GEM

Eastern Railway Mechanized Cleaning Tender Liluah Railway Colony Kolkata - 36055108.45 INR, EMD 330280, 25% Flexibility 2025

Bid Publish Date

08-Nov-2025, 5:37 pm

Bid End Date

29-Nov-2025, 7:00 pm

Bid Opening Date

29-Nov-2025, 7:30 pm

EMD

₹3,30,280

Value

₹3,60,55,108

Location

24 PARAGANAS SOUTH , WEST BENGAL

Progress

Issue08-Nov-2025, 5:37 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Contract quantity/duration flexibility up to 25% at contract issue
  • • Excess settlement: additional charges allowed with proper documentation
  • • Salary payments by service provider prior to claiming from buyer
  • • EMD/PBG options: FDR in favor of FA & CAO, Eastern Railway; DD or Banker’s Cheque accepted
  • • FDR must be in the name of FA & CAO, Eastern Railway, Kolkata; release conditions specified
  • • Hard copy delivery timelines: 5 days for DD/BC, 15 days for FDR post award
  • • No BOQ items listed; emphasis on scope alignment and compliance with statutory docs
  • • Location implied: Kolkata region under Eastern Railway

Categories 2

CLEANING WORK SERVICES

Tender Overview

Eastern Railway invites bids for mechanized cleaning services of the Liluah Railway Colony under Indian Railways. Estimated contract value: ₹36,055,108.45 with an EMD of ₹330,280. Location implied as Kolkata region within Eastern Railway jurisdiction. Scope covers comprehensive colony cleaning using mechanized equipment per scope of work. A key differentiator is the explicit contract quantity/duration option window allowing up to ±25% adjustment during contract issuance and post-award. Unique terms include flexible invoicing with excess settlement, and specific salary Payment-on-behalf provisions for deployed staff. This tender emphasizes payroll compliance, bid security flexibility via multiple EMD/PBG formats, and timely submission requirements.

Technical Specifications & Requirements

  • No formal technical specifications listed; bidders must infer scope from the service category: mechanized cleaning of a railway colony.
  • Financials: Estimated Value ₹36,055,108.45; EMD ₹330,280; option clause permits up to 25% quantity/duration variation.
  • Payment mechanics specify staff salaries paid by service provider first, with reimbursement by buyer alongside statutory documentation (PF/ESIC, bank statements).
  • EMD/PBG options include: FDR in favor of FA & CAO, Eastern Railway, Kolkata; or DD/Banker’s Cheque/BC as evidence with hard copies due within prescribed timelines.
  • No BOQ items are provided; bidders should prepare to align with service scope and potential addons under excess settlement.
  • Compliance approach should address payroll, statutory filings, and timely invoicing under the buyer terms.

Terms, Conditions & Eligibility

  • Option Clause allows ±25% changes in quantity or duration at contract issue; post-award, same 25% ceiling applies.
  • Excess Settlement permits extra charges up to a defined percentage of item-level totals with required supporting documents.
  • Service provider must pay contracted staff wages first; provide PF/ESIC and bank statements when claiming from buyer.
  • EMD/PBG submission options: FDR, DD, Banker’s Cheque; scanned proofs with bid and hard copies due within specified days after bid opening.
  • Hard copy EMD/PBG delivery timeframes: 5 days for DD/BC, 15 days for FDR post-award.
  • No BOQ items; adherence to service scope, payroll compliance, and secure bid submission are critical.

Key Specifications

  • Product/Service: mechanized cleaning services for railway colony

  • Estimated value: ₹36,055,108.45

  • EMD: ₹330,280

  • Delivery/location: Kolkata region (Eastern Railway)

  • Experience/credentials: prior mechanized cleaning contracts (as applicable)

Terms & Conditions

  • Up to 25% quantity/duration variation during/after contract issuance

  • Excess settlement invoicing with required supporting documents

  • Staff payroll to be paid by contractor with statutory filings

  • EMD/PBG submission via FDR/DD/BC with specified delivery timelines

  • No BOQ items published; bid alignment with scope and compliance essential

Important Clauses

Payment Terms

Salaries paid by contractor first; reimbursement with statutory docs; invoicing subject to PF/ESIC and bank statements

Delivery Schedule

Not specified in BOQ; delivery/completion aligned to scope of mechanized cleaning for the colony under contract

Penalties/Liquidated Damages

Not explicitly stated; standard L.D. terms may apply per GeM/GTC if invoked

Bidder Eligibility

  • Experience in supplying mechanized cleaning services to large facilities or government setups

  • Financial capacity demonstrating turnover and liquidity

  • GST registration and PF/ESIC compliance readiness

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing previous mechanized cleaning contracts

4

Financial statements demonstrating stability

5

EMD submission proof (FDR/DD/BC) with scanned copy

6

Technical bid documents/compliance statements

7

OEM authorizations (if applicable)

8

PF/ESIC compliance documents for staff

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for mechanized cleaning tender in Kolkata with Eastern Railway 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof (FDR/DD/BC). Ensure payroll compliance including PF/ESIC for staff. The contract allows up to 25% variation in quantity/duration; prepare a flexible yet compliant technical bid demonstrating capability for colony-scale cleaning using mechanized equipment.

What documents are required for Eastern Railway cleaning service bid 2025

Required documents include GST certificate, PAN card, prior experience certificates for mechanized cleaning, financial statements, EMD proof (FDR or DD/BC), technical bid/compliance certificates, PF/ESIC compliance, and OEM authorizations if applicable. Upload scanned copies and deliver hard copies per timelines.

What are the payment terms for Eastern Railway cleaning services contract

Contractor wages are paid first by the service provider; reimbursement occurs along with statutory documents (PF/ESIC) and bank statements. EMD submission via FDR/DD/BC is acceptable; payment processing follows buyer terms; ensure compliance with payroll documentation.

What are the key eligibility criteria for railways cleaning bid Kolkata

Eligibility includes prior mechanized cleaning contracts, sufficient financial stability, GST registration, and statutory compliance (PF/ESIC). Demonstrate capability to manage colony-scale cleaning, equipment readiness, and a credible payroll system to meet salary obligations.

What standards or certifications are required for railways cleaning tender

While explicit standards are not listed, bidders should demonstrate compliance with general government procurement norms and payroll/state regulations. If applicable, provide ISO-like safety or quality attestations and ensure EMD/PBG mechanisms align with GeM GTC.

When is the bid submission deadline for the Eastern Railway cleaning tender in Kolkata

The tender details provided do not include an explicit deadline; bidders should monitor the GeM portal for bid end/opening dates and ensure hard copy EMD delivery within five to fifteen days depending on payment instrument chosen.

How to submit EMD for Eastern Railway cleaning services tender

Submit EMD via acceptable formats: Fixed Deposit Receipt in favor of FA & CAO, Eastern Railway, Kolkata; or bank draft/banker’s cheque with scanned proof. Attach hard copies within five days post bid end/open date and deliver the original documents as required.

What is the scope of excess settlement in the cleaning services tender

Excess settlement allows bidders to include additional charges up to a defined percentage of the item-level total, including addons. All extra charges must be supported with mandatory documents at invoice time and kept within the overall order limit.