GEM

Indian Army COOL ROOM Tender Chennai 2025 - Maintenance & EMD Details for CRM/DM Procurement

Bid Publish Date

28-Nov-2025, 12:42 pm

Bid End Date

09-Dec-2025, 1:00 pm

EMD

₹26,550

Progress

Issue28-Nov-2025, 12:42 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical standards: Not specified
  • • Special clauses: Samples to be provided during evaluation; final decision by buyer
  • • Eligibility criteria: ₹5 Lakhs budget experience threshold; Chennai-based maintenance
  • • Warranty/AMC: Maintenance during warranty period to be performed in Chennai
  • • Penalties/LD: Not specified
  • • Delivery/install: Within Chennai maintenance capability during warranty

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a COOL ROOM solution in Chennai, Tamil Nadu. The estimated value is not disclosed, but the tender requires an EMD of ₹26,550 (2% or MSME exemption). Bidders must demonstrate experience with projects exceeding ₹5 Lakhs and provide samples for technical evaluation. The vendor must be able to perform warranty-period maintenance within Chennai. GST Registration certification is mandatory. This opportunity focuses on procuring a compliant cooling/storage facility with a strong emphasis on prior experience and sample quality.

Technical Specifications & Requirements

  • Product Category: COOL ROOM (no detailed BOQ items available)
  • Location/Installation: maintenance capability required within Chennai City, Tamil Nadu
  • EMD: ₹26,550 or valid MSME exemption proof
  • Experience: prior completion of similar work with budgets exceeding ₹5 Lakhs
  • Samples: vendors must provide samples/materials for technical evaluation; substandard samples lead to rejection
  • GST: GST Registration Certificate to be attached; mandatory for bid submission
  • Warranty Support: maintenance during the warranty period to be conducted within Chennai
  • Acceptance: Bid Certificate Acceptance; final decision rests with buyer

Terms, Conditions & Eligibility

  • EMD condition: ₹26,550 or MSME exemption proof
  • Experience: proven track record of similar work with budgets > ₹5 Lakhs
  • Samples: required during technical evaluation stage
  • Location constraint: vendor must be within Chennai City for warranty maintenance
  • GST: provide GST Registration Certificate with bid
  • Acceptance: samples and design to be reviewed; non-compliant items rejected; buyer decisions final

Key Specifications

  • Product/service names: COOL ROOM procurement

  • Quantities: Not disclosed

  • EMD amount: ₹26,550

  • Experience: prior similar projects with budgets > ₹5 Lakhs

  • Quality/standards: samples required; substandard samples rejected

  • Delivery/installation: maintenance capability within Chennai City

  • Warranty/AMC: warranty-period maintenance in Chennai

Terms & Conditions

  • EMD: ₹26,550 or valid MSME exemption

  • Experience: >₹5 Lakhs in similar work

  • Location: Chennai-based maintenance during warranty

Important Clauses

Payment Terms

EMD payable as ₹26,550 or MSME exemption; GST-compliant invoice required

Delivery Schedule

Maintenance/installation to occur within warranty period; location restricted to Chennai

Penalties/Liquidated Damages

Not explicitly specified; buyer reserves final decision on acceptance

Bidder Eligibility

  • Chennai City-based vendor capability for on-site maintenance

  • Demonstrated experience with projects exceeding ₹5 Lakhs

  • GST registration and financial stability documents

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates for similar work above ₹5 Lakhs

4

Financial statements or proof of financial capability

5

EMD submission receipt (₹26,550) or MSME exemption certificate

6

Technical bid documents and sample/material descriptions

7

OEM authorizations (if applicable)

Frequently Asked Questions

How to bid for the cool room tender in Chennai with Indian Army requirements

Bidders should prepare GST registration, PAN, and experience certificates for similar work above ₹5 Lakhs. Submit sample materials during technical evaluation and provide EMD ₹26,550 or MSME exemption proof. Ensure Chennai-based maintenance capability and attach GST certificate; buyer decisions are final.

What documents are required for Chennai cool room procurement bid 2025

Required documents include GST Registration Certificate, PAN Card, experience certificates for projects >₹5 Lakhs, financial statements, EMD payment receipt or MSME exemption, technical bid documents, and OEM authorizations if applicable. Samples must be provided during technical evaluation.

What are the eligibility criteria for Indian Army cooling room tender Chennai

Eligibility requires proven experience with similar work exceeding ₹5 Lakhs, ability to perform warranty-period maintenance in Chennai, GST registration, and submission of EMD ₹26,550 or MSME exemption proof. Samples and design proof will be evaluated for quality.

What are the key technical specifications for the Chennai cool room tender

The tender specifies a COOL ROOM procurement with no BOQ items provided. Key criteria include on-site maintenance capability within Chennai, requirement to submit samples during evaluation, and adherence to GST and financial documentation.

When is the EMD required for the Chennai cool room procurement

The bid requires EMD of ₹26,550 or an MSME exemption certificate. Submit payment receipt or exemption proof with the bid package; ensure validity through bid submission date.

What are the payment terms for the Indian Army cool room supply

Payment terms are not detailed; bidders should expect standard government terms. Ensure invoicing after delivery and acceptance, with GST-compliant billing. Maintain records of EMD and samples as part of evaluation.

How to demonstrate maintenance capability within Chennai for the warranty period

Provide evidence of local service capability in Chennai, including address, service staff availability, response times, and prior maintenance orders. Confirm spare parts availability and contact points for warranty support during the specified period.

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