GEM

Indian Army Department of Military Affairs Arm Band LO RC Jari and Flags Procurement Tender Jhansi Uttar Pradesh 2025

Bid Publish Date

13-Dec-2025, 1:49 pm

Bid End Date

23-Dec-2025, 2:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue13-Dec-2025, 1:49 pm
AwardPending
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Quantity

35

Category

Arm Band LO RC Jari

Bid Type

Two Packet Bid

Key Highlights

  • • Ceremonial equipment procurement including arm bands, flags, and related hardware
  • • Delivery extension rule: quantity variation up to 25% with minimum 30 days
  • • Advance sample approval: 2 samples within 5 days of award; modifications within 5 days
  • • Reference/forward samples for clothing items under pre-dispatch inspection
  • • No explicit technical standards (IS/ISO) specified in current data
  • • BOQ lists 10 items but exact quantities/units are not disclosed

Categories 2

CAT BACKHOE

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procurement: Arm Band LO RC Jari, Arm Band RP Leather, OC Veh Flag with Batch, Sett Pagrit Kamar Bandh, T Flag, Flag 6x4 Feet RC T Cat Jari, RP Stick Brass Black Wooden, T Stand Brass, full-size Lance bases, and Banner variants. Location: Jhansi, Uttar Pradesh 284001. Est. value and EMD: not disclosed in available data. Ten items listed in BOQ with material/product scope spanning ceremonial insignia and flag-related hardware. Delivery context: governed by option clause allowing up to 25% quantity variation during contract and currency. Key differentiator: ceremonial accessories with multiple SKU types requiring batch approval and reference samples. Unique terms emphasize contractor sample approvals and pre-dispatch inspection options.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the tender text.
  • Visible terms include: up to 25% quantity variation at contract placement and during currency with pro-rated delivery extension formula, minimum 30 days, calculated as (Increased quantity ÷ Original quantity) × Original delivery period.
  • Advance sample requirement: two samples due within 5 days of award; approval or modification list provided within 5 days; bulk supply must conform to approved sample; delay in buyer approval may reset delivery without LD.
  • If samples are non-conforming, buyer may request new samples or terminate. Pre-dispatch inspection reference sample process for clothing items is described. All samples produced prior to bulk supply are at contractor cost unless otherwise stated.
  • No ISO/BIS/ISI or brand-specific standards are stated; no explicit warranty or QC metrics are cited.

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided text.
  • Option Clause: Purchaser reserves right to increase/decrease quantity by up to 25% at contract time and during currency; delivery extension calculated per formula with minimum 30 days.
  • Advance Sample: Submit 2 samples within 5 days of award; buyer to approve or specify modifications within 5 days; bulk supply must match approved sample; delays in sample approval may extend the delivery period without LD.
  • Non-conformity: If samples show major deviations, buyer may call for fresh samples or terminate contract.
  • Pre-dispatch Inspection: If selected, reference sample process applies for clothing items; reference samples sealed and sent to each consignee.
  • BOQ: 10 items listed; specific quantities and units not disclosed in current data; implies a multi-item ceremonial equipment procurement.
  • Delivery Terms: Extended delivery time rules apply only when option clause exercised; calculated extension method with minimum 30 days.
  • Legal & Compliance: Bidders must adhere to the contract’s sample and approval framework; terms emphasize conformance to contract specifications, with modifications as directed by Buyer.

Key Specifications

  • Product/service category: ceremonial arm bands, flag assemblies, and related hardware

  • Expected quantity range up to 25% variation under option clause

  • Advance sample timeline: 5 days for submission and 5 days for approval/modifications

  • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period (min 30 days)

Terms & Conditions

  • Option clause permits ±25% quantity variation during contract execution

  • Advance sample process requires 2 samples within 5 days of award

  • Delivery period may be extended due to sample approvals; no LD for buyer delays in sample approval

Important Clauses

Payment Terms

No explicit payment terms described in the tender text; standard government terms likely apply per contract; ensure clarity on advance payments or milestones in final tender.

Delivery Schedule

Delivery extended period calculations apply only after option exercise; minimum extension 30 days; extension formula based on quantity change.

Penalties/Liquidated Damages

No LD clause stated in the provided text; terms imply possible penalties if samples are non-conforming or if delivery milestones are not met after approvals.

Bidder Eligibility

  • Experience in supplying ceremonial gear or military-grade insignia and flags

  • Capability to perform batch/sample approvals and bulk manufacturing per approved samples

  • Financial stability evidenced by audited statements and GST registration

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GEM

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Arm Band LO RC Jari Arm Band LO RC Jari 2 nos abhishek94i 20
2 Arm Band RP Leather Arm Band RP Leather 1 nos abhishek94i 20
3 OC Veh Flag with Batch OC Veh Flag with Batch 2 nos abhishek94i 20
4 Sett Pagrit Kamar Bandh Sett Pagrit Kamar Bandh 12 nos abhishek94i 20
5 T Flag T Flag 8 nos abhishek94i 20
6 Flag 6x4 Feet RC T Cat Jari Flag 6x4 Feet RC T Cat Jari 2 nos abhishek94i 20
7 RP Stick Brass Black Wooden RP Stick Brass Black Wooden 1 nos abhishek94i 20
8 T Stand Brass Full size length T Stand Brass Full size length 4 nos abhishek94i 20
9 Sett Brass Lance Base 2 Base 6 Lance Sett Brass Lance Base 2 Base 6 Lance 1 nos abhishek94i 20
10 Banner old or new Banner old or new 2 nos abhishek94i 20

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in ceremonial equipment procurement

4

Financial statements (audited or CA certified)

5

EMD submission proof (if applicable) and payment method

6

Technical bid documents and compliance statements

7

OEM authorizations or supplier certifications (if any)

8

Any pre-dispatch inspection documentation or reference sample records

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for ceremonial arm bands and flags tender in Jhansi?

Bidders must submit GST, PAN, financials, and experience certificates; provide OEM authorizations if required; ensure compliance with advance sample process (2 samples within 5 days of award) and be prepared for 25% quantity variation. Delivery terms will follow option clause with minimum 30 days extension.

What documents are required for the Jhansi ceremonial gear tender 2025?

Submit GST certificate, PAN, audited financial statements, experience certificates in ceremonial equipment, EMD proof, technical compliance, and OEM authorizations. Include reference samples/inspection documentation if pre-dispatch inspection applies, and ensure submission aligns with buyer terms.

What are the delivery time implications when option clause is exercised?

Delivery time extends proportionally to the increased quantity: (Increased quantity ÷ Original quantity) × Original delivery period, with a guaranteed minimum extension of 30 days; extension applies if the buyer exercises the option during contract currency.

What is required for advance sample approval in this tender?

Two advance samples must be submitted within 5 days of contract award; buyer approves or lists modifications within 5 days; bulk supply must follow approved sample; delays in approval may reset the delivery period without LD.

Are there any specified technical standards for the items?

No explicit standards (IS/ISO/BIS) are stated in the tender text; bidders should verify in the final contract whether standard compliance, branding, or OEM criteria are mandated.

What is the scope of items covered by the BOQ in this tender?

The BOQ comprises 10 items including Arm Band LO RC Jari, Arm Band RP Leather, OC Veh Flag with Batch, Sett Pagrit Kamar Bandh, T Flag, Flag 6x4 Feet RC T Cat Jari, RP Stick, T Stand Brass, and related components with assortments; exact quantities not disclosed.

What penalties or LDs apply if milestones are missed?

The provided data does not specify LDs; however, non-conforming samples or delayed approvals can trigger contract termination or require new samples; final terms should be confirmed in the award contract.