GEM

CSIR DSIR Chennai XRF Spectrometer AMC Tender 2025 - Spectro XEPOS C Pre-owned Equipment Maintenance

Bid Publish Date

22-Nov-2025, 10:56 am

Bid End Date

13-Dec-2025, 11:00 am

Location

CHENNAI , TAMIL NADU

Progress

Issue22-Nov-2025, 10:56 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • CSIR (Council of Scientific and Industrial Research) through DSIR in Chennai invites AMC for pre-owned XRF spectrometer
  • • Product: Spectro XEPOS C XRF spectrometer; AMC/CMC with quarterly service cadence
  • • OEM authorization required for bidding via distributors; include full OEM contact details
  • • Option clause allows up to 25% adjustment in contract quantity or duration at issue and during execution
  • • Excess settlement mechanism enables additional charges with proper documentation within order limits
  • • No BOQ items; emphasis on service coverage rather than component-level procurement
  • • Location-specific: Chennai, Tamil Nadu; ensure on-site maintenance at CSIR facility
  • • Key risk/clarification: EMD amount not disclosed; confirm in final bid submission

Categories 9

LIQUID SOLID AND ELEMENTAL ANALYZERS SPECTROSCOPIC EQUIPMENT TECHNICAL SERVICES OTHER SERVICE CERAMICS AND GLASS TESTING INSTRUMENTS CRYSTALLOGRAPHY EQUIPMENT VIEWING AND OBSERVING INSTRUMENTS WATER LEVEL RECORDER MICROCENTRIFUGES

Tender Overview

The Council of Scientific and Industrial Research (CSIR) through the Department of Scientific and Industrial Research (DSIR) in Chennai, Tamil Nadu 600001 invites bids for a customized AMC/CMC for a pre-owned XRF Spectrometer: Spectro XEPOS C. The contract covers Annual Maintenance with a quarterly cadence for service and support. As the equipment is pre-owned, the scope emphasizes maintenance, calibration, and potential component replacements under a fixed AMC framework. The submission should reflect OEM authorization and a clear path to service continuity for the instrument in a government research setting. A distinctive term allows contract quantity or duration adjustments up to 25% at issuance or during execution, ensuring flexibility for government procurement adjustments. The inclusion of an excess settlement mechanism enables service providers to bill additional charges up to a defined percentage with appropriate documentation, within an overall order limit. The BOQ shows no line items, indicating a focus on service coverage rather than discrete components. OEM authorization is mandatory when bidding through authorized distributors, requiring complete OEM/service provider details.

Technical Specifications & Requirements

  • Product category: Customized AMC/CMC for a pre-owned Spectro XEPOS C XRF spectrometer.
  • Service scope: Quarterly AMC including preventive maintenance, calibration, software updates, and on-site support.
  • Delivery/activation: Service commencement upon contract award; on-site visits to CSIR facility in Chennai as per agreed schedule.
  • Standards/qualifications: OEM authorization with name, designation, address, email, and phone; bidders must attach OEM authorization certificate with bid.
  • Financials: No itemized BOQ; estimated value not disclosed; EMD not specified in data.
  • Option/extra charges: Excess settlement option up to a defined percentage on item-level total value with supporting documents.
  • Special clause: The buyer’s option clause permits up to 25% adjustments in quantity or duration.

Terms, Conditions & Eligibility

  • EMD/guarantee: Not specified in available data; bidders should verify at bid stage.
  • Experience: Prior experience in maintaining XRF spectrometers or similar analytical instruments preferred; OEM authorization required for distributors.
  • Delivery/response time: On-site AMC response times to be defined in contract; quarterly service intervals expected.
  • Payment terms: Not specified in data; bidders must confirm payment schedule in final offer.
  • Documents: OEM authorization certificate, distributor details, GST, PAN, and prior maintenance certifications recommended by CSIR DSIR.
  • Warranty/AMC terms: AMC scope implies ongoing support; exact SLA, response time, and penalty provisions not disclosed here.

Key Specifications

  • Pre-owned Spectro XEPOS C XRF spectrometer targeted for AMC/CMC

  • Quarterly maintenance cycle; on-site support and calibration

  • OEM authorization required; bidder must attach OEM certificate

  • Option clause permits up to 25% quantity/duration changes

  • Excess settlement option allows additional charges with documentation

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed at issue and during execution

  • Excess settlement of service charges permitted with mandatory supporting documents

  • OEM authorization required for bids submitted via distributors; provide full contact details

Important Clauses

Payment Terms

Not specified in data; confirm in final bid response and contract.

Delivery Schedule

On-site AMC support to CSIR facility in Chennai; quarterly visit cadence to be specified in contract.

Penalties/Liquidated Damages

Not specified; bidders should seek SLA and penalty terms during final negotiations.

Bidder Eligibility

  • Experience in maintenance of XRF spectrometers or equivalent analytical instrumentation

  • OEM authorization (or authorized distributor) with verifiable documentation

  • Authorized service capability within Tamil Nadu for on-site support

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Required Documents

1

OEM authorization certificate or Manufacturer Authorization for bidders submitting via authorized distributors

2

Distributor/Agent details with name, designation, address, email, phone

3

GST registration certificate

4

Permanent Account Number (PAN) card

5

Past maintenance/compliance certificates for XRF spectrometers or similar instruments

6

Financial statements or proof of financial capability (if requested by CSIR DSIR)

7

Any prior AMC/CMC service reports or reference letters for similar equipment

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for CSIR DSIR XRF AMC tender in Chennai 2025

Bidders must submit OEM authorization if bidding through distributors, along with distributor details, GST, and PAN. Ensure quarterly AMC coverage for pre-owned Spectro XEPOS C, with on-site Chennai support. Confirm 25% quantity/duration flexibility at issue and include excess settlement documentation where applicable.

What documents are required for CSIR XRF AMC procurement in Tamil Nadu

Required documents include OEM authorization certificate, distributor details, GST registration, PAN, and prior maintenance certificates for XRF instruments. Include any references to similar AMC experiences and ensure the service provider can deliver on-site quarterly maintenance at CSIR Chennai facilities.

What are the technical specifications for Spectro XEPOS C AMC in Chennai

The tender requires a customized AMC for a pre-owned Spectro XEPOS C XRF spectrometer with quarterly on-site maintenance, calibration, and software updates. Since no detailed specs are disclosed, bidders should provide clear service SLA, response times, and OEM-supported calibration procedures.

When is the delivery/activation for CSIR XRF AMC in Tamil Nadu

Contract activation occurs upon award with on-site quarterly maintenance visits to CSIR facilities in Chennai. Exact dates to be defined in the contract; bidders must commit to a start schedule and a measurable quarterly service window.

What are the EMD and payment terms for this CSIR tender

EMD details are not disclosed in the data; bidders should verify during bid submission. Payment terms require final agreement; ensure readiness to align with CSIR’s standard AMC payment cycles, typically post-service acceptance with milestone-based payments.

What is the role of OEM authorization in the bidding process

OEM authorization is mandatory for bidders using authorized distributors. Include the Manufacturer Authorization letter with full OEM details (name, designation, address, email, phone) and ensure service capability to maintain the Spectro XEPOS C per OEM standards.

What is the 25% option clause for CSIR XRF AMC

The buyer may adjust contract quantity or duration by up to 25% at contract issue and during execution. Bidders must plan for scale changes and confirm revised delivery/maintenance schedules if such adjustments occur.

What should bidders prepare for excess settlement charges

Bidders can include additional charges up to a specified percentage of the item-level total value, including addons, with mandatory supporting documents at invoice time; ensure these charges stay within approved limits and are properly documented.