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Bharat Heavy Electricals Limited LED High Bay Lighting Tender 2025 INDIA | Ceiling Suspension Type | ISI/LED Standards

Bid Publish Date

18-Nov-2025, 3:41 pm

Bid End Date

28-Nov-2025, 4:00 pm

Bid Opening Date

28-Nov-2025, 4:30 pm

Location

MEDAK , TELANGANA

Progress

Issue18-Nov-2025, 3:41 pm
AwardPending
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Quantity

400

Bid Type

Two Packet Bid

Key Highlights

  • • LED High Bay Lighting for ceiling suspension type procurement by BHEL
  • • 25% quantity variation both before and during contract period
  • • MSE payment terms 45 days upon submission of latest UDYAM certificate (post-April 2025)
  • • OEM/manufacturer authorization required for distributors
  • • GST applicability to be decided by bidder; reimbursement capped to lower of actual/quoted rate
  • • Mandatory vendor-code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate

Categories 6

SPORT VEHICLE DISCRETE COMPONENTS AD FILM LED LIGHT HIGH BAY LIGHT LIGHTING

Tender Overview

Organization: Bharat Heavy Electricals Limited (BHEL). Product: LED High Bay Lighting for ceiling suspension type. The procurement scope is indicated as lighting fixtures with no BOQ items listed. The contract embeds an option clause allowing a ±25% quantity variation at bid/contract time, and a gradual delivery timeline linked to the last delivery order date. GST considerations will be calculated by bidders, not by the buyer, with reimbursement capped to the lower of actual GST or quoted rate. Vendor registration requires PAN, GSTIN, cancelled cheque, and EFT mandate. The ATC notes MSE payment term distinctions: 45 days for MSE manufacturing vendors; otherwise 90 days. Unique terms include OEM authorization and mandatory UDYAM certificate for MSE status.

Technical Specifications & Requirements

  • Product category: LED High Bay Lighting, ceiling suspension type
  • Key compliance items: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Authorization: Manufacturer/OEM authorization required for distributors
  • MSE payment terms: 45 days with latest UDYAM certificate (post-April 2025); non-MSE default to 90 days
  • Delivery/contract terms: Delivery period commentary tied to original/extended delivery period with option-based time adjustments
  • Submission notes: Specifications attached with bid must be signed and stamped
  • Other terms: GST applicability to be determined by bidder; no buyer-responsibility for GST variance

Terms & Eligibility

  • EMD/Performance: Not specified in the excerpt; bidders must ensure bidder code creation requirements are met
  • GST/PAN/EFT: Provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid
  • Manufacturer Authorization: OEM authorization/Certificate required for Authorized Distributors
  • UDYAM: MSE bidders must submit latest UDYAM certificate post-April 2025 for 45-day payment terms; otherwise default to 90 days
  • Delivery: The option clause permits 25% quantity variation and extended delivery as per formula; minimum 30 days for added time
  • Documentation: Sign and stamp all attached specifications; ensure vendor code creation documentation is complete

Key Specifications

  • Product/service: LED High Bay Lighting, ceiling suspension type

  • No explicit BOQ items listed; follow ATC and attached specifications

  • Owner: Bharat Heavy Electricals Limited (BHEL) procurement

  • EMD/contract value: Not disclosed in provided data; follow standard tender norms

  • Standards: Not specified in available data; ensure IS/IEC LED compliance if required by terms

Terms & Conditions

  • Option clause allows ±25% quantity variation at bid/contract time

  • MSE payment term: 45 days with latest UDYAM certificate; else 90 days

  • OEM authorization required for distributors; GST to be assessed by bidder

Important Clauses

Payment Terms

MSE bidders: 45 days post-UDYAM certification; non-MSE: 90 days; GST controlled by bidder at actuals or lower quoted rate

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause allows extended time with calculation (Additional time = (Increased quantity/Original quantity) × Original delivery period), min 30 days

Penalties/Liquidated Damages

Not specified in provided terms; standard tender LD terms may apply per purchase order

Bidder Eligibility

  • Must provide PAN, GSTIN, and EFT Mandate

  • OEM authorization required for distributors

  • MSE bidders must submit post-April 2025 UDYAM certificate to qualify for 45-day payment terms

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Manufacturer/OEM Authorization/Certificate

6

Latest UDYAM Certificate (for MSE bidders to avail 45-day terms)

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for LED High Bay Lighting tender in India with BHEL?

To bid, bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate, and OEM authorization. MSE bidders should present the latest UDYAM certificate post-April 2025 to secure 45-day payment terms; otherwise, 90-day terms apply. Ensure attached specifications are signed and stamped.

What documents are required for BHEL high bay lighting bid in India?

Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank, OEM authorization/certificate for distributors, and latest UDYAM certificate for MSE bidders to obtain 45-day payment terms. Sign and stamp all specifications attached to the bid.

What are the delivery terms for BHEL LED lighting procurement?

Delivery is linked to the last date of the original delivery order; option quantities may be added up to 25% during the contract. If extended, time is recalculated as (Increased quantity/Original quantity) × Original delivery period, with a minimum of 30 days.

What payment terms apply for MSE bidders in this tender?

MSE bidders with latest post-April 2025 UDYAM certificate receive 45-day payment terms; non-MSE bidders fall under 90-day payment terms. GST treatment remains bidder-determined, with reimbursement at actuals or lower quoted rate.

Which OEM authorizations are required for this BHEL bid?

Authorized Distributor must provide Manufacturer/OEM Authorization with name, designation, address, email, and phone number. This ensures vendor legitimacy and alignment with product specifications for LED High Bay Lighting.

Are there any specific standards for the LED lighting in this tender?

The tender data does not specify standards; bidders should verify applicable LED lighting norms and any IS/I S standards with the buyer and include any applicable certifications in their technical bid. Ensure compatibility with ceiling suspension installations.

What is the scope of quantity variation allowed in this tender?

The purchaser may increase or decrease quantity up to 25% at the time of contract placement and during the currency of the contract at contracted rates. Delivery timing adjusts based on the extended quantity per the prescribed formula.