GEM

Commissioner Of Land Records & Settlement Gwalior IT Equipment Tender 2025 MP – High End Desktop, Laptop, Monitors, MFM, UPS; RoHS/IS 9.0; OEM Roles

Bid Publish Date

17-Nov-2025, 6:59 pm

Bid End Date

06-Dec-2025, 9:00 pm

Bid Opening Date

06-Dec-2025, 9:30 pm

EMD

₹1,22,970

Location

GWALIOR , MADHYA PRADESH

Progress

Issue17-Nov-2025, 6:59 pm
AwardPending
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Quantity

101

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Categories 5

LAPTOP UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

Organization: Commissioner Of Land Records & Settlement (mp-bhuabhilekh) Gwalior, Madhya Pradesh. The tender scope covers procurement of High End Desktop Computer, Computer Monitor, High End Laptop/Notebook, Multifunction Machine (MFM) V2, and Line Interactive UPS with AVR V2. EMD is ₹122,970. Location: GWALIOR, 474001. Bid items are categorized as Q2 (high-grade systems). A 25% quantity variation is allowed at contract award and during execution, with delivery period adjustments proportional to added quantity and a minimum of 30 days. The document emphasizes OEM-led compliance and post-award service expectations.

Technical Specifications & Requirements

  • Products and standards referenced include RoHS, Energy Star, and certifications: UL, CE, FCC, TCO for displays; TCO 9.0 or higher for both desktops and laptops; MII certificate for the OEM model.
  • Documentation requirements include BI Dspecific ink-signed MAF on OEM letterhead with current date, service matrix, and drivers support from OEM site; OEM certificate and OEM must not be blacklisted in last 5 years.
  • Additional laptop criteria: Microsoft Windows Professional license and lightweight aluminum chassis; IDC Top 3 ranking for desktops/laptops. Vendor must provide GSTIN certificate and a registered office in consignee state.
  • All items must have OEM-authorized compliance sheets, and a dedicated after-sales presence with on-site service matrix.

Terms, Conditions & Eligibility

  • Option clause permits ±25% quantity changes at contracted rates; delivery timelines adjusted from the last delivery order date with a minimum of 30 days.
  • Bidder must submit Ink-Signed MAF, Driver support declarations, and Compliance Sheet on OEM letterhead with verifier contact details.
  • Items must be from known, established brands; OEM should be current and not blacklisted; requirement for top IDC ranking and MII certificate. GSTIN and registered consignee-state office are mandatory.

Key Specifications

    • EMD amount: ₹122,970
    • Categories: High End Desktop, Monitor, High End Laptop, Multifunction Machine (MFM), Line Interactive UPS with AVR
    • Standards & certifications: RoHS, Energy Star, UL, CE, FCC, TCO, TCO 9.0+, MII certificate
    • Delivery terms: 30-day minimum delivery or as per last DO date; option to extend for up to original delivery period
    • OEM declarations: Ink-signed MAF, drivers support letter, onsite service matrix, OEM certification, non-blacklisted status

Terms & Conditions

  • EMD amount: ₹122,970 as bidding security

  • Option to increase/decrease quantity up to 25% at contract; delivery period adjustments apply

  • OEM-driven documentation: ink-signed MAF, drivers/support letters, compliance sheets on OEM letterhead

Important Clauses

Payment Terms

Not explicitly stated; contract allows price at contracted rates for any approved quantity changes under the option clause.

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time scales with quantity variance and minimum 30 days.

Penalties/Liquidated Damages

Not specified in the excerpt; implied adherence to delivery timelines and OEM compliance.

Bidder Eligibility

  • OEM-authorized supplier with current certification and no blacklisting in last 5 years

  • Registered in consignee state with GSTIN

  • Demonstrable capability for RoHS/Energy Star/IS/IDC-compliant hardware and on-site service support

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for IT equipment tender in Gwalior MP 2025 with OEM requirements?

Bidders must submit Ink Signed MAF on OEM letterhead, drivers support letter, and compliance sheet with current date. Provide OEM certificates, top IDC ranking, and MII certificates. Include GSTIN and registered office proof in consignee state; ensure RoHS/Energy Star compliance for each item.

What documents are required for the Gwalior IT equipment tender submission?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD ₹122,970, OEM authorizations, ink-signed MAF, driver support letter, compliance sheet on OEM letterhead, and a service matrix for on-site support.

What are the technical specifications for laptops and desktops in this tender?

Laptops must meet TCO 9.0 or higher, Windows Professional pre-loaded, aluminum chassis, and MII certificate; desktops require IDC Top 3 status, RoHS/Energy Star compliance, and OEM certification; displays must be RoHS-compliant with UL/CE/FCC marks.

When is the delivery timeline and how does the option clause affect it?

Delivery starts after the last delivery order date; quantity may vary up to 25% with contracted rates. If extended, the added time equals (increased quantity/original quantity) × original period, minimum 30 days; extended duration may reach the original delivery period.

What is the EMD amount for the MP IT equipment tender in 2025?

The Earnest Money Deposit (EMD) required is ₹122,970. It must be submitted as specified by the buyer’s payment terms, typically via demand draft or online payment, and held until contract award or as per bid terms.

Which certifications are mandatory for display and laptop components?

Display items require RoHS, Energy Star, UL, CE, FCC, and TCO certification. Laptops require TCO 9.0+ and MII certificate; Microsoft Windows Professional pre-loaded license is required for quoted models.

What is the OEM compliance requirement for after-sales service?

Submit OEM-signed letters confirming on-site service support with a service matrix, drivers compatibility, and current OEM authorizations. Ensure the OEM has an active after-sales office in the consignee state and can provide timely service.

Are there restrictions on brand eligibility for items?

Yes, items must be from known, established brands; OEM certificates required; the OEM should not have been blacklisted by government or semi-government entities in the last five years.