GEM

Indian Air Force Extinguisher Twin 6.5kg CO2 Portable Trolley MK II Repair & Maintenance Tender Udhampur JK 2025

Bid Publish Date

19-Nov-2025, 7:12 pm

Bid End Date

29-Nov-2025, 8:00 pm

Bid Opening Date

29-Nov-2025, 8:30 pm

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

Issue19-Nov-2025, 7:12 pm
AwardPending
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Quantity

9

Bid Type

Single Packet Bid

Categories 3

TROLLEY SERVICES WATER LEVEL RECORDER

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for the repair and maintenance of the Extinguisher Fire Twin 6.5kg CO2 Portable Trolley Mounted MK II in Udhampur, Jammu & Kashmir (PIN 182101). This service-focused procurement requires qualified bidders to maintain operational readiness of portable CO2 extinguishers mounted on trolleys, with attention to lifecycle and serviceability. A key differentiator is mandatory compliance with service-provider presence and post-contract support, including an office location for service delivery. The opportunity involves servicing a specialized firefighting asset within the IAF fleet support framework. The estimated contract scope emphasizes timely maintenance, asset reliability, and OEM-aligned service capabilities.

Technical Specifications & Requirements

  • Product: Repair and maintenance services for Extinguisher Fire Twin 6.5kg CO2 Portable Trolley Mounted MK II
  • Shelf life: Minimum 1 year usable shelf life at supply date; balance remaining life must be at least 1 year
  • Documentation: Mandatory Malicious Code Certificate; Manufacturer Authorized OEM authorization for service
  • Compliance: Non-toxic material requirements; MSDS to be provided for any toxic components
  • Service footprint: Office of Service Provider must be located in the region to ensure timely support
  • Contract flexibility: Option clause allows up to 25% variation in quantity or duration at bid/contract issuance and post-issuance
  • Legal: Bidder must not be under liquidation or bankruptcy; maintain market life of products offered
  • Sub-contracting: Prohibited or requires buyer consent; joint liability remains with seller
  • Security: Compliance with general procurement security terms; no obsolescence before 1-year market life

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders must meet standard procurement financial stability and provide applicable security as per T&Cs
  • Manufacturer authorization: Required if submitting via authorized distributor; provide OEM details (name, address, email, phone)
  • Malicious code certificate: Mandatory submission to certify no embedded malicious code in hardware/software
  • Shelf life: Minimum 1 year shelf life at delivery; all parts must have at least 1 year remaining on date of supply
  • Assignment/Sub-contract: Explicit consent required from buyer; joint and several liability remains with seller
  • Office availability: Service provider must maintain an operating office within the procurement region for service support

Key Specifications

  • Product/service: Repair and maintenance of Twin 6.5kg CO2 portable firefighting extinguishers on trolley MK II

  • Shelf life: minimum 1 year at supply; balance must be ≥1 year

  • Standards/certifications: Malicious Code Certificate; OEM Authorization

  • Service footprint: office of service provider located in the procurement region

  • Contract flexibility: 25% quantity or duration adjustment allowed

Terms & Conditions

  • EMD/financial standing required (not specified in data but standard practice applies)

  • OEM authorization required for distributors/service providers

  • Malicious code certificate must accompany bid

  • Shelf life minimum of 1 year on supply date

  • Service provider office must be in or near Udhampur

  • Assignment or subcontracting requires buyer consent and joint liability

  • Quantity/duration can be adjusted by up to 25%

Important Clauses

Payment Terms

Not specified in data; standard government terms apply once tender is issued; bidders should await detailed_PAY terms in RFP

Delivery Schedule

Delivery or service delivery timelines to be specified in contract; office proximity advised for rapid response

Penalties/Liquidated Damages

Not detailed here; bidders should anticipate standard LD provisions for delayed service and non-conformity

Bidder Eligibility

  • Not under liquidation or court receivership

  • Non-obsolete products with at least 1 year market life remaining

  • OEM authorization or authorized distributor certification

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Historical Data

Required Documents

1

GST registration

2

PAN card

3

Experience certificates demonstrating service of firefighting equipment maintenance

4

Financial statements or balance sheet for the last 2-3 years

5

EMD/Security deposit as applicable under terms (not explicitly provided in data)

6

Technical bid documents

7

OEM authorization or Manufacturer Authorization certificate

8

Malicious Code Certificate

9

Evidence of service office location in or near Udhampur

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the IAF extinguisher maintenance tender in Udhampur JK?

Submit OEM authorization or authorized distributor proof, Malicious Code Certificate, GST, PAN, experience certificates, and financials. Ensure the extinguisher service meets at least 1 year shelf life and maintains non-obsolescence. Prepare details on service capability and regional office presence for timely support.

What documents are required for the IAF repair contract submission?

Provide GST registration, PAN card, OEM authorization, prior firefighting equipment maintenance experience certificates, financial statements, technical bid, Malicious Code Certificate, and evidence of an local service office to comply with the service footprint requirement.

What is the shelf life requirement for supplied parts in this tender?

All parts and spares must have a minimum of 12 months usable shelf life at the date of supply, with balance life of at least 12 months remaining. This ensures uninterrupted service capability for the Twin 6.5kg CO2 extinguishers MK II.

What are the key eligibility criteria for bidders participating in this tender?

Bidders must avoid liquidation or bankruptcy, provide non-obsolete parts with at least 1 year market life, submit OEM authorization, and include Malicious Code Certificate. An on-ground service office within the region improves eligibility and response times for IAF requirements.

What is the requirement for manufacturer authorization in bid submission?

If bidding through authorized distributors, furnish Manufacturer Authorization with full details: name, designation, address, email, and phone of the OEM representative. This confirms lawful service rights and ensures OEM-aligned maintenance of MK II extinguishers.

What could trigger penalties or liquidated damages in this service contract?

While exact LD terms aren’t disclosed, bidders should anticipate standard penalties for delayed or non-conforming service, failure to meet shelf-life guarantees, and breach of assignment/sub-contract clauses. Ensure strict compliance with delivery schedules and performance obligations.

Who qualifies as the service office requirement for IAF procurement?

The bidder must establish an office of the service provider located within or near Udhampur to ensure prompt maintenance, availability of parts, and field support for Twin 6.5kg CO2 portable extinguishers MK II as per contract terms.

What are the expected standards or certifications for this repair contract?

Mandatory certifications include a Malicious Code Certificate and OEM authorization. While IS/ISO standards are not explicitly listed, ensure compliance with general procurement security and product lifecycle requirements and provide OEM-supported servicing capabilities.

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