GEM

Hindustan Aeronautics Limited Defence Production MS-series Parts Tender India 2025 – PAN/GST, EFT, Shelf Life 85%

Posted

30 Oct 2025, 11:23 am

Deadline

21 Nov 2025, 08:00 pm

Progress

Issue30 Oct 2025, 11:23 am
AwardPending
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Quantity

14170

Category

MS28778-4 ALT 902008030304 ALT 1009042297 ALT 06.8501-0034.1-00

Bid Type

Two Packet Bid

Tender Overview

Hindustan Aeronautics Limited (HAL), under the Department of Defence Production, issues a tender for MS-series component parts referenced by multiple MS codes. The procurement scope covers supplier participation for unspecified quantities against listed MS standards, with the potential to adjust order volumes by up to 50% during contract execution. Bidders must ensure GST compliance, provide PAN, a cancelled cheque, and an EFT mandate. Shelf-life criteria require a minimum usable shelf life of 85% at the time of supply. The award will consider delivery timelines linked to contract extensions and volume adjustments. This tender emphasises compliance with GST invoicing on GeM and a flexible delivery framework aligned to government procurement norms.

Technical Specifications & Requirements

  • No explicit product specifications are provided in the public data; however, bidders should prepare for MS-series component procurement in alignment with the listed MS codes.
  • Key documented requirements include: submission of PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
  • Commercial terms include an Option Clause allowing up to +50% quantity before and during contract execution with pro-rated delivery periods. Invoicing on GeM must include GST invoice and GST portal payment confirmation.
  • Shelf life constraints mandate a minimum 85% usable shelf life at the time of supply. Delivery timelines and extended periods hinge on the last date of the original delivery order.

Terms, Conditions & Eligibility

  • EMD/financial guarantees: Not specified in visible data; bidders should prepare standard vendor compliance per HAL policies.
  • Submission documents: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate.
  • Delivery & payments: Delivery period linked to original order; option-based quantity adjustments up to 50%; GST invoicing via GeM with GST payment confirmation required.
  • Shelf life: Minimum 85% usable shelf life at supply time.
  • Additional terms include alignment with GeM portal requirements and standard HAL procurement practices.

Key Specifications

  • MS-series component procurement aligned with listed MS codes

  • Minimum usable shelf life: 85% at time of supply

  • GST invoice submission on GeM portal with GST payment confirmation

  • Option to increase/decrease quantity by up to 50%

  • Delivery schedule linked to last date of original delivery order

Important Clauses

Payment Terms

GST invoicing via GeM; upload GST invoice and GST payment confirmation.

Delivery Schedule

Delivery starts from the last date of original delivery order; extension logic for option quantity applies.

Penalties/Liquidated Damages

Not explicitly specified in available data; bidders should assume HAL standard LDs per contract terms.

Bidder Eligibility

  • Submit PAN Card and GSTIN

  • Provide Cancelled Cheque and Bank EFT Mandate

  • Adhere to GeM GST invoicing and payment flow

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 MS28778-4 ALT 902008030304 ALT 1009042297 ALT 06.8501-0034.1-00 O- RING 1,340 pieces ashish.varma 120
2 MS28778-5 O-RING 200 pieces ashish.varma 120
3 MS28778-6 O-RING 1,750 pieces ashish.varma 120
4 MS29512-08 O-RING 1,000 pieces ashish.varma 120
5 MS29513-026 O-RING 120 pieces ashish.varma 120
6 MS29513-115 O-RING 250 pieces ashish.varma 120
7 MS35190-256 SCREW 1,200 pieces ashish.varma 120
8 MS35206-216 SCREW 2,000 pieces ashish.varma 120
9 MS35206-217 SCREW 700 pieces ashish.varma 120
10 MS35206-218 SCREW 100 pieces ashish.varma 120
11 MS35206-229 SCREW 100 pieces ashish.varma 120
12 MS35206-231 SCREW 700 pieces ashish.varma 120
13 MS35206-234 ALT AN515-6-16 ALT MS35206-328 SCREW 1,200 pieces ashish.varma 120
14 MS35206-242 TRUSS HEAD SCREW 300 pieces ashish.varma 120
15 MS35207-268 TRUSS HEAD SCREW 100 pieces ashish.varma 120
16 MS35214-27 SCREW 400 pieces ashish.varma 120
17 MS35338-137 WASHER 100 pieces ashish.varma 120
18 MS35489-10 GROMMET 200 pieces ashish.varma 120
19 MS51958-46 SCREW 670 pieces ashish.varma 120
20 MS51958-63 SCREW 1,600 pieces ashish.varma 120
21 MS90354-0805 BLIND RIVET 140 pieces ashish.varma 120

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

GST invoice and GST payment confirmation (GeM portal)

Frequently Asked Questions

How to participate in HAL MS-series tender in India 2025 with GeM?

To participate in HAL’s MS-series tender, prepare PAN Card, GSTIN, cancelled cheque, and bank-certified EFT Mandate. Ensure GST invoicing via GeM and attach supporting documents. The bid may include an option clause allowing up to 50% quantity variation; align delivery planning to last order date and extended periods.

What documents are required for HAL defence procurement in 2025?

Submit PAN, GSTIN, cancelled cheque, and EFT Mandate with bank verification. Provide GST invoice and proof of GST payment on GeM portal. Ensure shelf life compliance of at least 85% and readiness for GeM-based invoicing. These are mandatory for vendor registration and bid submission.

What are the shelf life requirements for HAL MS-series components?

The tender requires a minimum usable shelf life of 85% at the time of supply. Suppliers must confirm product shelf life on each lot and ensure stock remains within shelf-life limits until delivery, complying with HAL’s supply chain standards.

What is the option clause for quantity variation in HAL tender?

The purchaser may increase or decrease the quantity by up to 50% of the bid quantity at contract placement or during the currency of the contract. Delivery periods adjust proportionally based on the increased/decreased quantity, with a minimum extension rule of 30 days.

How should GST invoicing be handled for HAL GeM submissions?

Bidders must upload a scanned GST invoice and a screenshot confirming GST payment on the GeM portal. This ensures compliance with GeM GST requirements and streamlines payment processing under HAL procurement terms.

What are the key eligibility criteria for HAL MS-series bids 2025?

Applicants must provide PAN and GST registrations, a cancelled cheque, and an EFT Mandate. They should be prepared for up to 50% quantity variation and must align with GeM invoicing, including GST payment confirmation, as part of HAL’s standard eligibility checks.

Which standards or MS codes are relevant to HAL MS-series items?

The tender references multiple MS standards and codes (e.g., MS28778, MS35206, MS35489) indicating a wide range of metal components. Bidders should map production capabilities to these MS series codes and ensure compliance with any OEM specifications HAL requires.

When does HAL accept delivery for MS-series procurement contracts?

Delivery commencement is tied to the last date of the original delivery order; if the extended period is activated, the excess time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30-day extension.