GEM

Border Road Organisation Deep Freezer Tender India Defence Department 2025 - ISI/Brand Criteria, Shelf Life 1 Year

Bid Publish Date

21-Nov-2025, 8:55 am

Bid End Date

01-Dec-2025, 9:00 am

Bid Opening Date

01-Dec-2025, 9:30 am

Location

SONITPUR , ASSAM

Progress

Issue21-Nov-2025, 8:55 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand requirement: bidders must offer a reputed brand with good market share in India
  • • Shelf Life: minimum 1 year usable shelf life on the date of supply
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Non-Disclosure Declaration; Integrity Pact
  • • Delivery flexibility: option clause allows up to 25% quantity variation during and after contract
  • • GST compliance: upload GST invoice and GST portal payment confirmation on GeM
  • • Scope: strictly 'Supply of Goods' for deep freezer equipment; no service portion
  • • ATC/terms: firm to upload acceptance for all GTC and ATC EBW terms; immediate invoicing after dispatch

Categories 1

FREEZER

Tender Overview

Border Road Organisation under the Department of Defence invites bids for the procurement of a Deep Freezer (Q2 category) in India. Bid scope covers the supply of goods with the option clause allowing up to a 25% quantity variation. The ATC requires a reputed brand with significant market share in India, and the shelf life requirement mandates a minimum 1 year usable life on delivery. Bidders must upload GST invoices and GST portal payment screenshots via GeM. The contract entails delivery within the extended period if option is exercised, with a minimum delivery time logic and adherence to NDA and Integrity Pact. This notification emphasizes brand reputation, timely dispatch, and strict documentation compliance.

Technical Specifications & Requirements

  • Product: Deep Freezer (Q2) with guaranteed shelf life of at least 1 year on supply date.
  • Shelf Life: Minimum 1 year usable shelf life at the time of delivery.
  • Delivery & Scope: Scope of supply includes only the goods, with delivery terms aligning to option clause terms (up to 25% quantity variation).
  • Documentation: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; upload Non-Disclosure Declaration and Integrity Pact.
  • ATC & Brand: Bidder must offer a reputed brand with strong Indian market presence; invoice must be uploaded on GeM with GST payment screenshot.
  • Compliance: Ensure bid adheres to GeM portal requirements and supplier code creation as per terms.

Terms, Conditions & Eligibility

  • EMD/Deposit: Not explicitly stated in data; bidders should be prepared per GeM terms.
  • Delivery Period: Compliant with option clause; time calculated per increased quantity formula with a minimum 30 days.
  • Payment Terms: GST invoice uploaded in GeM; payment terms aligned to GeM/ATC standards.
  • Eligibility: Reputed brand with significant market share; NDA and Integrity Pact signed; submission of PAN, GST, cancelled cheque, EFT mandate.
  • Shelf Life: Minimum 1 year shelf life on delivery; verify remainder shelf life at supply.
  • Other: No BOQ items; scope restricted to supply of goods; adherence to all buyer ATC EBW terms.

Key Specifications

  • Product/service: Deep Freezer (Q2) – supply of goods only

  • Shelf life: minimum 1 year usable life at supply

  • Delivery: terms aligned to option clause; extended delivery time formula with minimum 30 days

  • Brand: reputed Indian market share brand; no generic substitutes

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; NDA and Integrity Pact

  • GST compliance: upload GST invoice on GeM with GST payment screenshot

Terms & Conditions

  • Option clause allows up to 25% quantity variation during contract

  • Delivery period recalculated on extended quantity with minimum 30 days

  • Bidder must submit NDA, Integrity Pact, and bank-certified EFT mandate

Important Clauses

Payment Terms

GST invoice must be uploaded on GeM; payment terms follow GeM/ATC EBW norms and GST payment confirmation

Delivery Schedule

Delivery commences from the last date of the original delivery order; extended time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalty details not explicitly provided; strict invoicing after dispatch required; NDA and Integrity Pact must be maintained

Bidder Eligibility

  • Bidders must offer a reputed brand with significant Indian market share

  • Must submit NDA and Integrity Pact and complete bid in GeM

  • Provide PAN, GSTIN, cancelled cheque and EFT mandate from a bank

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Non-Disclosure Declaration on bidder letterhead

6

Integrity Pact certificate signed

7

GeM GST invoice and GST portal payment screenshot

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for BR0 deep freezer tender in India 2025?

Bidders must register on GeM, upload PAN, GSTIN, cancelled cheque and EFT mandate, sign the NDA and Integrity Pact, and ensure the item is a genuine deep freezer (Q2) with minimum 1 year shelf life. Submit brand proof and GeM-compliant invoice details for eligibility.

What documents are required for deep freezer procurement bid 2025?

Required documents include PAN Card copy, GSTIN copy, cancelled cheque, bank-certified EFT mandate, Non-Disclosure Declaration, Integrity Pact, and GST invoice with GST payment screenshot uploaded on GeM platform.

What are the technical requirements for a deep freezer supply?

The product must be a reputable brand with substantial Indian market share; shelf life must be at least 1 year; scope covers supply of goods only, with delivery terms compatible with option clause up to 25% quantity variation.

When is the delivery deadline for increased quantities in this tender?

Delivery time follows the option clause calculation: extended time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; original delivery timeline applies if less than 30 days.

What are the payment terms for the BR0 deep freezer bid?

Payment on GeM requires GST-compliant invoicing; bidders must upload GST invoice and GST payment confirmation. Terms align with GeM ATC EBW; no advance mentioned, ensure timely dispatch and invoicing after shipment.

Which brand criteria apply to BR0 deep freezer tender in India?

Bidders must offer a reputed brand with a strong market share in India; provide evidence of brand legitimacy and prior supply of similar deep freezers to government or large institutions, with NDA and Integrity Pact submitted.

What is the scope of supply for this defence tender?

Scope is strictly the supply of goods (deep freezer); there is no service component. Bidders must ensure the item meets shelf life and brand criteria, and adhere to NDA and Integrity Pact obligations.

How to ensure GeM invoice and GST compliance for this bid?

Prepare a GST-compliant invoice, upload it to GeM, and attach the GST portal payment confirmation. Ensure the invoice reflects the exact item, quantity, and unit price, and align with the option- Clause delivery terms.