GEM

Urban Development Department Karnataka Facility Management Services Tender 2025: Lump-Sum Supply, Installation, Commissioning & Testing

Bid Publish Date

11-Dec-2025, 11:50 am

Bid End Date

22-Dec-2025, 9:00 am

Location

HAVERI , KARNATAKA

Progress

Issue11-Dec-2025, 11:50 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 13

SERVICES ARNO STARTING CONTACTOR FACILITY MANAGEMENT POWER WATER LEVEL RECORDER APFC PANEL AIR BLOWER EQUIPMENT OTHER SERVICE FUME HOODS TERMINAL COMPLEX REAL ESTATE SERVICE SUBSTATION CONSULTANCY

Tender Overview

Urban Development Department, Karnataka invites a lump-sum facility management bid for supply installation commissioning and testing of equipment as per scope, with consumables to be provided by the service provider. The delivery/installation will occur at Urban Development Department, Durgadevi Circle, Hirekerur, Haveri District, Karnataka. The contract allows a contract quantity/duration variation up to 25% at issuance; the bidding party must ensure products remain at least a 7-year residual market life and avoid end-of-life declarations by the OEM. Consortium bids are permitted with a designated leader. An OEM authorization and a Malicious Code certificate are mandatory. The bidder must have a Karnataka-based service office and meet financial standing requirements as specified in the ATC. This tender emphasizes on-site installation and ongoing service capability within the state boundaries.

  • Address for delivery: Urban Development Department, Hirekerur, Karnataka
  • Scope: Lump-sum facility management with supply, installation, commissioning and testing
  • Key differentiator: 25% quantity/duration flexibility and mandatory security/compliance certificates
  • Mandatory documents: OEM authorization, Malicious Code Certificate, Karnataka service office evidence
  • ATC focus: Local presence and non-liability for obsolescence

Key Specifications

  • Group 1: Supply, installation, commissioning and testing of equipment as per scope

  • Group 2: Consumables to be provided by service pro

  • Group 3: On-site installation at Urban Development Department, Hirekerur, Karnataka

  • Group 4: 25% quantity/duration variation allowed; bid products must have 7 years residual market life

  • Group 5: OEM authorization and Malicious Code Certificate mandatory

  • Group 6: Service office must be located in Karnataka with documentary evidence

Terms & Conditions

  • Mandatory OEM authorization and Malicious Code Certificate

  • Local Karnataka service office with documentary evidence

  • 25% variation in quantity/duration allowed at contract issue

Important Clauses

Payment Terms

Details to be provided in ATC; lump-sum contract with potential variation up to 25%

Delivery Schedule

On-site delivery and installation at the specified Karnataka address; timelines per ATC

Penalties/Liquidated Damages

Penalties to be defined in ATC; non-compliance with installation/testing may trigger LDs

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • OEM authorization available for offered equipment

  • Service office located in Karnataka with documented evidence

Past Similar Tenders (Historical Results)

5 found

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Posted: 19 February 2025
Closed: 1 March 2025
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Posted: 19 February 2025
Closed: 1 March 2025
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Facility Management Services - LumpSum Based - As per scope of work; Supply installation commission

N/a

Posted: 19 February 2025
Closed: 1 March 2025
GEM

Facility Management Services - LumpSum Based - As per scope of work; Supply installation commission

Zilla Panchayat Bagalkote

BAGALKOT, KARNATAKA

Posted: 18 February 2025
Closed: 28 February 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar projects)

4

Financial statements (latest fiscal year)

5

EMD documents (as per ATC, if applicable)

6

Technical bid documents

7

OEM authorization / Manufacturer Authorization certificate

8

Malicious Code Certificate

9

Proof of service office presence in Karnataka

10

Any other state-specific registrations or licenses required by ATC

Frequently Asked Questions

How to bid for the facility management tender in Karnataka 2025?

Bidders should prepare OEM authorization, Malicious Code Certificate, and evidence of a Karnataka service office. The bid must cover supply, installation, commissioning, and testing under a lump-sum contract with possible 25% variation. Ensure non-obsolescence and provide financial statements along with GST and PAN.

What documents are required for Karnataka facility management bid 2025?

Submit GST registration, PAN card, experience certificates for similar work, latest financial statements, OEM authorization, Malicious Code Certificate, service office proof in Karnataka, and technical bid documents. Include EMD if specified in the ATC and non-obsolescence proof.

What are the key technical requirements for the Hirekerur Karnataka tender?

Scope includes supply, installation, commissioning and testing of equipment with consumables by the service pro. OEM authorization and Malicious Code Certificate are mandatory. Delivery at Urban Development Department, Hirekerur; 25% variation allowed; 7-year residual market life requirement.

When is the delivery and installation deadline for the Karnataka tender?

Exact delivery timelines will be defined in the ATC; on-site installation at the Karnataka address is required. Watch for the final timeframe in the ATC and ensure readiness for rapid deployment within the specified window.

What are the payment terms for the Karnataka procurement contract?

Payment terms are defined in the ATC; the contract is lump-sum with potential quantity/duration variation up to 25%. Submit accurate invoicing with milestones as per ATC and ensure compliance with Karnataka procurement norms.

What is required to prove eligibility for Karnataka service office presence?

Provide documentary evidence of a local Karnataka office or facility, including address, contact details, and certification or registration, to satisfy the requirement for on-site support within the state.