waste management and pest control; PU toilet cleaning when PU contract not active.
  • GST: Included at 18% in quoted rates.
  • Price Breakup: Not to be uploaded with technical bid; price breakup sheet available in detailed tender document for financial bid.
  • Bidder must inspect site and review Scope of Work before quoting; variations governed by GCC 5.3.
  • No BOQ items listed; detailed eligibility criteria in Scope of Work tab.

Key Specifications

  • Product/Service: Outcome-based mechanized composite cleaning with pest & rodent control, rag picking, garbage disposal, and intensive PU toilet cleaning

  • Estimated value: ₹18,483,997.30

  • EMD amount: ₹242,500

  • GST: 18% included in rates

  • No BOQ items listed; refer to Scope of Work for detailed eligibility

  • Variation in quantities: governed by GCC clause 5.3 for services

Terms & Conditions

  • EMD required: ₹242,500 with bid

  • Rates inclusive of GST @ 18% and all services

  • Site inspection mandatory prior to quoting

Important Clauses

Payment Terms

Rates inclusive of GST; detailed payment terms to be as per GCC and Scope of Work; price breakup not to be uploaded with technical bid

Delivery Schedule

Service delivery as per Scope of Work; site inspection recommended; no specific delivery timeline provided in data

Penalties/Liquidated Damages

Penalties to be in accordance with GCC for services; detailed LD provisions to be referenced in the tender documents

Bidder Eligibility

  • Experience in similar mechanized cleaning and sanitation contracts

  • Financial stability as evidenced by recent financial statements

  • GST registration and PAN card validity

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar cleaning contracts

4

Financial statements for the last 2-3 years

5

EMD document (₹242,500) via online payment or demand draft

6

Technical bid documents

7

OEM authorizations or certifications (if applicable)

8

Any prior work orders or performance certificates related to mechanized cleaning services

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the Vadodara Western Railway cleaning tender 2025?

Bidders should first obtain the detailed Scope of Work, review GCC terms, and ensure eligibility with prior mechanized cleaning experience. Prepare GST, PAN, financial statements, and EMD ₹242,500. Submit technical bid with documents and await price bid after opening; site inspection is recommended.

What documents are required for the Western Railway cleaning contract in Gujarat?

Required documents include GST registration, PAN, experience certificates for similar work, financial statements, EMD proof of ₹242,500, technical bid, and any OEM authorizations if applicable. Ensure bids comply with GCC 5.3 variation clauses and Scope of Work.

What are the key scope elements in the Vadodara cleaning contract 2025?

Scope covers mechanized cleaning, manual cleaning, rag picking, garbage disposal, pest and rodent control, and intensive PU toilet cleaning when PU contract is inactive. Rates must include GST 18%; price breakup is not for technical bid.

What is the EMD amount for the Gujarat railway tender 2025?

The Earnest Money Deposit required is ₹242,500; payment should be demonstrable via online transfer or DD as per tender instructions. This amount secures the bid and is refundable per policy after tender completion.

When should bidders perform site inspections for the Vadodara tender?

Bidders are advised to inspect the proposed work site before quoting to understand Scope of Work, local conditions, and verify quantities; site inspection is explicitly recommended in the tender terms.

What is the GST rate included in the Western Railway cleaning bid?

Quoted rates are inclusive of GST at 18%. Bidders must consider this when preparing financial submissions; price breakup is not to be uploaded with the technical bid.

What standards or certifications are expected for the cleaning contract?

While specific standards are not listed in the data, bidders should anticipate GST compliance, proper labor and safety practices, and any OEM or service certifications referenced in the Scope of Work; verify in the detailed tender document.

How will price variation be managed for the Vadodara cleaning contract?

Price variation will be governed by GCC clause 5.3 for services; quantities can vary within stated limits, and rates must adapt accordingly as per the contract terms.